Legal Office Administrator

Legal Office Administrator Salary : $67,483.85 - $118,096.49 Annually Location : 200 Baltimore Street, La Plata, MD 20646, MD Job Type: Full-time Job Number: Department: COUNTY ATTORNEY Opening Date: 10/20/2026 Closing Date: 11/3/2026 11:59 PM Eastern Max Number of Applicants: 74 Summary The hiring salary for this position is $67,483.85. Telework eligibility is determined by county policy and the approval of the hiring department. Please note that applications will be capped at 75 and this job positing may be removed without notice. Charles County Government is seeking a dynamic Legal Office Administrator to perform legal secretarial and office management work for the Office of the County Attorney. Administrator will serve as Executive Assistant to the County Attorney and Administrative Clerk to the Board of License Commissioners. Essential Job Functions - Performs duties as Administrative Legal Assistant to the County Attorney including but not limited to production and composition of a variety of typed or word processed legal documents such as briefs, pleadings, memoranda, writs and orders; takes and transcribes dictation into final form, composes correspondence and prepares documents for County Attorney signature; transcribes oral and/or machine dictation, proof-reads and edits typed materials for accuracy of grammar, spelling, punctuation and format; ensures adherence to established style guides and legal formats. - Performs duties as Administrative Clerk to the Board of License Commissioners (BOLC). Examines application for alcoholic beverage licenses for completeness and accuracy; schedules hearings before the BOLC; coordinates with applicants and local attorney's as to pending matters before the Board; maintains all files and reviews' of legal documentation; drafts correspondence and forms (i.e., legal notices, minutes, findings of fact, show cause orders, correspondence to license applicants and holders, etc.); maintains databases on all alcoholic license holders; coordinates with Assistant County Attorney and alcoholic enforcement officers on matters which may come before the BOLC. - Coordinates and maintains files relative to the Charles County Legislative Package, including scheduling and announcement of public hearings, compilation of legislative initiatives and creation and disbursement of final legislative package. - Coordinates with staff of State Senator and Delegates to rack and keep County Attorney apprised of the status of all bills introduced in the State legislature on behalf of Charles County. - Processes on behalf of the Office of the County Attorney and the Board of License Commissioners administrative actions such as budget, fiscal, payroll, personnel, purchasing actions, prepares and follows up on actions to ensure proper completion and takes necessary steps to resolve problems or expedite actions. - Communicates with courts, Charles County Legislative Delegation, department heads and staff, outside organizations and others to arrange schedules, meetings and relay or obtain information or pass on instructions; maintains liaison with and informs other parties of matters requiring their attention; speaks for supervisor on matters on which supervisor's views are known or otherwise authorized. - Coordinates all support functions of the Office of the County Attorney and leads staff in such work, including composing memoranda, letters, and meetings minutes for own signature on office matters. - Receives and assists visitors to the office; queries visitors and directs them to appropriate staff or offices; answers substantive questions regarding office/department operations for the purpose of facilitating the use of services. - Responds to invitations for businesses and social engagements for the County Attorney and schedules appointments as well as individual appointments. - Provides work and/or functional supervision of clerical staff in the department. - Participates in hiring and training of office staff and coordinates, evaluates, and disciplines departmental personnel in accordance with county personnel policies and procedures; serves as personnel coordinator for the office. - Keeps supervisor and unit staff informed of matters; initiates inquiries of County offices and other organizations to obtain information; researches, files and records and compiles data for supervisor's review; prepares memos, notes, and reports for supervisor. - Ensures compliance with established policies and procedures regarding office services, County protocols and administrative requirements; advises staff and others regarding such requirements and maintains official policy and guidance files for the office. - Prepares and/or reviews legal documents, initiates administrative actions, maintains legal files, interviews persons to prepare statements and performs related legal office work. - Provides work direction to other clerical staff in the unit. - Performs other related job duties as assigned. Qualifications, Knowledge, Skills, and Abilities Education and Experience: Associate's degree. Four (4) years of progressively responsible office administrative/legal secretarial experience; or an equivalent combination of education, experience, and training. Licenses or Certifications: None. Special Requirements/Qualifications: Work is subject to frequent interruptions and inflexible deadlines. May be required to attend meetings to take minutes and provide clerical support. Knowledge, Skills and Abilities: - Knowledge of modern office procedures, software and practices including operation of office appliances such as calculators, computers, copiers/scanners and typewriters. - Knowledge legal secretarial procedures and practices. - Knowledge office management procedures and practices. - Knowledge law office procedures and the legal system. - Ability to provide legal secretarial services to the County Attorney. - Ability to provide office management and related services. - Ability to perform office assignments involving substantive operations of the unit requiring an understanding of unit operations and policies. - Ability to assist the public, clientele and others to utilize services by explaining, instructing and advising them regarding their needs and requests and the services provided. - Ability to communicate effectively orally and in writing. - Ability to train and supervise in work. - Ability to maintain client confidentiality. - Ability to carry out assignments, follow through on matters and uses independent judgment and training to take appropriate actions to deal with standard recurring situations. Additional Information PHYSICAL DEMANDS The work is sedentary with frequent periods of light physical activity, and is performed in office surroundings. Typical positions require workers to walk or stand for long periods; lift and carry up to 20 pounds; climb stairs, bend, reach, hold, grasp and turn objects; and use fingers to operate computer or typewriter keyboards; and requires the ability to speak normally and to use normal or aided vision and hearing. WORK ENVIRONMENT Principal duties of this job are performed in a general office environment. Department: County Attorney Pay Grade: 114 FLSA Status: Non-Exempt Telework Eligible: Yes Reports To: County Attorney Supervises: Legal Assistant I, Legal Assistant II, Legal Assistant III, Senior Legal Assistant BENEFITS SUMMARY Health Insurance Charles County Government PAYS 70% of cost: Blue Choice Advantage and HMO Open Access plans, including prescription and vision coverage. CareFirst and Delta for dental coverage. Flexible Spending Account Provides medical and dependent care options. Supplemental Income Products Accident Policy, Critical Illness Policy, and Hospital Indemnity Policy. Long Term Disability Insurance No charge to employee. The benefit pays 60% of salary at date of disability, up to $5,000/month. Life Insurance No charge to employees (valued at 1.5x the annual salary, not to exceed $250,000). Supplemental insurance and dependent life insurance are available for an additional cost. Term and whole life policies available. Pension Plan (Defined Benefit Retirement Plan) 401(a) Plan - Must work minimum 37.5 hrs/week. Participation is mandatory. Deferred Compensation Plan 457(b) Governmental Plan - Available to all employees, regardless of hours worked. Employee Leave • Charles County Government full-time employees earn annual, sick, and paid time off (PTO). • The County currently recognizes 20 paid holidays throughout the calendar year. • Away from work programs like paid parental leave and FMLA are available to employees. Transfer of Sick Leave New hires may be eligible to receive credit for up to 400 hours of sick leave from their previous employer when they begin employment. Work Schedules • Most work weeks are 37.5 hrs, and some positions may offer the opportunity for flexible work schedules or allow telework. Additional Fringe Benefits • Tuition Reimbursement for full-time employees upon completion of probation period • Discounted, Onsite Childcare at a County Government facility. • House Keys 4 Employee Program offers assistance to full-time employees who are first-time homebuyers. • Free, Employee Wellness Programs • Legal Resources (prepaid benefit) • Pet Insurance • Employee Assistance Program (free, short-term counseling) Benefits eligibility is for employees who work 30 hours or more per week unless otherwise noted. Effective: March 1, 2026 Do you have experience working in a legal office? Please elaborate. The hiring salary for this position is $67,483.85 annually. Internal candidates selected for this position will receive a salary according to the county's promotional pay increase policy. Please confirm that you are acknowledging this is the salary for this position. - I acknowledge this is the salary for this position. For the top candidate selected for this position, the next steps in the hiring process will include verification of employment history and reference checking. We will contact your current employer and two additional professional references following a conditional offer. We will also conduct a background check, driver record check and physical exam, if applicable, and pre-employment drug and alcohol screening before a final offer is extended. Please confirm that you are acknowledging that if you are the top candidate selected for this position, the steps described above will be taken during the hiring process. - I confirm that I am acknowledging that if I am the top candidate selected for this position, the steps described above will be taken during the hiring process. Are you a federal employee recently affected by a layoff/reduction in force? - Yes - No Required Question