The Rolea16z is expanding its event spaces in our New York office, including a private dining room and dedicated spaces for receptions, content sessions and other gatherings. These spaces will host a high volume of events throughout the year, most of them in the evening.
The NY Events Space Lead owns these spaces end to end and runs them like a high-end hospitality business inside a venture firm. You are the front door for every event in the building: you decide what gets booked and when, and you make sure every guest gets a first-class experience.
Most of your work is in partnership with our Events team. They own event strategy, programming and guest lists; you make everything about the space work, coordinating AV and IT, security, food and beverage, and running the day of. For smaller events, you will run the event end to end.
This is a hospitality and stakeholder role as much as an operational one. You will manage requests from GPs and teams across the firm with competing priorities, hold a high bar for service, and own the budget, vendors, operational process and partners behind every event.
This role is based in New York, in person at our SoHo office, and regularly includes evenings. It reports to the Head of Events, with support from the New Media operations team.
To join our team, you should be excited to:- Own booking and prioritization for every NYC event space: review requests, approve or decline, and decide who gets which space when, making fair, clear calls on competing priorities with GPs and senior stakeholders
- Partner with the Events team on every event they run in the spaces, coordinating space, AV and IT, security, and food and beverage, and running the day of, while Events owns the strategy and programming
- Work directly with GPs and their teams to run events end to end when they are hosted in the spaces without an Events producer, especially private dining room dinners
- Deliver high-touch guest experiences for the CEOs, founders, investors and public leaders we host, and be onsite at most events, often several in one night
- Own the P&L for the spaces: the operating budget, per-event costs charged back to hosting teams, and vendor pricing
- Select and manage our hospitality partners and event vendors, including contracts and compliance
- Serve as the main liaison with Workplace on space readiness and facilities, with Security on guest access and guest list screening, and with IT and outside AV vendors on technical needs
- Own the event intake forms and workflow, the shared calendar and pre-event deadlines, and write the playbooks and service standards that keep every event consistent
- Build and manage a bench of trusted contract staff for overlapping events, and report on usage, cost and guest feedback to keep improving how the spaces run
- Maintain a strong partnership with the Workplace Experience (WX) team to ensure cross-functional collaboration
Minimum Qualifications- 8+ years in hospitality, food and beverage, hotels or restaurant groups, with at least 3 running a venue, private dining program or events operation
- A track record of high-touch service for VIP guests, and the discretion to handle sensitive guests and situations with care
- P&L ownership, including budgets, vendor contracts, pricing and cost control
- Exceptional stakeholder management: able to say no to a senior person, explain why, and keep the relationship
- Experience running several events at once, in one night and across a week, without losing the details
- Comfort working with security protocols, guest lists and access control, and closely with facilities, IT and AV teams
- A systems builder who creates processes and tools others can follow, and is comfortable in workflow tools like ClickUp
- Calm, warm and decisive on the floor with high standards on how to execute events and spaces
- Low ego, high empathy, and the capacity to collaborate effectively with diverse teams
- Available for regular evening events in New York
- Bonus: experience at a members' club, luxury hotel, a restaurant group's private events team, or in-house corporate hospitality
The anticipated salary range for this role is between $221,000 - $258,000, actual starting pay may vary based on a range of factors which can include experience, skills, and scope.
This role is eligible to participate in the a16z carry program and various discretionary bonus programs as well as benefit and perquisite plans including health, dental, vision, disability, life insurance, 401K plan, vacation, and sick leave.
