Senior Litigation E-Filing Specialist

Based in California, the Senior Litigation E-Filing Specialist independently handles complex and time-sensitive court filings and provides experienced procedural support to attorneys and case teams. The role performs filing, service and retrieval of court documents; maintains related databases; processes incoming court documents; monitors dockets; and communicates with court personnel regarding filing procedures. The Senior Specialist also serves as a resource for other e-filing specialists, supports training and quality control, and helps improve filing practices to reduce risk and promote consistent, reliable service. This role reports to the CA Managing Attorney. Responsibilities include: • Provide experienced support to litigation attorneys and case teams, including procedural research, document retrieval and coordination of service of process. • Independently prepare and perform electronic filings in California state courts and federal district and appellate courts, including complex, expedited, voluminous and under-seal submissions. • Review incoming and outgoing court documents for compliance with applicable court rules, local rules, judicial requirements and filing procedures; identify deficiencies and coordinate corrections before submission. • Confirm filing and service requirements, filing events, party designations, fees, supporting documents and courtesy copy requirements; communicate filing plans and outstanding issues to case teams in advance of deadlines. • Research court rules, judicial practices and docket history to resolve nonroutine filing questions; consult with court personnel as appropriate and escalate unresolved or significant issues to the CA Managing Attorney. • Assist with administrative projects and provide support across the CA MAO as needed, while maintaining timely communication about workload, filing status and coverage needs. • Review court filings, track critical dates and communicate relevant information to attorneys and staff; enter calendar deadlines in centralized docketing software, such as CourtAlert, as assigned and in coordination with the docketing team. • Serve as an experienced resource for e-filing specialists and other MAO staff; provide practical guidance on complex filings and assist with onboarding, training and mentoring. • Review filing plans and submissions prepared by other specialists as assigned, providing constructive feedback and helping ensure consistent application of MAO procedures. • Develop and update filing checklists, procedural resources and training materials; share court and system updates. Qualifications: • Thorough understanding of litigation filing, service, docketing and calendaring procedures, with the ability to apply requirements accurately to complex matters. • Advanced working knowledge of California state and federal court rules, local rules, judicial requirements and electronic filing procedures. • Strong interpersonal, verbal and written communication skills, including the ability to explain procedural requirements clearly and work effectively with attorneys, court personnel and legal support staff. • Excellent organizational skills, exceptional attention to detail and a demonstrated ability to identify filing deficiencies and procedural risks. • Demonstrated initiative, sound judgment and accountability, with the ability to serve as a reliable resource for colleagues. • Ability to respond effectively to shifting priorities, urgent requests and tight deadlines while maintaining accuracy and composure. • Ability to plan and coordinate multiple filings, anticipate potential obstacles and communicate realistic timelines and outstanding requirements. • Consistently delivers high-quality work, follows through on assignments and promptly raises issues requiring management or case-team guidance. • Ability to work independently on complex assignments and collaborate effectively in a fast-paced team environment. • Ability to work overtime as necessary. Experience: • Minimum of five (5) years of progressively responsible litigation e-filing or managing attorney's office experience desired, including substantial experience with complex California state and federal filings. • Experience working in a large law firm highly desired; experience training or mentoring filing staff and reviewing others' work preferred. • Experience with rules-based calendaring software (e.g. CourtAlert, CompuLaw, MA3000, et al.) preferred. • Demonstrated proficiency with federal, state and local electronic filing systems and docket resources, including CM/ECF and PACER. • Proficiency in Microsoft Office required. Compensation & Benefits: The annual compensation range for this position is $115,000 - $130,000. The salary offered within this range will depend upon qualifications and other operational considerations. Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses. For technical difficulties with our online application, please contact us at . Our recruiting support team will respond as soon as possible.