Office Coordinator

We are looking for a dynamic Office Coordinator to join our team! The Program Analyst will support the Office of the Under Secretary of Defense, Personnel and Readiness by performing a variety of technical, managerial, and/or administrative project tasks. This position will be onsite at the Pentagon daily. Responsibilities The responsibilities include, but are not limited to: - Reviewing, editing, and proofreading senior leader forum read-ahead materials - Managing and coordinating senior leader calendars - Tracking and coordinating senior leader RSVPs for all DoD senior leader forums (including but not limited to Deputy's Management Action Group, Deputy's Workforce Council, Secretary's Large Group, etc.) - Coordinating day-of meeting logistics (setting up telecommunication connections, making seating charts, and coordinating name tents) - Managing deliverable schedules to ensure forum read-ahead materials are submitted and quality-controlled in a timely manner - Tracking forum outcomes, action items, and RSVPs - Writing and coordinating forum summaries of conclusions - Managing forum SharePoint sites (posting read-ahead materials, updating forum calendars, and managing access to SharePoint site) - Manage and track office taskers, suspense dates, and deliverables, coordinating with Pentagon stakeholders to ensure timely responses and completion - Use the Correspondence and Task Management System (CATMS) or a similar task management system to assign, route, monitor, and close taskers while maintaining accurate records and status updates - Managing person of contact distribution lists and communities of interest Requirements - Active Secret DoD Clearance is required with the ability to upgrade to a TS Clearance - Bachelor's degree - Minimum of 1 to 3+ years professional work experience - Experience supporting the Department of Defense, Veterans Administration, or prior military experience - Experience in a DoD executive engine room - Excellent administrative skills - Demonstrated skills to perform all required duties - Ability to work responsibly and independently and under direct supervision - Experience with CATMS, ETMS2, TMT or similar Task Management system - Experience with standard MS Office suite products, including Excel and SharePoint - Degree in English, Journalism, Political Science, or related field - Experience working in or supporting the DoD experience, providing administrative and logistical support in a fast-paced environment Benefits CATHEXIS offers competitive compensation packages to all eligible employees. Our goal is to provide a compensation package that reflects the value you bring to our team, is competitive with national average market rates, and promotes your financial security and personal well-being. The annual salary range for this role is $100,000 - $115,000. Please note that the salary information provided is a general guideline. CATHEXIS considers various factors in its final offer, including location, qualifications, experience, and skills. - Performance Bonuses - Medical Insurance - Dental Insurance - Vision Insurance - 401(k) Plan (Traditional and ROTH) - Life Insurance (Basic, Voluntary & AD&D) - Paid Time Off - 11 Federal Holidays - Parental Leave - Commuter Benefits - Short Term & Long Term Disability - Training & Development - Wellness Program - Community Outreach Initiatives