2+ years of legal billing experience in a family law firm required.
Proficiency with Smokeball and QuickBooks essential.
Strong attention to detail and discretion necessary.
Professional communication skills are a must.
Proficiency in Microsoft Office and cloud-based tools.
Responsibilities
Manage daily office operations, including vendors and technology.
Oversee staff scheduling, onboarding, and internal procedures.
Coordinate with the firm's bookkeeper and outside vendors.
Develop and improve office systems and workflows.
Prepare, review, and issue client invoices.
Monitor timekeeping for accuracy and timeliness.
Prepare billing and financial reports for the Managing Attorney.
Benefits
$5,000 signing bonus paid in two installments.
Medical insurance coverage.
401(k) retirement plan.
Vacation and paid time off (PTO).
Full Job Description
Description
NedaLawyer, APC | Temecula, CA | Full-Time, In-Office- with Signing Bonus
We are seeking an experienced Office Manager & Billing Manager to run firm operations and oversee family law billing and trust relinquishment and accounting. This role reports directly to the Managing Attorney.
Schedule: 37.5 hours per week. We close at 2:00 p.m. on Fridays.
Compensation: $34-$45 per hour, depending on experience.
We offer a $5,000 signing bonus, paid in two installments of $2,500 at six months and $2,500 at one year of employment.
Benefits: Medical, 401(k), vacation, and PTO.
To Apply Submit your resume and a brief cover letter describing your family law billing and trust replenishment experience.
Responsibilities
Office Management • Manage daily office operations, vendors, facilities, and technology. • Oversee staff scheduling, on-boarding, and internal procedures. • Coordinate with the firm's bookkeeper and outside vendors. • Develop and improve office systems and workflows. • Provide administrative support to attorneys as needed.
Billing & Trust Accounting • Prepare, review, and issue client invoices. • Monitor timekeeping by attorneys and staff for accuracy and timeliness. • Prepare and send trust replenishment requests. Track deposits and evergreen retainer balances. • Record payments and reconcile billing and trust activity between Smokeball and QuickBooks. • Follow up professionally on outstanding balances and accounts receivable. • Prepare billing and financial reports for the Managing Attorney.
Qualifications
Required Qualifications • 2+ years of legal billing experience in a family law firm is a must. Applicants without family law billing experience will not be considered. • Proficiency with Smokeball and QuickBooks. • Strong attention to detail, discretion, and professional communication. • Proficiency with Microsoft Office and cloud-based tools.
Preferred Qualifications • Prior office manager or legal administrator experience. • Experience supervising or training staff.
