Payroll Manager

Position Summary:

The Payroll Manager is responsible for leading and overseeing the TDECU's end-to-end payroll operations, ensuring accurate, timely, and compliant payroll processing while driving operational efficiency and continuous improvement. This role provides strategic and operational leadership across payroll administration, payroll systems, regulatory compliance, reporting, reconciliation, policies, procedures, payroll calendars, processing schedules and internal controls.

Leveraging deep expertise in Workday Payroll, the Payroll Manager oversees payroll system functionality, supports configuration and enhancements, optimizes business processes, and ensures effective integration with HR, Finance, and Accounting systems. The role partners cross-functionally to resolve complex payroll issues, strengthen data integrity, mitigate risk, and enhance the employee payroll experience.

This role maintains high fidelity and collaborative efforts with the Accounting, Finance, Internal Audit teams to ensure all financial controls and reporting are correct.

Work Model: Hybrid Remote, with 3 days a week at TDECU's corporate Galleria headquarters in Houston, TX.

Essential Duties and Responsibilities:

• Manage the overall functions to ensure accurate, timely and efficient payroll processing of bi-weekly, 1,000+ multi-jurisdictional employees (non-exempt and exempt employees).
• Manage and create off-cycle payrolls in Workday for bonuses.
• Analyzes and approves the Payroll before release to the payroll service provider.
• Lead the geographic expansion of payroll processing into other jurisdictions as the company rapidly expands its footprint.
• Manage the Time-Off Policies in the payroll system.
• Maintain policies and procedures including key internal control documentation.
• Manage the calculation of supplemental pays.
• Manage the time and attendance system in Workday.
• Create and run various reports.
• Manages the process for payroll manual check activities to report wages, taxes, benefits and gross-ups.
• Audit, input and verify 3rd Party Processing of statutory reporting and compliance filing to ensure accuracy, compliance and timeliness. This includes quarterly taxes, quarterly 3rd party sick pay and annual W2 reporting.
• Maintain the interface from the payroll system to the general ledger.
• Provide support for various external audits.
• Lead the payroll due diligence and integration for potential acquisitions.
• Critically review and analyze the current payroll, benefits and tax procedures in order to recommend and implement changes leading to best practices and to ensure controls are in place.
• Administrate an maintain the Workday Payroll system as related to payroll, garnishments, taxes and validation tables (Earning Codes, Deduction Codes, Memo Codes, Accumulators, etc.). Includes configuration planning for required upgrades and decision making, scoping and testing on implementation of new payroll systems.
• Ensure organization is kept informed and up to date on current processes, policies and procedures on Payroll related topics.

Minimum Qualifications:

Education

• Bachelor of Science degree in Accounting or a Business related field from an accredited institution of higher education or equivalent combination of education and progressive payroll experience.

Experience

• 7 - 10 plus years of progressive payroll experience (multi-jurisdictional environment preferred)
• 3-5 years Workday payroll processing

Knowledge, Skills, and Abilities

• Knowledge of Report writing is required.
• Strong knowledge of federal, state, and local payroll tax and compensation laws; ability to leverage knowledge to identify payroll issues, discrepancies and opportunities, as well as, effectively resolve identified issues.
• Knowledge of Supplemental Wage Payments and IRS Taxation Guidelines.
• Workday Payroll experience is strongly preferred; proficient knowledge of Workday payroll to include payroll reporting.
• Knowledge of 401(k) Plans, HIPPA, Benefit Plans, COBRA and Wellness Programs.
• Basic knowledge of the payroll accounting principles and practices.
• Proficiency in MS Office Strong analytical and problem solving skills required.
• Excellent verbal and written skills required.
• Organized and detail oriented with an ability to work independently.
• Strong interpersonal, decision making and problem resolution skills.
• Excellent time management and multi-tasking abilities.
• Must maintain the highest regard for confidentiality with extreme discretion and integrity.

Physical Demands and Work Environment:

(The physical demands and work environment characteristics described herein are representative of those that must be met by an employee to successfully perform essential functions of this position and/or may be encountered while performing essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

While performing the essential duties of this position, an employee would frequently be required to stand, walk, and sit. An employee must frequently lift and/or move up to 10 pounds and may occasionally lift and/or move up to 25 pounds to perform essential position functions.

Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.