Description OverviewOur US payroll team helps employees get paid accurately and on time through reliable processing, controls, and employee support. As a Payroll Specialist, you will directly support this team as a hands-on, staff-level individual contributor, partnering with ADP and internal teams to validate inputs, reconcile results, resolve complex issues, and improve multistate US payroll operations.
You Will- Support regular and off-cycle US payroll in partnership with ADP, meeting deadlines for source inputs, payroll review, and approved corrections.
- Validate new hires, employee changes, terminations, and leave-related pay inputs. Follow up on timecard exceptions and missing approvals with managers and internal partners before cutoff.
- Review earnings, adjustments, deductions, benefits, 401(k), and employee tax setup; investigate discrepancies and coordinate corrections with ADP and internal partners.
- Reconcile payroll previews and registers to approved inputs and calculation worksheets; prepare reporting and reconciliation support for Finance and document required approvals before transmission.
- Research and resolve employee and manager payroll inquiries through the team's service process, explain outcomes clearly, and escalate issues requiring additional authorization or expertise.
- Maintain audit-ready payroll records, reconciliation workpapers, and SOX control evidence; support internal and external audits and review quarter-end and year-end payroll outputs.
- Document procedures, checklists, and recurring issues; strengthen handoffs and backup coverage, and share practical guidance with teammates.
- Partner with HRIS and payroll providers on data discrepancies, system testing, and process improvements. Use approved automation and AI tools with human review and appropriate protection of payroll data.
You Have- At least 5 years of hands-on payroll experience, including multistate US payroll processing and review.
- Hands-on ADP payroll experience; ADP Workforce Now and its reporting tools preferred.
- Strong knowledge of payroll calculations, federal and state payroll requirements, deductions, benefits, 401(k), adjustments, and payroll controls.
- Experience reconciling payroll data, investigating complex discrepancies, and maintaining SOX or comparable audit documentation.
- Strong Excel or Google Sheets skills, including lookups, pivot tables, and data validation; ability to turn payroll data into clear reporting.
- Sound judgment, strong attention to detail, and reliable follow-through in a deadline-driven environment; ability to work independently, partner across teams, and handle confidential information with care.
The salary range for this role is ($114,200-182,200). Actual compensation offered will depend on several factors including but not limited to: geographic location, work experience, education, skill level, and/or other business and organizational needs. In addition, an annual bonus, incentive bonus and/or restricted stock units may be provided as part of the compensation package. You will also receive a full range of medical, financial, and other benefits as seen below.
• Medical, Dental, Vision Insurance
• 401k, With Matching Contributions
• Paid Time Off
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Short-Term/Long-Term Disability Insurance
• Plus other wellness benefits to include:
• Fertility
• Mental Health
• One Medical
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