Position Summary:HunaTek is seeking a Management Analyst to provide support to the Office of Assistance Coordination (WHA/AC) on our contract with the U.S. Department of State. This role requires advanced program planning, execution, monitoring, and coordination skills to support foreign assistance initiatives in the Western Hemisphere.
Key ResponsibilitiesProgram Planning, Execution, and Monitoring
- Apprise WH/AC Deputy Director and Director of issues as appropriate; support identification and resolution of programming issues, preferably before implementation.
- Maintain superior working knowledge of federal and State Department-specific grant and interagency agreement regulations, policies, procedures, and roles and responsibilities.
- Provide expert administrative and management support in program analysis, planning, policy development, operational implementation, and program operations.
- Prepare written and oral briefings for senior officials on meeting outcomes and status of WHA-managed programs.
- Assist with grant coordination within WHA/AC ensuring alignment with foreign policy objectives.
- Support compliance and oversight planning, grant closeouts, SOP updates, and job aid production.
- Assist with reporting on annual Performance Plans and Reports.
- Use Department web-based systems to generate new assistance awards (grants, cooperative agreements) for WHA regional and bilateral initiatives.
- Provide grants-related support to WHA/AC Grants Officer Representatives (GOR) for multiple foreign assistance-funded awards.
- Offer expert technical assistance in program planning and design prior to award; review implementer progress and financial reports and recommend corrective actions.
- Draft solicitations, evaluate proposals and concept notes, and collaborate with Grants Officers to ensure reporting requirements are met.
- Work with Grants Officers at WHA embassies to manage small grants programs, including drafting solicitations and moderating panels.
- Analyze WHA-specific program and budget proposals and present to State Department grant panels as an expert advisor.
- Collaborate with State Department offices to develop needs assessments ensuring program content supports policy and resource decisions.
- Collect and disseminate program data from partners, Posts, governments, and interagency members; incorporate non-governmental input on program effectiveness.
- Monitor implementing partners' content compliance with U.S. government standards and report on indicators of success.
Bureau Representation and Training- Represent and communicate WHA's program objectives and policies to other State Department and U.S. government offices.
- Liaise with WHA offices, Department bureaus, interagency offices, and WHA posts on administration, financial planning, and acquisition of program funding.
- Respond to external requests for information regarding grant programs and assistance objectives in coordination with the Deputy Director.
- Provide information to NGOs and implementing organizations on Department grants processes.
- Coordinate and communicate with embassy personnel, USG officials, private sector, universities, and civil society to meet collaboration goals.
- Represent the Department at inter- and intra-agency meetings; provide briefings to senior officials on program status and outcomes.
- Conduct Departmental, interagency, and Congressional briefings on grant programs, coordinating content with WHA/AC leadership and relevant bureaus.
- Design, coordinate, and implement WHA-specific training on program design, solicitation, and performance management for Foreign Service Officers (FSO), Civil Service Officers (CS), and Locally Employed Staff (LES).
- Oversee logistical requirements and training needs for annual WHA grants training.
- Work directly with LES and FSO grants managers at WHA posts on training and problem resolution.
- Develop and maintain outreach materials for training and Bureau representation domestically and overseas.
- Prepare justification and recommendation memoranda; provide follow-up problem-solving and technical consultations to grantees and stakeholders.
- Communicate regularly with WHA/AC staff, Department bureaus, and senior WHA personnel on foreign assistance issues and initiatives.
- Conduct site visits, performance audits, and financial reviews of assistance programs independently.
Foreign Assistance Performance Monitoring- Track program implementation effectiveness alongside the WHA/AC Performance Management Officer.
- Compile and analyze complex interagency and third-party data assessing U.S. assistance implementers' performance.
- Support program evaluations to verify achievement of requirements; collaborate on evaluation design, management, analysis, and reporting.
- Use technological platforms to design and maintain performance metrics related to WHA-administered assistance.
- Coordinate with WHA offices and embassies on assistance awards; contribute data and expertise to annual Performance Plans and Reports.
- Assess and report on accomplishments of program goals, priorities, and outcomes by collecting and disseminating programmatic information.
- Track grantee compliance with reporting and financial obligations; perform due diligence including site visits and regular check-ins.
Policy Coordination- Conduct analyses and coordinate policy issues related to U.S. assistance programs in the Western Hemisphere.
- Liaise between WHA offices and WHA/AC, conveying policy coordination issues to stakeholders.
- Provide regular verbal and written updates on WHA-administered awards for policy officers, including drafting policy-focused talking points.
Foreign Assistance Budget Planning, Tracking, and Coordination- Ensure effective execution of budget and program requirements; establish systematic methods for program execution and evaluation.
- Make recommendations on budget planning figures to meet programmatic goals.
- Develop program budgets and track foreign assistance funding expenditures.
- Recommend allocations of foreign assistance budgets to WHA leadership.
- Provide feedback to Department bureaus on foreign assistance availability and limitations due to earmarks, certifications, and funding mechanisms.
Congressional Notifications (CNs) and Pre-Obligation Requirements- Provide input and review of Congressional Notifications generated by or sent to WHA.
- Support Congressionally-required spend plans, Notifications, and pre-obligation reports to meet legal standards related to grants and assistance.
- Prepare and execute Congressional materials and reports related to foreign assistance program planning and execution.
Required Qualifications- Education: Bachelor's Degree plus additional training/certifications and/or five years experience in international politics/foreign policy, research & evaluation, social science, or related fields; OR Master's Degree in these fields.
- Additional professional training in program management, executive writing, and federal budget/programming guidelines is a plus.
- Demonstrated professional-level proficiency in Spanish and/or Portuguese.
- Effective oral and written communication skills in English to formulate presentations, provide recommendations, write briefing papers and reports, conduct detailed analyses, negotiate agreements, and articulate Bureau/Department policy.
- At least 3 years' experience in WHA-managed foreign assistance project administration and/or oversight.
- Education and/or equivalent experience in Latin America issues.
- Experience assisting in planning conferences, events, grants management trainings, or presentations for senior officials.
- Demonstrated experience with budget planning, execution, and collating quantitative and qualitative data.
- Experience in public outreach campaigns and training diverse audiences.
- Knowledge of State Department and federal grants management.
- Experience working on teams responsible for strategic planning, budget formulation and execution, grants management, and performance measurement.
- Experience teaching, coaching, and mentoring professionals on program management, evaluations, monitoring, and foreign assistance.
- Ability to solve complex policy and programmatic problems through coordination.
- Proficiency in qualitative and quantitative research methods.
- Ability to manage multiple tasks, coordinate with multiple U.S. embassies and bureaus, act decisively, and work well in a fast-paced, multicultural team environment.
- Understanding of Congressional appropriations, budget allocation, and Notification procedures.
- Strong organizational, communication, interpersonal, and computer skills.
- Ability to work independently, assess priorities, and manage daily coordination with minimal supervision.
This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.
Pay Range: $110,000 - $135,000 per year
