WHAT IS THE OPPORTUNITY?
The
Payroll Coordinator III is responsible for supporting and coordinating payroll processing for all employees. This role ensures the timely and accurate payment of wages, proper tax deductions, and compliance with company policies and government regulations. The Payroll Coordinator II will assist in payroll-related tasks, troubleshoot discrepancies, and communicate with employees to resolve any payroll concerns. This position requires excellent attention to detail, strong organizational skills, and a thorough understanding of payroll systems and labor laws.
WHAT WILL YOU DO?Payroll Processing- Assist in processing payroll for employees on weekly/bi-weekly/semi-monthly/monthly basis, ensuring accurate wage calculations for all staff (salaried, hourly, overtime, bonuses, and commissions).
- Input and update employee payroll data, such as new hires, terminations, leave of absence, pay rate changes, and benefit deductions.
- Verify and audit employee timesheets and attendance records to ensure accuracy before processing payroll.
- Process benefits and other deductions, ensuring proper deductions for taxes, insurance, pensions, and other voluntary withholdings.
- Review and ensure payroll entries reflect correct classifications for tax purposes.
Compliance and Taxation- Ensure payroll complies with local, state, and federal tax laws, including calculating and withholding necessary taxes (e.g., federal income tax, social security, Medicare).
- Prepare and submit payroll-related tax filings and reports, such as quarterly and year-end reports (e.g., W-2s, T4s).
- Stay informed about changes in payroll tax laws and labor regulations, ensuring compliance with applicable regulations.
- Maintain payroll compliance by ensuring all records are kept accurately and confidentially, as per legal and company requirements
Employee Support- Serve as a point of contact for employees regarding payroll-related questions, such as inquiries on pay, deductions, benefits, and tax withholding.
- Investigate and resolve payroll discrepancies or issues, ensuring timely resolution.
- Communicate payroll policies and procedures to employees, ensuring understanding of payroll processes.
- Assist with tracking and reporting on employee benefits, leaves, and other deductions in relation to payroll.
Recordkeeping and Reporting- Maintain accurate and up-to-date payroll records and employee information within payroll systems.
- Prepare and distribute payroll reports to management, including earnings summaries, tax deductions, and other payroll-related information.
- Prepare periodic reports and assist in the analysis of payroll expenses and trends for management.
- Ensure all payroll records are ready for audits and are kept compliant with record retention policies.
System and Process Improvement- Assist in managing and maintaining payroll software, ensuring it is up to date and operating correctly.
- Collaborate with HR, IT, and Finance teams to improve payroll-related processes and systems.
- Help identify opportunities for process improvement and implement best practices for payroll efficiency and accuracy.
Backup and Coordination- Provide backup support to the Payroll Manager or senior payroll team members during peak periods or absences.
- Coordinate with HR on employee status changes (e.g., promotions, terminations, leaves) to ensure payroll reflects the most current information.
- Assist in the training of junior payroll staff or new team members as needed.
WHAT DO YOU NEED TO SUCCEED?Education and Experience Requirements
- Post-secondary diploma or bachelor's degree in Payroll, Accounting, Finance, Business Administration, Human Resources, or a related field.
- Experience with Ceridian Dayforce, SAP and Kronos.
- 2+ years payroll processing experience.
- Payroll certification or designation is considered an asset.
WHAT'S IN IT FOR YOU? - Being part of VCNA is being part of building famous landmarks such as Toronto's CN Tower, Roy Thompson Hall, Maple Leaf Gardens and the Darlington Nuclear Station and Ryerson Centre, St. Regis Chicago and 150 N. Riverside, Louis High-Speed Rail in Chicago and more
- Opportunities to collaborate with teams around the globe and growth opportunities in different areas
- Training, professional development
- Tuition reimbursement/assistance
- Competitive wages, vacation and holiday time
- Medical, dental, vision, disability and life insurance
- RRSP and DC (CAN) and 401K (U.S.)
- Lifeworks Employee Assistance Program (EAP): confidential support for you and your family (CAN)
- Educational scholarship program for dependents of regular salaried employees.
- Fertility drug coverage
- Paid Maternity Leave Top Up
- Hybrid work model for certain positions
Salary Range: $75,000 - $95,000Location: ChicagoOUR PEOPLE We care about people - all people. At VCNA, we take safety, health and wellness seriously. We're dedicated to giving our employees a safe workplace, our neighbors a safe environment and our customers a high-quality and safe product. Safety first -and always!
Our VC Way reflects who we are, inspiring us to unite our culture and be our best:
Our Way of Being: ethical and respectful,
Our Way of Working: together with excellence and
Our Way of Thriving: with the courage to transform.
