Job Title: Congress & Meeting Management Operations Lead
Location: Ridgefield, CT
Type: 12 month contract
Compensation: $55-58/hour, depending on qualifications
Work Model: Hybrid - onsite and remote
Hours: 40.0 hours per week
OverviewSupport congresses, healthcare professional meetings, and internal events through operational management, budget tracking, vendor coordination, reporting, and compliance-driven processes. This role oversees meeting workflows, systems, and documentation to enable efficient and compliant event execution.
Responsibilities - Manage meeting operations including intake, registration, attendee records, approvals, calendars, timelines, event materials, meeting-card administration, vendor coordination, and closeout activities.
- Track budgets, purchase orders, invoices, payments, accruals, forecasts, and related procurement and finance processes for meeting and congress programs.
- Support meeting-related workflows associated with Speaker Bureau, HCP engagement, advisory boards, and contracting activities.
- Develop and maintain dashboards, reports, and operational metrics utilizing meeting, registration, budget, vendor, and platform data.
- Drive process improvements, support compliance requirements, and coordinate activities across internal stakeholders, vendors, technology teams, procurement, and finance functions.
Requirements - Bachelor's degree with approximately 3+ years of relevant experience, or Master's degree with approximately 2+ years of relevant experience.
- Experience in meeting operations, congress management, event operations, project coordination, procurement, vendor management, budget tracking, or compliance-focused operational support.
- Experience supporting high-volume meetings or event programs involving multiple stakeholders, vendors, timelines, budgets, and business processes.
- Experience with meeting and engagement platforms such as Cvent, SpotMe, Veeva Vault, Power BI, Power Apps, Lectrona, Scope Manager, Invoice Track, We Buy, BICC, CAR Forms, or similar systems preferred.
- Experience in pharmaceutical, healthcare, life sciences, congress management, or other regulated industry environments preferred.
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Ref: #558-Scientific
