Baker & McKenzie

Legal Secretary Litigation

Baker & McKenzie • $96K — $103K *
Los Angeles, CA 90011In-Person
Legal & Accounting
8 - 10 years of experience
Today
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Job Overview by Ladders

Qualifications

  • High School Diploma required; Secretarial or Administrative degree preferred.
  • 8-10 years of legal secretarial experience, ideally in litigation support.
  • Exposure to both litigation and administrative functions in a dynamic setting.
  • Familiarity with trial preparation and court filing procedures.
  • Intermediate to advanced proficiency in Microsoft Office Suite and legal support software.

Responsibilities

  • Manage attorneys' calendars and complex scheduling needs.
  • Ensure timely follow-up on meeting action items and deliverables.
  • Schedule and organize multifaceted activities, including travel plans.
  • Process vendor invoices and manage administrative documentation.
  • Prepare a variety of business documents, including expenses, reports, and correspondence.
  • Create and maintain case-related records and documentation.
  • Support trial preparation through the organization of exhibits and legal filings.

Benefits

  • Medical, dental, and vision insurance.
  • 401(k) plan available based on hours worked.
  • Bonus eligibility associated with the role.
  • Hybrid work environment offering flexibility.
Full Job Description
Job Information

Posting Date

26-Aug-2026

Requisition ID

3387

States/Provinces/Cities

Los Angeles

Location Type

Hybrid

Business Unit

Business Professionals

Function

Operations

Full Time or Part Time

Full Time

Description & Requirements

Role Purpose

Provide high-level secretarial, administrative, and litigation support to attorneys while ensuring efficient management of legal matters, administrative processes, and client service activities. The role requires a proactive professional who can independently manage competing priorities, maintain accuracy under pressure, and provide exceptional support in a fast-paced legal environment.

Main Responsibilities

Attorney and Administrative Support
  • Manage attorneys' calendars, including complex scheduling and coordination of meetings.
  • Follow up on meeting action items and ensure timely completion of deliverables.
  • Schedule and organize complex activities such as meetings, seminars, and domestic and international travel arrangements.
  • Process and manage vendor invoices and related administrative documentation.
  • Prepare expense reports, check requests, billing support, time entries in Intapp Time, mail distribution, and other administrative tasks.
  • Organize and prioritize high volumes of emails, phone calls, and requests for information.
  • Respond to regularly occurring requests for information with professionalism and discretion.
  • Prepare, edit, proofread, and format correspondence, memos, presentations, reports, charts, and other business documents.
  • Update and proof visual presentations and other client-facing materials.


Litigation Support
  • Prepare attorneys' correspondence and legal documents with minimal direction.
  • Format, revise, and proofread pleadings, briefs, motions, discovery requests, and other legal documents.
  • Generate Tables of Contents (TOC) and Tables of Authorities (TOA) for briefs and court filings.
  • Assist with manual and electronic court filings.
  • Coordinate and serve discovery documents.
  • Maintain familiarity with California Rules of Court, Federal Rules of Civil Procedure, and applicable court procedures.
  • Support attorneys with trial preparation, including organization of exhibits, filings, and case materials.
  • Maintain accurate case-related records and documentation.


Teamwork and Collaboration
  • Work effectively with attorneys, clients, court personnel, and colleagues at all levels of the Firm.
  • Volunteer to assist others within the practice group and office as needed.
  • Foster a collaborative and positive team environment.
  • Share knowledge, information, and expertise with colleagues.
  • Demonstrate strong problem-solving skills and exercise sound judgment in handling administrative and legal support matters.

Technical Skills, Qualifications and Experience

Education and Experience
  • High School Diploma or equivalent required; Secretarial or Administrative degree preferred.
  • Minimum of 8-10 years of legal secretarial experience, preferably supporting litigation attorneys within a law firm or professional services environment.
  • Experience supporting both litigation and administrative functions in a fast-paced environment.
  • Experience with trial preparation and court filing procedures.


Technical Skills
  • Intermediate to advanced proficiency in Microsoft Word, Excel, and PowerPoint.
  • Intermediate knowledge of Firm technologies and legal support platforms, including:
    • iManage
    • Intapp Time
    • Intapp Open
    • Chrome River
    • Other document management and workflow systems
  • Strong technical aptitude with the ability to learn new systems quickly.


Professional Competencies
  • Excellent English verbal and written communication skills.
  • Strong proofreading, grammar, spelling, and document formatting skills.
  • Exceptional attention to detail and accuracy.
  • Strong organizational, planning, and time-management skills.
  • Ability to prioritize multiple assignments and meet intense deadlines.
  • Ability to work independently with minimal supervision.
  • Strong analytical, problem-solving, and decision-making skills.
  • Professional demeanor and ability to interact effectively with individuals at all levels.
  • Demonstrated commitment to teamwork, collaboration, and client service.
  • Understanding of Firm structure, resources, and administrative processes.
  • Commitment to continuous improvement and identifying process efficiencies.


Key Attributes
  • Team player with a proactive, service-oriented mindset.
  • Highly organized and detail-oriented.
  • Able to perform effectively under pressure and in deadline-driven environments.
  • Dependable, adaptable, and resourceful.
  • Consistently demonstrates professionalism, discretion, and sound judgment.


Additional Information

Pay Transparency
  • This position is bonus eligible and includes benefits such as medical, dental, vision, and 401(k) based on number of hours worked.
  • The US base compensation for this position is expected to be $96,000 to $103,000 (annually) if located in an office in the state of California. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

About Baker & McKenzie

Baker McKenzie is a multinational law firm founded in 1949. It is the largest international law firm in the world, with over 6,000 lawyers in 77 offices across 47 countries. The firm provides legal services in various areas, including corporate law, finance, intellectual property, litigation, and tax. Baker McKenzie has been recognized as one of the most innovative law firms in the world, and has received numerous awards for its work in various areas of law.
Learn more about Baker & McKenzie
Size
13,000 employees
Industry
Legal & Accounting
Founded
1949
* Ladders Estimates

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