Summary of Position (hybrid):To provide daily workflow coordination to legal assistants, paralegals and attorneys, as well as guide the firm's training program for litigation support staff.
Responsibilities:- Supervises legal assistants and paralegals supporting the Litigation Practice Group, providing day-to-day leadership, direction, coaching, and support to promote high performance, accountability, engagement, and professional growth.
- Oversees litigation support operations and coordinates staffing, attorney assignments, workflows, and workload distribution to ensure appropriate coverage, efficient use of resources, and consistent delivery of high-quality client service.
- Partners with the Practice Group Leaders and Human Resources to assess and forecast staffing needs for new and active matters, address capacity concerns, and develop appropriate staffing and support solutions.
- Establishes and monitors standards for quality, accuracy, timeliness, responsiveness, and client service, and serves as an escalation point for complex workflow, staffing, and litigation support issues.
- Oversees support-team compliance with litigation procedures, court rules, filing requirements, docketing processes, and case deadlines, coordinating with attorneys and other firm resources as appropriate.
- Collaborates with Training and Technology Adoption Manager and leads onboarding, training, professional development, and cross-training initiatives for legal assistants and paralegals; identifies skill gaps and develops programs and resources to strengthen team capabilities and ensure consistency in practices and procedures.
- Manages employee performance and development, including setting expectations and goals, providing ongoing feedback and coaching, completing performance evaluations, developing improvement and development plans, and addressing performance concerns in partnership with Human Resources.
- Partners with Human Resources on recruitment, selection, onboarding, retention, career development, succession planning, employee relations, and other people-management matters affecting legal assistants and paralegals.
- Monitors team capacity, productivity, utilization, and billable and non-billable hours; analyzes trends and implements workflow, staffing, technology, and process improvements to enhance efficiency, service delivery, and operational effectiveness.
- Promotes effective use of firm-approved technology, systems, and resources and identifies opportunities to improve litigation support processes through technology, automation, standardization, and other operational improvements.
- Manages relationships with outside vendors and service providers, including court reporters, trial consultants, and contractors, and oversees the quality and delivery of contracted services.
- Performs administrative management responsibilities, including reviewing and approving timecards, time off requests, vendor invoices, and related items in accordance with firm policies and procedures.
- Maintains a strong understanding of the firm's litigation practice, business and strategic objectives, client service expectations, and operational priorities and aligns legal assistant and paralegal support accordingly.
- Demonstrates sound judgment, discretion, professionalism, collaboration, and respect in interactions with attorneys, staff, clients, vendors, and other stakeholders, and maintains confidentiality of sensitive personnel and client information.
- Performs other duties and projects as assigned.
Knowledge, Skills and Abilities Required:- 10+ years of litigation support experience in a law firm or comparable legal environment, with substantial experience supporting attorneys through all phases of litigation.
- 5+ years of experience supporting intellectual property litigation, with familiarity with the practices, procedures, and demands unique to IP matters.
- Progressive experience in legal support roles, with a strong understanding of both legal assistant and paralegal functions.
- Proven ability to lead teams, manage complex workflows, and drive operational excellence.
- Advanced knowledge of litigation procedures, discovery rules, trial preparation, and court filing systems.
- Advanced experience with Microsoft Office, case management, and document management systems.
- Experience managing trial logistics.
- Experience in leading large-scale legal projects and teams from conception to completion, including defining scope, setting timelines, and managing budgets.
- Ability to align paralegal and legal assistant functions with the firm's business objectives, using a strong understanding of profitability and client relations.
- Excellent communication, oral, written, and interpersonal skills; ability to influence persuasively and effectively with a collaborative orientation.
- Strong organization and project management skills, demonstrating a process improvement focus.
Working Conditions:Normal office environment with little exposure to excessive noise, dust, temperature extremes, and similar conditions. This position operates in a hybrid work environment, with both in-office and remote work based on the Firm's hybrid work expectations. The role requires the ability to remain in a stationary position for the majority of the workday and routinely use a computer and other standard office equipment. Occasional travel is required, approximately 10% of the time.
We are equally committed to providing competitive, affordable health and wellness benefits to help take care of yourself and your family, including: a competitive salary, a comprehensive benefits package that includes employee medical, dental, vision, life, AD&D insurance, short- and long-term disability, 401(k) match, and ten firm holidays.
