4-7 years of administrative experience in a fast-paced environment.
Proven track record of managing internal meetings and scheduling conflicts.
Experience in overseeing travel arrangements, including flights and lodging.
Proficient in Google Suite for effective communication and calendaring.
Exceptional organizational skills with a strong attention to detail.
Strong communication and interpersonal skills.
Responsibilities
Efficiently manage and organize calendars for multiple leaders.
Coordinate internal meetings, resolving scheduling conflicts as needed.
Plan and organize comprehensive travel itineraries for leaders.
Process and manage expense reports in a timely manner.
Assist in planning and executing team offsites and strategic events.
Facilitate effective communication and collaboration within the executive operations team.
Benefits
Hybrid work model with 3 days in office per week.
Relocation assistance for new employees.
Full Job Description
About the Role
This posting is part of a shared hiring process for Member of Executive Operations opportunities at OpenAI. Rather than hiring for a specific team, we consider candidates across multiple opportunities and identify the best fit based on your experience, interests, and business needs as you progress through the interview process.
These opportunities are based in San Francisco, CA. We use a hybrid work model of 3-4 days in the office per week (depending on the role) and offer relocation assistance to new employees.
In this role, you will
Manage complex calendars, balancing competing priorities while ensuring leaders' time is aligned with business needs.
Coordinate internal and external meetings, resolve scheduling conflicts, and facilitate effective communication across stakeholders.
Plan and manage domestic and international travel, ensuring seamless logistics and execution.
Support team operations, including All Hands meetings, offsites, happy hours, and other team events.
Process and manage expense reports in accordance with company policies.
Build strong working relationships across teams and develop trusted partnerships with the leaders you support.
Help improve operating rhythms, identify opportunities to streamline processes, and contribute to operational excellence.
Collaborate closely with other members of Executive Operations to support high-impact initiatives and cross-functional work.
Exercise sound judgment, professionalism, and discretion when handling confidential information.
You might thrive in this role if you have
4 to 18 years of executive support, executive operations, or similar experience.
Experience supporting one or more senior leaders in a fast-paced, high-growth environment.
Demonstrated experience managing complex calendars, scheduling across multiple stakeholders, and resolving competing priorities.
Experience coordinating complex travel, meetings, and other operational needs with strong attention to detail.
Excellent written and verbal communication skills with the ability to tailor communication to different audiences.
A collaborative mindset and enjoy partnering across teams to solve problems and move work forward.
Strong organizational skills and the ability to operate independently in an environment with changing priorities.
Fluency with Google Workspace, Slack, and modern productivity tools, with curiosity to learn new technologies.
Interest in AI and the technology OpenAI is building.
Comfort working in a fast-moving and often ambiguous environment.
About OpenAI
OpenAI is an artificial intelligence research laboratory consisting of the for-profit corporation OpenAI LP and its parent company, the non-profit OpenAI Inc. The company was founded in 2015 by a group of technology leaders, including Elon Musk, Sam Altman, Greg Brockman, Ilya Sutskever, and John Schulman. OpenAI's mission is to develop and promote friendly AI for the betterment of humanity. The company has developed a number of cutting-edge AI technologies, including GPT-3, a language processing system that can generate human-like text. OpenAI has received funding from a number of high-profile investors, including LinkedIn co-founder Reid Hoffman and venture capitalist Peter Thiel.
