DescriptionAspire Public Schools NorCal - Manager, Revenue & Accounts Receivable
Job Description
About the role
The Revenue / Accounts Receivable (AR) Manager plays an integral role in the accounting period close process. The role manages the estimation of revenue, administrative expenses, and intercompany fees while overseeing cash receipts and conducting internal audits of school records.
The Revenue / AR Manager combines strong analytical skills with thorough knowledge of accounting principles to analyze financial reports and reconciliations, supports analysis of existing processes and procedures, and provides leadership to accounting staff.
Key Responsibilities
- Lead, develop, train, and support the AR team (1-2 direct reports) and hold direct reports accountable to team goals and work plans.
- Manage and oversee all cash receipts and AR processes, including deposits, resolving deposit discrepancies, revenue cost allocations, and approving and posting journal entries.
- Develop revenue estimates using federal, state, and local guidance, and collaborate with the Finance team to ensure accruals are accurate.
- Implement and carry out accounting procedures according to GAAP and applicable laws, regulatory requirements, and best practices.
- Manage the preparation, review, posting, and monthly reconciliation of entries for revenue, intercompany contributions and expenses, administrative fees, and deferred revenue.
- Prepare and post monthly payroll entries and related intercompany entries; support the overall close by posting journal entries, reconciling accounts, and reviewing discrepancies.
- Maintain the AR reconciliation schedule and use it to respond to audit requests and management inquiries and to manage cash receipts.
- Facilitate external audits (annual, interim, and year-end) by fulfilling schedule requirements and delegating to staff as appropriate.
- Collaborate with the financial analysts and Controller to identify schools in need of cash and schools able to lend, set up intra-organizational agreements, and complete related entries, including interest.
- Own cash management, including cash investment compliance and monthly school-by-school cash reviews.
- Develop and document policies and procedures to maintain internal controls, and recommend modifications to accounting systems and procedures to streamline operations.
- Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, and values, including antiracism, and uphold confidentiality standards and the code of ethical behavior.
- Perform other related duties as required and assigned.
- Support the new Service Level Agreement (SLA) under which Aspire NorCal will provide finance, accounting, and payroll services to Aspire LA.
Qualifications
Education
- Undergraduate degree in Accounting or Business Administration with an emphasis in accounting required.
Experience
- A minimum of 6 years of accounting experience as a Staff or Senior Accountant; 1+ year of management experience preferred.
- Proficiency with Microsoft Office, including Excel and pivot tables. Non-profit accounting preferred but not required.
Skills and competencies
- Excellent financial analytical skills and thorough knowledge of accounting; solid experience with financial statement reporting and working knowledge of current revenue recognition standards.
- Strong knowledge of GAAP and procedures used in a nonprofit environment preferred.
- Excellent written and verbal communication and interpersonal skills to develop staff.
- Strong problem-solving, analytical, and time management skills; exceptional organizational skills and attention to detail.
- Ability to research complex problems and provide cost-effective, time-efficient solutions.
- Ability to work independently and know when to escalate in a fast-paced, deadline-oriented environment; excellent judgment with confidential information.
- Flexibility to learn new technology and applications.
Compensation and benefitsThe salary range for this role is $96,024 to $123,267 annually in accordance with our salary schedule policy, commensurate with experience. This full-time, exempt position offers a comprehensive benefits package, including:
- Eligible for Aspire health benefits
- Retirement through CalSTRS or CalPERS, depending on the role's credential requirements, with a 403(b) option
- Paid time off and additional teammate benefits to be determined in accordance with updated employee value proposition to be shared prior to offer.
Aspire NorCal is conducting a comprehensive study of our employee value proposition, which could lead to material changes in July 2027.
Location and work arrangement- Work location and in-person expectations for this role are being finalized as part of our broader NorCal planning. We will share clarity with candidates in the coming weeks
Aspire NorCal expects to provide Finance, Accounting, Payroll, and Retirement services to Aspire LA under a multi-year service agreement, and part of this department's budget is expected to depend on that agreement. If the agreement is not finalized, is not renewed, or ends early, Aspire NorCal may reduce the department's size accordingly, and any position in the departments listed above may be impacted. Employment with Aspire is at-will
Application Deadline: November 20, 2026.
