The RoleWe are looking for a proactive, service-oriented Office Manager to keep our Seattle office running smoothly and make everyday work easier for employees and leaders. You will own day-to-day workplace operations, serve as the administrator and first point of contact for our corporate travel platform, and provide occasional administrative support to executives. This is a hands-on role for someone who enjoys creating an organized, welcoming workplace, solving problems and improving how things work.
Tasks & ResponsibilitiesOffice operations and employee experience- Own the day-to-day operation of the Seattle office, including supplies, meeting rooms, visitors, service requests and a welcoming employee experience.
- Coordinate facilities and building-management requests, workplace vendors, repairs, maintenance, security/access administration and office-related purchasing.
- Support onsite onboarding/offboarding logistics, office changes and small workplace improvements in partnership with People, IT, and other teams.
- Track office spending and invoices; maintain clear vendor contacts, procedures and service follow-up.
- Responsible for onsite physical access and security systems. Alarms and emergency notifications
Corporate travel platform and support- Administer our corporate travel platform, traveler profiles, approved configurations, unused credit management, and up-to-date user guidance.
- Be the first point of contact globally for employee travel questions; troubleshoot routine issues and escalate to the travel provider as needed.
- Support travel bookings, itineraries and changes when needed, within the company's travel policy and defined support hours.
- Partner with Finance, People and travel vendors on policy communication, basic reporting, costs and process improvements.
- Support travel for company guests, board members, candidates.
Light executive and administrative support- Help designated executives with occasional scheduling, meeting logistics, travel coordination and expense administration.
- Administrative support as needed.
Project coordination and events- Keep small workplace and administrative projects organized, tracking actions, owners and deadlines.
- Coordinate Seattle team gatherings, onsite meetings, visitors and occasional employee events, including vendors and logistics.
Basic Requirements- 5+ years in office management, workplace operations, administrative coordination or a comparable role.
- Strong organizational skills, independent follow-through and the ability to juggle changing priorities with a service mindset.
- Comfort with workplace systems (Google Workspace preferred, but good experience with Microsoft 365 is acceptable as well), travel/expense tools, experience administering a corporate travel platform is a plus. Curious about applying AI to scale and accelerate tasks.
- Confident communication with employees, vendors and executives; strong discretion and good judgment.
- A practical, hands-on approach and comfort working onsite in Seattle.
What success looks like- The Seattle office is dependable, welcoming and well run.
- Employees receive timely support and can navigate the travel platform easily.
- Executive support is responsive and appropriately scoped; meetings and events run smoothly.
- Vendors, budgets and operational requests are managed with clear ownership and follow-through.
U.S. benefits designed for your overall well-being:Health coverage. We've got you covered with top of the line health plans, including dental and vision. We pay 100% of your premium and 85% for your family.
Retirement plan. Our retirement plan includes a 401K dollar per dollar match up to 6% with a cap of $6K/year. Immediate vesting.
Wellness reimbursement. We offer $1,200.00 in wellness earnings (prorated based on start date) that you can use on your gym membership, a massage, or your favorite online fitness classes. This is a taxable benefit if you choose to participate.
Learning and development. We encourage your professional growth and offer a yearly development stipend of $3,000 and mentorship program.
Time off. We offer a total of 15 vacation days plus 10 holidays, and 7 sick days a year.
Paid parental leave. We love welcoming new family members to our YubiTeam! All parents receive 8 weeks of paid leave. Birthing parents receive an additional 8 weeks of paid leave (16 weeks total).
Strong mission & company values. We're a global team on a global mission to make the internet more secure for everyone. We believe that every person's work matters. That you should always be nice, stay humble, and have fun, and never take yourself too seriously.
Yubico offers a holistic Total Rewards package designed to support our employees in all aspects of their life inside and outside of work. This role has the annual salary range as defined below for a salary pay range for a candidate located in the San Francisco Bay Area. For roles that are filled in other locations, the compensation range will be based on data provided by the Radford McLagan Compensation Database from Aon. Final compensation is also based on a number of factors including, but not limited to, job-related knowledge, skills, and experience.
Salary Pay Range
$83,000-$105,000 USD
