Legal Secretary

The Legal Secretary provides high-level administrative and secretarial support to attorneys, ensuring the efficient management of litigation matters from inception through resolution. This position is responsible for drafting, revising, and finalizing complex legal documents; preparing and executing e-filings in state and federal courts and with administrative agencies; maintaining case calendars and tracking critical deadlines; and organizing materials for hearings, trials, arbitrations, and mediations. The role demands exceptional attention to detail, advanced organizational skills, and the ability to manage multiple cases and priorities in a fast-paced law firm environment. The ideal candidate will possess strong knowledge of litigation procedures, court rules, e-filing requirements, and legal terminology, along with professionalism, discretion, and initiative to anticipate the needs of attorneys and clients. **Essential Duties and Responsibilities** - Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription - Handle e-filings and support all stages of the litigation process, from initiation through trial - Assemble documents and exhibits for court filings, recordings, hearings, arbitrations, mediations, depositions, and other proceedings - Proofread documents to ensure accuracy, correct grammar, and compliance with Firm formatting standards - Create and update Tables of Contents (TOC) and Tables of Authorities (TOA) - Schedule and coordinate appointments, meetings, and deadlines for attorneys - Maintain and monitor attorney calendars, ensuring all critical dates are recorded on the master calendar - Prepare and process new client/matter intakes per Firm procedures - Utilize computers, transcription equipment, and legal software to efficiently produce and manage documents - Arrange travel for attorneys, including hotel, airfare, and ground transportation - Sort, read, print, and distribute incoming mail and emails to appropriate recipients - Assist with the creation and assembly of marketing materials such as pitch folders, attorney biographies, and PowerPoint presentations - Provide backup and overflow coverage to other attorneys and staff as needed - Maintain confidentiality of all Firm, client, and personnel information - Additional duties may be assigned as required to meet business needs **Qualifications and Requirements** - High School Diploma or equivalent - Minimum of five years of litigation secretary experience - Strong writing, editing, and proofreading skills - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with document management systems such as iManage preferred; experience with Best Authority preferred - Strong organizational skills with the ability to prioritize workload for multiple attorneys - Excellent verbal, written, and telephone communication skills to interact professionally with clients, attorneys, vendors, and staff - Ability to operate standard office equipment, including computers, transcription devices, fax machines, and photocopiers with advanced functions - Consistently reliable in attendance and punctuality **Physical Requirements** - This position requires regular, on-site attendance and is designated as a fully in-office role. - Ability to lift and carry items up to 25 pounds, such as office supplies, files, mail bins, and packages. - Frequent walking, standing, and bending, particularly when assisting with onboarding logistics, or organizing materials. - Ability to remain seated for extended periods while performing computer-based and clerical tasks. - Regular use of a computer, including extended periods of typing and viewing a monitor. - Operation of standard office equipment, including copiers, scanners, printers, and multi-line phone systems. - Ability to work a standard 40-hour workweek, with additional overtime as needed. **Salary Range: $80,000 - $92,000 Annually**