Bachelor's degree in business administration, accounting, finance, human resources, or related field, or equivalent experience.
5+ years of payroll experience, with at least 3 years in a supervisory role.
Strong knowledge of payroll systems and tax laws, especially multi-state compliance.
Proficiency in Microsoft Office and payroll technology, including construction project management software.
Excellent organizational and problem-solving skills with attention to detail.
Strong communication skills for effective collaboration across all levels.
Demonstrated integrity and ability to maintain confidentiality.
Responsibilities
Manage the full multi-state payroll cycle for various employee types, ensuring accuracy and compliance.
Ensure adherence to federal, state, and local payroll tax requirements and collective bargaining agreements.
Oversee timecard reviews, labor-hour capture, and payroll audits, resolving discrepancies as needed.
Maintain and optimize payroll systems and integrations, troubleshooting issues with various departments.
Prepare union reports and manage all related activities for multiple unions.
Collaborate with HR and Accounting on payroll processes for new hires and terminations.
Lead payroll month-end and year-end close activities, including reconciliations and compliance reporting.
Identify and implement improvements in payroll processes and systems for efficiency.
Benefits
Medical, dental, and vision insurance.
Life insurance and 401k with company match.
Paid Time Off (PTO).
Full Job Description
JOB SUMMARY
The Payroll Manager oversees end-to-end payroll operations for field and office employees, ensuring accurate and timely processing in compliance with federal, state, local, and union requirements. This role partners with project management, Human Resources, and Finance while maintaining strong internal controls and safeguarding confidential information.
MINIMUM QUALIFICATIONS
Working knowledge of payroll practices, typically acquired through a bachelor's degree in business administration, accounting, finance, human resources, or a related field, or through equivalent experience; and
Five or more years of progressively responsible payroll experience, including at least three years in a supervisory or leadership capacity.
KEY SKILLS & COMPETENCIES
Strong knowledge of payroll systems, payroll tax laws, wage-and-hour requirements, multi-state compliance, and Sarbanes-Oxley standards.
Experience with multi-state payroll, garnishments, levies, collective bargaining agreements, union pay practices, and related compliance requirements.
Proficiency in Microsoft Office, including Excel and Teams, payroll technology, and construction project management software.
Strong organizational, prioritization, and problem-solving skills with a high degree of accuracy and attention to detail.
Ability to analyze multiple data points, identify trends, make sound decisions, and proactively resolve issues in ambiguous or changing situations.
Excellent written and verbal communication skills, with the ability to collaborate effectively at all organizational levels and deliver high-quality service.
Demonstrated integrity, professionalism, and discretion, with the ability to maintain confidentiality, improve processes, promote technology adoption, and support the development of others.
PREFERRED QUALIFICATIONS
Certified Payroll Professional (CPP) Certification.
Experience supporting payroll operations within a publicly traded company environment.
Fluency in Spanish.
Experience processing payroll in California.
JOB RESPONSIBILITIES
Manage the full, multi-state payroll cycle for hourly, salaried, and union employees, including review and approval of payroll results, funding deductions, taxes, nonroutine compensation, and material exceptions.
Ensure compliance with federal, state, and local wage-and-hour payroll tax requirements, collective bargaining agreements, union reporting, prevailing-wage and certified-payroll requirements, garnishments, levies, statutory filings, and year-end reporting, including W-2's.
Oversee timecard review, labor-hour capture, project job costing, certified-payroll submissions, payroll audits, discrepancy resolution, records retention, and coordination with field operations, project teams, unions, and compliance personnel.
Maintain and optimize payroll systems, integrations, data controls, automation, and vendor relationships; troubleshoot issues and partner with HR, Finance, IT, and service providers on upgrades, controls, and corrective actions.
Ensure adherence and compliance with collective bargaining agreements and union wage requirements.
Prepare all union reports, deductions, and all related activities for multiple unions.
Partner with Human Resources and Accounting to process new hires, terminations, pay and position changes, payroll codes, benefits, and accrual updates, and employee inquiries while maintaining accurate, confidential payroll records.
Lead payroll month-end, quarter-end, and year-end close activities, including payroll liability and general ledger reconciliations, variance analysis, transaction and compliance reporting, management dashboards, and audit support.
Identify and implement payroll process and system improvements that support accurate reporting, data integrity, cost controls, and efficient service delivery.
Own payroll-related internal controls over financial reporting, including segregation of duties, payroll approval, system access, master-data changes, interfaces, reconciliations, and supporting documentation; partner with internal and external auditors to test controls and remediate deficiencies.
Lead and develop a team of payroll specialists through coaching, feedback, performance management, workload planning, and readiness for regulatory and operational changes.
Maintain and test payroll business-continuity and disaster-recovery procedures.
Perform other duties and special projects as assigned.
OTHER REQUIREMENTS
Requires travel: Minimal (up to 10%) including in-state and out-of-state by car and/or plane with overnight stays.
COMPENSATION & BENEFITS
Salary range: $80,000 - 110,000 annually.
Medical, dental, vision, life insurance, and 401k with company match.
Paid Time Off (PTO)
ADDITIONAL INFORMATION
Background check, credit check, MVR and drug screen may be required (will vary by position).
