Salary : $86,424.00 - $108,035.20 Annually
Location : Chaska City Hall, MN
Job Type: Full-Time
Job Number: 26-00254
Department: Administration
Division: Human Resources
Opening Date: 10/30/2026
Closing Date: 11/15/2026 11:59 PM Central
FLSA Status: Exempt
Reports To: Controller
Job Summary The City of Chaska is seeking a knowledgeable and service-focused Payroll Administrator to join our team! In this role, you will oversee the City's payroll operations, ensuring accuracy, timeliness, and compliance with applicable federal and state laws, union contracts, and City policies. As a trusted subject matter expert, you will play a key role in supporting payroll systems and processes, providing financial and compliance reporting, assisting with audits, and collaborating with Human Resources and Finance to ensure employees receive accurate compensation and benefit administration.
Responsibilities Payroll Administration & Processing- Process and administer the City's in-house payroll, ensuring accuracy, timeliness, and compliance with City policies, union contracts, and federal and state regulations.
- Review and verify timesheets and payroll data; ensure accurate calculation of wages, overtime, deductions, and benefits.
- Distribute benefit and retirement plan contributions (e.g., HSA, VEBA, PERA, 457b, etc.).
- File and reconcile required federal and state payroll reports (e.g., W-2s, quarterly 941s, unemployment reports). Reconcile payroll deductions, general ledger accounts and vendor billings.
- Ensure compliance with union contracts and payroll/employment laws, regulations, and best practices; collaborate with HR on policy development and compliance matters.
Systems Administration- Serve as system administrator for Enterprise ERP (Payroll/HRIS), Time and Attendance, and Employee Self Service modules. Implement and support new software programs and system integrations.
- Manage year-end payroll processes and maintain system control settings.
Reporting, Analysis & Audit Support- Prepare payroll-related financial reports and provide analysis for internal review, including personal services budget reporting. Compile required reports for government agencies.
- Prepare workpapers and documentation for annual financial audits and workers' compensation audits.
Employee Support & Collaboration- Respond to employee payroll inquiries and resolve concerns in a timely and confidential manner.
- Provide support to the annual Open Enrollment process.
- Train and provide backup guidance to cross-trained staff.
Other Duties- Perform other duties as assigned.
Qualifications Education and Experience- Bachelor's degree in finance, accounting, human resources or related degree and 2 years of experience processing full-cycle payroll OR
- Associate's degree in finance, accounting, human resources or related degree and 4 years of experience processing full-cycle payroll OR
- High school diploma, GED or equivalent and 1 or more years of specialized training in finance, payroll, or human resources (e.g., college classes, HR or payroll certifications, etc.) and 7 or more years of experience processing full-cycle payroll
- Local government or union experience preferred
- Certified Payroll Professional (CPP) certification preferred
Other Required Knowledge, Skills, and Abilities- General knowledge of payroll systems or HRIS systems such as Enterprise ERP
- Ability to exercise professional judgement and confidentiality
- Excellent communication skills with ability to effectively communicate both verbally and written
- Ability to work independently and collaborate with others
- Ability to meet established timeframes and deadlines
- Proficiency in Microsoft Office: Excel and Word
- Basic accounting skills
- Demonstrated attention to detail
Equipment, Mental & Physical Demands Equipment Used- Computer
- Calculator
- Telephone
- Office equipment such as copier, calculator, etc.
Mental Effort- Attention to detail
- Organize and review data and paperwork
- Critical thinking
- Understand and communicate with employees
- Basic arithmetic and accounting
Physical Requirements- Operate a computer, calculator, and basic office equipment
- Listen to and respond to telephone calls
- Sit or stand at desk for long periods of time
- Occasionally lift 25 pounds (storage boxes)
Working Conditions- General office environment
City of Chaska offers a compete benefits package to full-time employees including:
- Medical Insurance (HSA and HRA options)
- Dental Insurance
- Vision Insurance
- Flexible Spending Accounts - Medical & Dependent Care
- Long-Term Disability
- Basic Life and AD&D Insurance
- Voluntary Employee, Spouse & Dependent Life Insurance
- Whole Life Insurance
- Nice Healthcare - Convenient Primary Care
- Critical Illness Insurance
- Accident Insurance
- Employee Assistance Program (EAP)
Other benefits offered:
- 11 Paid and 2 Floating Holidays per year
- Paid Personal Leave (PPL)
- Pension through PERA with Employer Match
- Public Student Loan Forgiveness
- 457b Tax-Deferred Retirement Plan
- Chaska Community Center: discounted membership rates
- Chaska Town Course & The Loop at Chaska: discounted green fees and merchandise
- Wellness Program
- Workout on Duty
01
Please select the option that best describes your education and experience. Please read each response carefully before making a selection.
- I have a bachelor's degree in finance, accounting, human resources or related field AND 2 or more years of experience processing full-cycle payroll.
- I have a bachelor's degree in any other field AND 2 or more years of experience processing full-cycle payroll.
- I have a bachelor's degree in finance, accounting, human resources or related field and I have LESS THAN 2 years of experience processing full-cycle payroll.
- I have a bachelor's degree in any other field and I have LESS THAN 2 years of experience processing full-cycle payroll.
- I have an associate's degree in finance, accounting, human resources or related field AND 4 or more years of experience processing full-cycle payroll.
- I have an associate's degree in any other field AND 4 or more years of experience processing full-cycle payroll.
- I have an associate's degree in finance, accounting, human resources or related field and I have LESS THAN 4 years of experience processing full-cycle payroll.
- I have an associate's degree in any other field and I have LESS THAN 4 years of experience processing full-cycle payroll.
- I do not have a bachelor's or associate's degree, but I have an equivalent combination of education and experience working in government finance or payroll.
- None of the above options apply to me.
02
Do you have experience working in local government or working with unions and union contracts? Please select the most applicable response that reflects your experience.
- Yes, I have experience working in local government.
- Yes, I have experience working with unions and union contracts.
- Yes, I have experience working in local government AND working with unions and union contracts.
- I do not have experience working in local government or working with unions and union contracts.
03
Do you have experience working with the following, select all that apply.
- Personnel budgeting
- Preparation of annual audit workpapers
- Enterprise finance systems
- None of the above
04
Do you have an active Certified Payroll Professional (CPP) certification?
- Yes, I have an active Certified Payroll Professional (CPP) certification.
- No, I do not have an active Certified Payroll Professional (CPP) certification.
Required Question
