Job Type
Full-time
Description
LEGAL SECRETARY (CORPORATE/HEALTHCARE) - SACRAMENTOTHE OPPORTUNITY Weintraub Tobin is seeking an experienced transactional Legal Secretary to join the Corporate/Healthcare Practice Group in our Sacramento office. This high-trust role calls for someone organized, detail-oriented, and tech-savvy, with a willingness to embrace emerging technologies, including AI. You'll be a valued partner to a collaborative team of attorneys, playing a key role in delivering exceptional client service.
A hybrid arrangement may be available after 90 days, with four (4) days in the office and one (1) day remote. RESPONSIBILITIES - Provide high-level secretarial support to a team of corporate and healthcare attorneys, including managing calendars, meetings, travel, and correspondence
- Monitor deadlines, prioritize assignments, and anticipate attorney needs
- Communicate professionally with clients and other contacts, follow up on delegated items, and flag matters requiring attorney attention
- Prepare formation documents, consents, minutes, and Statements of Information, and maintain minute books and entity records
- Assist with corporate transactions and due diligence, including tracking requests, maintaining checklists, and coordinating closing documents
- Prepare, format, proofread, and edit correspondence and legal documents with exceptional accuracy
- Enter attorney time, review pre-bills, and prepare expense reports
- Complete and submit conflict check forms and new matter requests
- Maintain client matter files and documents within iManage
- Manage phones, email, mail, deliveries, copying, and scanning as needed
- Collaborate with attorneys, paralegals, and staff to meet deadlines and provide cross-coverage
Requirements
QUALIFICATIONS - 5+ years of legal secretarial experience supporting corporate or healthcare attorneys
- Prior experience supporting senior attorneys and partners is required
- Familiarity with corporate governance, transactions, and due diligence
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
- Experience with document management, time entry, and billing systems
- Strong drafting, proofreading, and formatting skills with attention to detail
- Strong written and verbal communication skills
- Ability to manage multiple priorities, stay organized, and work effectively under deadlines
- Self-motivated with ability to work independently and collaboratively as part of a team
COMPENSATION & BENEFITS Salary range: $82,000-$90,000 (based upon years of experience)
Weintraub Tobin offers a robust benefits package for our staff, including generous paid time off, paid sick leave, paid holidays, a 401(k) matching program, profit sharing, affordable health and life insurance with dental and vision coverage, Health Savings and Flexible Spending Accounts, a wellness reimbursement program, cell phone and transit reimbursement, an Employee Assistance Program, and an employee referral program.
