4+ years of administrative experience, preferably supporting executive personnel
Proficient in Microsoft Outlook, Word, PowerPoint, and Excel
Skilled in formatting and maintaining official documents
Strong ability to manage professional email correspondence
Capable of preparing accurate business reports and presentations
Demonstrates professional judgment and independent decision-making
Responsibilities
Maintain branch calendars and resolve scheduling conflicts
Arrange official travel using the Defense Travel System (DTS)
Coordinate meetings and manage conference logistics
Prepare meeting agendas, minutes, and follow up on action items
Draft official memoranda and technical correspondence
Gather information for inquiries and presentations
Maintain both paper and electronic records and files
Benefits
Full-time schedule with Monday-Friday hours
On-site work at a prominent location in Washington Navy Yard
Opportunity to support Navy operations and personnel
Potential for professional development through required training
Engagement in a collaborative office environment
Full Job Description
Title: Office Manager Location: Washington Navy Yard, Washington, DC 20374 Schedule: Full-time (40 hours/week), Monday-Friday Pay: $40.00-$45.00/hour
ROLE In this role, you will manage office schedules and records, coordinate meetings and official travel, prepare Navy correspondence, and maintain effective branch operations across SSP Headquarters.
Applications will be reviewed as they are received. Apply today!
RESPONSIBILITIES
Maintain branch calendars, prioritize appointments, and resolve scheduling conflicts
Arrange official travel through the Defense Travel System (DTS) under Navy and SSP procedures
Coordinate meetings, conference rooms, conference calls, and video teleconferences
Prepare meeting agendas and minutes, distribute updates, and follow up on action items
Prepare official memoranda, form letters, technical correspondence, and reports under Navy standards
Gather information for inquiries, briefings, and presentations to SSP personnel
Maintain paper and electronic records, branch files, and archived documentation
Track priority tasks, projects, deliverables, and deadlines across assigned branches
Process incoming mail and route correspondence according to SSP guidelines
Coordinate with SSP personnel across branches to support consistent office procedures
Resolve administrative issues and independently develop practical workflow solutions
Manage supply requests, monitor printer stations, and maintain telephone rosters
Process security-related information under SSP procedures; support DISS visit requests if assigned to SSP Security
Complete required training in DTS, Records Management, Navy Correspondence, SMARTS, and SEAS
REQUIRED BACKGROUND
Associate's degree or equivalent
At least 4 years of administrative experience, including previous support to an office, SES, or executive personnel
Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel
Skill in formatting, processing, and maintaining official documents and records
Ability to schedule appointments and manage professional email correspondence
Ability to prepare accurate business correspondence, reports, and presentation materials
Professional judgment, initiative, and independent decision-making
Ability to work independently and collaboratively while meeting strict deadlines
PREFERRED BACKGROUND
Bachelor's degree
SECURITY / ACCESS
Must be a U.S. citizen and able to obtain and maintain a SECRET clearance
LOCATION
1250 10th Street SE, Suite 3600, Washington Navy Yard, DC 20374
Primarily on-site; branch schedules vary within 6:00 AM-6:00 PM ET; telework requires prior Government approval
