Location: This position may be performed remotely but requires the flexibility and willingness to travel as needed.
The OpportunityPraxis is seeking a proactive, highly organized Manager of Commercial Meetings & Marketing Operations to support Marketing and the broader Commercial organization. This hands-on role coordinates departmental operations, employee and partner onboarding, and internal meetings and events. You'll partner with IT, Finance, the People Team, Procurement, and external agencies to keep priorities moving and deliver on commitments.
You bring ownership, sound judgment, and strong project management skills to independently manage competing priorities and follow through. Resourceful, adaptable, and service-minded, you anticipate needs, build practical processes, and use AI-enabled tools to improve how teams work. You're equally comfortable improving workflows and jumping in to handle the details.
Primary Responsibilities- Assist HCP Leads with Speaker Bureau scheduling, communications, contracting, payment documentation, travel, vendors, and reconciliation, following established compliance processes and approvals. Back up RAPID (Veeva) program setup, contracting, engagement, and maintenance.
- Own the marketing materials publishing portal and inventory of promotional materials, giveaways, and exhibit assets. Coordinate replenishment, shipping, returns, and event reconciliation; maintain budget and compliance records and secure required rush-shipping approvals.
- Coordinate congress agencies and vendors, including scopes, timelines, quality, and deliverables. Track purchasing, invoices, forecasts, and reconciliations with Finance and Procurement; escalate material budget and contract decisions for approval.
- Coordinate cross-functional projects, track milestones and commitments, and address operational gaps. Maintain SOPs, templates, trackers, and shared resources; use AI-enabled tools to improve workflows within company privacy, security, and review requirements.
- Coordinate employee and partner onboarding, including introductions, training, access, and guides. Partner with IT and system owners on ongoing equipment, license, and platform needs, tracking issues through resolution while IT retains technical and security ownership.
- Coordinate departmental calendars and Commercial meetings and events, including invitations, agendas, registration, attendee communications, travel, venues, vendors, budgets, materials, onsite logistics, and action-item follow-up. Support larger events and congresses, including individual meeting scheduling.
- Independently manage assigned work, adapt to shifting priorities, and provide hands-on support for urgent requests, presentations, communications, and daily coordination.
Qualifications and Key Success Factors- 6+ years of progressively responsible experience in marketing operations, commercial operations, corporate meetings/events, or cross-functional project management; biotechnology or pharmaceutical experience preferred.
- Strong project management skills, with independent judgment and reliable follow-through across stakeholders, timelines, dependencies, and competing priorities.
- Experience owning event planning and execution, agency/vendor coordination, budgets, procurement workflows, and stakeholder communications.
- Demonstrated ability to build processes and SOPs, improve onboarding, organize shared resources, and coordinate technology and equipment needs.
- Working knowledge of regulated healthcare or pharmaceutical environments; HCP Speaker Bureau logistics and compliance experience preferred.
- Strong communication, organization, and problem-solving skills; able to influence without direct authority, improve processes, and handle details personally.
- Advanced proficiency in Outlook, PowerPoint, Excel, Teams, and SharePoint, plus deep hands-on experience applying AI tools to streamline workflows, automate appropriate tasks, and improve knowledge management and productivity within company policies and compliance requirements.
- Proactive, resourceful, adaptable, and service-minded, with a willingness to support daily coordination and adjust travel and working hours around major meetings or events.
- The physical and mental requirements of our roles include but are not limited to regular use of a computer, devices or other office equipment, clear communication, and occasional movement. You'll need comfort with screen work, basic hand coordination, and focus. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
Compensation & BenefitsAt Praxis, we believe that taking care of our people (and their people) is important, so we provide a world class benefits package to help you thrive. This includes 99% of the premium paid for medical, dental and vision plans. We also provide company-paid life insurance, AD&D, disability benefits, and voluntary plans to personalize your coverage. Thinking about the future? We match dollar-for-dollar up to 6% on eligible 401(k) contributions and sweeten the deal with long-term stock incentives and ESPP. We provide a discretionary quarterly bonus, an extremely flexible wellness benefit, generous PTO, paid holidays and company-wide shutdowns. Not to mention, you'll also be joining a phenomenal crew of colleagues who are smart, engaged and inspiring. We aim high, collaborate hard, and produce results. Let's achieve the impossible together!
To round out our world-class total rewards package, we provide annualized base salary in the range listed below. This range reflects the base salary the Company reasonably expects to pay for the position at the time of posting. Placement within the range will be based on job-related factors, including experience, qualifications, scope of responsibilities, and demonstrated track record of delivering results in similar roles.
Annualized Base Salary
$95,000-$118,000 USD
Compensation & BenefitsAt Praxis, we believe that taking care of our people (and their people) is important, so we provide a world class benefits package to help you thrive. This includes 99% of the premium paid for medical, dental and vision plans. We also provide company-paid life insurance, AD&D, disability benefits, and voluntary plans to personalize your coverage. Thinking about the future? We match dollar-for-dollar up to 6% on eligible 401(k) contributions and sweeten the deal with long-term stock incentives and ESPP. We provide a discretionary quarterly bonus, an extremely flexible wellness benefit, generous PTO, paid holidays and company-wide shutdowns. Not to mention, you'll also be joining a phenomenal crew of colleagues who are smart, engaged and inspiring. We aim high, collaborate hard, and produce results. Let's achieve the impossible together!
