Maintenance Planner

Basic Function

HF Sinclair is seeking a Maintenance Scheduler to support routine, reactive, and preventive maintenance activities at the Anacortes Puget Sound Refinery. The Maintenance Scheduler is responsible for developing and maintaining integrated, resource-loaded maintenance schedules that align operational priorities, workforce availability, and equipment access requirements. This role works closely with Operations, Maintenance, Planning, Reliability, and Inspection teams to ensure maintenance work is safely planned, properly coordinated, and execution ready.

The successful candidate will facilitate the refinery scheduling process, optimize workforce utilization, improve schedule compliance, and support refinery reliability and asset integrity objectives.

Job Duties

(Functions considered essential as defined by ADA)

• Scheduling and Coordination
  
  • Develop, maintain, and publish weekly maintenance schedules that fully utilize available maintenance resources while balancing operational priorities and craft capacity.
  • Coordinate daily and weekly scheduling activities with Operations, Maintenance, Planning, and Reliability teams.
  • Ensure maintenance work is scheduled according to established priorities, resource availability, equipment readiness, and operational constraints.
  • Facilitate scheduling meetings and drive alignment on work priorities, schedule changes, and execution risks.
  • Maintain schedule accuracy and communicate schedule updates to affected stakeholders.
  
  Work Management and Execution Support
  
  • Verify scheduled work packages meet readiness requirements prior to inclusion in the schedule.
  • Monitor execution progress and update schedules as necessary to accommodate emergent work and changing refinery priorities.
  • Track schedule compliance, work order completion, and maintenance backlog performance.
  • Provide visibility to upcoming work through short-term and long-term schedule outlooks.
  • Identify schedule risks and constraints and work proactively with stakeholders to mitigate impacts.
  
  Preventive Maintenance and Reliability Support
  
  • Ensure mandatory and regulatory preventive maintenance activities are properly scheduled and completed within required intervals.
  • Validate preventive maintenance schedules and plans reflect updates from Reliability Centered Maintenance (RCM), Equipment Integrity (EI), Inspection Program Framework (IPF), and other site reliability programs.
  • Report, document, and coordinate approval of preventive maintenance deferrals in accordance with site procedures.
  • Participate in reliability reviews, bad actor investigations, and maintenance strategy improvement efforts.
  • Support continuous improvement of preventive maintenance programs, work management processes, and scheduling effectiveness.
  
  Continuous Improvement
  
  • Identify opportunities to improve maintenance execution efficiency, workforce productivity, and schedule adherence.
  • Analyze maintenance and scheduling performance metrics and recommend process improvements.
  • Support refinery initiatives focused on operational excellence, reliability, and asset performance.
  • Promote scheduling best practices and work management discipline throughout the organization.

Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion.

Experience

Minimum of five (5) years of maintenance, planning, scheduling, reliability, operations, or related refinery experience.

Education Level

A minimum of a High School Diploma or GED equivalent is required.

Required Skills

Proficiency in SAP required.

Proficiency in the use of Prometheus or a similar maintenance scheduling tool preferred.

Candidates should have strong communication skills, ability to facilitate large meetings, and have a continuous improvement mindset.

PREFERRED: Knowledge of refinery operations and maintenance.

Supervisory/Managerial Responsibility

Depending on location, may provide occasional relief supervisor responsibilities of hourly maintenance employees for various foremen, or direct supervision of five salaried employees and leadership and indirect supervision to other salaried employees of the maintenance department and hourly employees as needed.

Work Conditions

Office and field based with up to 5% travel by land and air required. Petroleum refinery, warehouse/plant environment, out-of-doors environment, and driver based environment, including but not limited to chemicals, pressure vessels, tanks, rotating equipment and working in confined spaces. Subject to varying road and weather conditions. Periodic overtime required. Required to respond to plant related emergencies and be available after hours during critical business situations depending on location.

Benefits

HF Sinclair offers a comprehensive benefits package designed to support the well-being of our employees and their families. Our benefits include, but are not limited to, the following:

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Paid Time-Off
• 401(k) Retirement Plan with match
• Educational Reimbursement
• Parental Bonding Time
• Employee Discounts

We are committed to fostering a supportive and inclusive work environment, ensuring our employees have the resources needed to thrive professionally and personally. Benefit eligibility is governed by official plan documents, for more details visit Total Rewards.

Physical Requirements

Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise finger and hand movements, reaching or grasping, lifting and/or carrying up to 30lbs, pushing and/or pulling up to 50lbs, climbing up to 200ft, and ability to operate and drive all assigned company vehicles at company standard insurance rates, perceiving color differences, ability to wear personal protective equipment (beards not permitted), and strenuous physical activity.

Salary Range: The salary range includes the minimum, midpoint, and maximum base salary values. A candidate's offer can vary depending on differentiating factors, including but not limited to education, training, or experience.

This position has a salary minimum of $94,800.00 and maximum of $165,000.00.