Office Manager - Early Childhood Family Education

Below is specific information for you to consider about this position.

Job Title: Office Manager - Early Childhood Family Education and Requisition ID number: 105132

Close Date: No established closing date; open until filled

Organizational Unit:

Site: North Star (0185)

FTE: 40 hours/week, 52 weeks; this is based on full-time equivalency with 1.0 being full time

Union: MAAS(43)

Functional Area: Administrative

Salary Range: $79,277-$99,006

Benefits: Dental insurance | Health insurance | Vision insurance | Paid time off | HSA & FSA | Retirement plan

Resume and Cover Letter are mandatory to apply for any position.

SUMMARY

Under general supervision, plans, coordinates and supervises administrative and financial operations for an assigned department; supervises assigned clerical personnel, and provides customer services.

Responsibilities:

• Manages administrative operations for assigned department; evaluates issues, identifies priorities, and develops solutions; works independently, and makes appropriate decisions based on experience; performs work within scope of authority and training; duties may vary according to job assignment.
• Provides information and assistance to staff and clients; answers questions and resolves issues within scope of authority, using knowledge of MPS and department policies and procedures; researches information requests, and responds independently to inquiries when appropriate.
• Manages and coordinates MPS administrative duties and department functions; oversees budget and expenditures; oversees grant programs and prepares grant reports; processes invoices, purchase requests, contracts, expense reimbursements, special requests, leave requests and payroll.
• Provides administrative assistance to work group; maintains calendars, schedules and coordinates meetings; and prepares agendas, meeting minutes, and technical documents.
• Manages and coordinates assigned projects and research studies; identifies and resolves problems. • Supervises assigned administrative staff; monitors staff compliance with departmental policies.
• Assures that work group's action items are properly processed, managed and resolved; prepares information necessary for administrative decisions and implementation of policies and decisions; interprets, communicates and applies MPS rules, procedures and policies.
• Compiles and analyzes data and prepares reports and recommendations.
• Composes correspondence, technical documents and other communications on a variety of subjects requiring knowledge of the operations of the work group; updates web sites and newsletters.
• Orders supplies and equipment; tracks maintenance and purchasing issues.
• Maintains file integrity and confidentiality by monitoring records and assuring compliance with MPS policies and procedures; verifies the accuracy of the electronic and paper filing systems

MINIMUM QUALIFICATIONS

Associate's Degree in Business or Public Administration, or related field

AND

3 years of administrative support experience or an equivalent combination of education, training and experience as determined by Human Resources.

Knowledge of:

• Applicable state and Federal rules and regulations governing public education.
• MPS administration policies, including accounting, budgeting, and personnel rules.
• Professional standards for business correspondence, writing, spelling and grammar.
• Business and personal computers, including spreadsheet, word processing, and database software applications.
• Comprehensive enterprise data systems
• Customer service standards and protocols.
• Principles of record keeping, records retention, records management, and file maintenance.
• Local community resources and regional community issues.

Skill in:

• Analyzing administrative issues, interpreting laws and regulations, and recommending solutions.
• Researching, compiling, summarizing, preparing and maintaining informational and statistical data.
• Using initiative and independent judgment within established procedural guidelines.
• Planning, prioritizing and completing assignments with minimum supervision.
• Researching, collecting, analyzing, and preparing data; and generating reports.
• Answering questions, advising staff, and resolving problems.
• Responding professionally, effectively and efficiently to customer service requests.
• Establishing and maintaining effective working relationships with co-workers and clients.
• Operating a personal computer utilizing specialized software, and entering information into a computer system with speed and accuracy.
• Communicating effectively verbally and in writing.

LICENSE AND CERTIFICATION REQUIREMENTS

A valid Minnesota State Driver's License may be required.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.

MAAS Grade: 59 Exempt

Final candidates may be invited to interview with a committee. Final appointment to this position will be contingent upon passing a criminal background check.

Posting Notes: | [No Established Closing Date] | ECFE Support (10001151) | North Star (0185) | Administrative