Paralegal, Legal Operations

Help strengthen legal operations through accurate transaction support, effective compliance management, and smarter processes.

THE OPPORTUNITY

Legal operations plays an important role in helping Element deliver timely, accurate, and consistent legal services while managing compliance and operational risk.

As Legal Operations Paralegal, you will support syndication transactions, corporate entity governance, business licensing, and Uniform Commercial Code (UCC) management. You will independently manage complex matters, maintain reliable legal records, and coordinate time-sensitive activities across teams.

Beyond day-to-day legal support, you will help improve how work gets done. You will identify opportunities to simplify processes, introduce automation, strengthen controls, and improve visibility across legal operations. Working with Legal, Technology, Operations, and other business partners, you will lead cross-functional improvements and provide subject-matter guidance that supports efficient, scalable legal service delivery.

WHAT YOU WILL OWN

• Coordinate syndication transaction documentation and closing activities, including preparing, reviewing, organizing, and tracking documents to support accurate and timely execution.
• Maintain syndication records, documentation status, and outstanding follow-up items in accordance with established procedures and transaction requirements.
• Manage corporate entity governance and compliance records, coordinate required filings, monitor good standing, and support business registrations, licences, permits, and bonds.
• Coordinate UCC filing activities, maintain accurate records, and manage tracking and documentation to support timely completion.
• Serve as a lead subject-matter resource for complex or non-routine UCC matters, independently addressing exceptions and advising Legal and business partners on risks, priorities, and next steps.
• Evaluate legal and administrative workflows to identify inefficiencies, duplication, control gaps, and opportunities for standardization or automation.
• Lead the design and implementation of improved workflows, processes, and controls, advising management on changes that strengthen compliance, service quality, and efficiency.
• Partner with cross-functional teams to develop, test, and implement legal technology solutions, templates, dashboards, reporting, and automation.
• Lead complex legal operations and technology improvement projects, establishing milestones, coordinating stakeholders, and defining measures of success.

YOU SHOULD CONSIDER THIS ROLE IF:

You bring strong legal operations experience, sound professional judgement, and the ability to independently manage complex work while identifying practical ways to improve processes.

• You have five or more years of experience as a paralegal, legal operations professional, or in a comparable corporate legal support role.
• You have demonstrated experience coordinating complex, deadline-driven assignments involving cross-functional business teams.
• You can assess existing processes, identify improvement opportunities, and document procedures and workflows.
• You bring strong analytical, organizational, problem-solving, written, and verbal communication skills.
• You can manage competing priorities, exercise discretion and professional judgement, follow established procedures, and escalate issues appropriately.
• You are proficient with Microsoft Office, including Excel, Word, PowerPoint, Teams, and SharePoint.

Preferred qualifications include a college or university degree; experience with corporate entity management, business licensing, UCC management, legal records, compliance, or financial transaction documentation; and familiarity with legal technology platforms such as DocuSign CLM or Insight, Salesforce or Service Cloud, Filevine, or SharePoint.

Experience with workflow automation, process mapping, system implementations, user acceptance testing, legal analytics, dashboards, reporting, or Power Automate is also an asset. Additional relevant experience includes supporting fleet, asset management, mobility, banking, financial services, or other operationally complex businesses, as well as leading cross-functional initiatives and providing guidance without formal authority.

YOU SHOULD BE ABLE TO TELL US

• How you have coordinated complex legal or transaction-related documentation, managed competing deadlines, and maintained accuracy through completion.
• About a corporate entity, licensing, compliance, or UCC matter you managed, including how you addressed exceptions or risks.
• How you identified an inefficient process and implemented a practical improvement that strengthened consistency, quality, or efficiency.
• How you have partnered with Technology, Legal, Operations, or other teams to implement a new workflow, system enhancement, or automation solution.
• How you have independently managed a complex initiative, influenced stakeholders, and measured the results of an operational improvement.

WHY ELEMENT

At Element Fleet Management, you will have the opportunity to contribute to a legal operations function that supports a complex fleet management business.

This role combines hands-on legal expertise with opportunities to improve processes, introduce technology, and strengthen operational controls. You will collaborate with teams across the business, apply your judgement to meaningful legal operations challenges, and help build more consistent, efficient, and scalable ways of working.

LOCATION AND WORKING ARRANGEMENT

• Location: 1 Adelaide St. E, Toronto, ON
• Working Arrangement: Hybrid

COMPENSATION

The hiring base salary range for this position is $99,200- $136,400 annually. This range represents the Company's good-faith estimate of the expected base salary at the time of posting. Salary ranges may vary based on the geographic location where the work is performed. The salary range listed in this posting applies only to the location identified. Actual compensation will be determined based on several factors, including the successful candidate's qualifications, knowledge, skills, experience, internal pay equity, and relevant market data. In addition to base salary, eligible employees may participate in annual incentive programs, including bonuses, commissions, or other incentive compensation, as applicable to the role. Element also offers a comprehensive benefits package, which may include health insurance, tuition reimbursement, and retirement savings plans.

Applicants must be legally authorized to work in the country where the position is based. Element Fleet Management does not provide sponsorship or support for obtaining or maintaining work authorization for this position.

What’s in it for You
•  A culture of innovation, empowerment, decision-making, and accountability
•  Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness (for qualified roles)
•  Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays) (for qualified roles)

Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.