5+ years of experience in construction operations, project coordination, or fleet management.
Preferred experience in heavy civil, public works, or general contracting.
Proven ability to coordinate multiple projects and crews effectively.
Knowledge of construction equipment and maintenance practices.
Strong organizational, communication, and problem-solving skills.
Ability to work directly with diverse teams and stakeholders.
Proficiency in Microsoft Office Suite.
Responsibilities
Coordinate daily crews, equipment, and project schedules.
Ensure proper assignment of personnel and equipment.
Adjust schedules based on project conditions and customer needs.
Identify and resolve scheduling conflicts and operational issues.
Manage equipment maintenance and repair schedules.
Serve as a key contact for customers and project teams.
Maintain accurate project documentation and operational records.
Benefits
Comprehensive medical, dental, and vision insurance.
401(k) retirement plan with company contributions.
Paid vacation, holidays, and personal time off.
Professional development and executive leadership training opportunities.
Full Job Description
About the Position
The Operations Coordinator will manage daily coordination between management, project teams, field personnel, customers, subcontractors, vendors, and equipment service providers.
This is an operations-focused role-not a traditional administrative or dispatcher position. The coordinator will oversee scheduling, personnel, equipment, maintenance, subcontractors, customer needs, and project documentation.
Key Responsibilities
Coordinate daily crews, equipment, trucks, subcontractors, and project schedules.
Ensure personnel and equipment are available and properly assigned.
Adjust schedules as project conditions and customer needs change.
Identify potential scheduling conflicts, equipment shortages, and operational issues.
Manage equipment maintenance, repairs, inspections, and preventive-maintenance schedules.
Coordinate with mechanics, dealerships, vendors, and equipment service providers.
Track equipment availability, downtime, repairs, and maintenance history.
Serve as a key operational contact for customers and project teams.
Coordinate subcontractors, equipment rentals, vendors, and outside resources.
Maintain project schedules, work orders, tickets, and operational documentation.
Assist with billing, project closeout, and required project documentation.
Requirements
5+ years of experience in construction operations, project coordination, fleet/equipment management, or a similar role.
Heavy civil, public works, general contracting, equipment rental, or related industry experience preferred.
Experience coordinating multiple projects, crews, customers, subcontractors, and equipment.
Knowledge of construction or heavy equipment and equipment maintenance.
Strong scheduling, organizational, communication, and follow-through skills.
Ability to solve problems independently and adjust priorities quickly.
Comfortable working directly with field personnel, customers, mechanics, vendors, and subcontractors.
Proficiency with Microsoft Outlook, Excel, Word, and related software.
Ideal Candidate
The ideal candidate is a proactive operations professional, not an order taker. They should be comfortable taking a customer or project request, determining the resources needed, coordinating personnel and equipment, monitoring execution, resolving issues, and ensuring the job is properly documented.
