OverviewThe Assistant provides executive legal assistance to attorneys and/or paraprofessionals in the daily operation of practicing law by providing quality work product for clients. The Assistant performs executive assistant duties through the performance of complex secretarial and clerical tasks and produces documents relating to specific functions and requirements as set forth within practice groups using the firm standard word processing and other applicable software.
Responsibilities
- Assist attorneys by providing executive level administrative assistance through the performance of complex secretarial and clerical duties including: meeting planning and coordination, client communication, and scheduling, etc.
- Receive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring parties
- Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and daily docket to ensure that deadlines are met
- Interact with persons at all levels in the firm, industry and community; heavy client contact
- Demonstrate responsiveness in coordinating competing priorities, while exercising sound judgment and complete discretion in handling confidential matters
- Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
- Create, organize, maintain, and retrieve client files, including following up on pending matters as needed
- Maintain physical and electronic client, research and administrative files utilizing NetDocs
- Greet attorney’s clients and guests for meetings and appointments and ensure that all required materials are organized in advance
- Interact with clients frequently by responding to their questions and obtaining information as required
- Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
- Provide document production services, including styling and formatting of documents
- Proofread all documents and check for appropriate formatting, spelling and grammatical errors
- Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
- Receive and redirect attorney requests and needs as appropriate to expedite solutions
- Manage incoming and outgoing mail and e-mail
- Submit conflicts check(s) through OPEN
- Enter new client matter information in OPEN and prepare engagement letters
- Input Partner's time in Intapp Time and record information
- Prepare expense reports and disbursements forms
- Transcribe dictation as requested
- E-file with courts
Qualifications
- High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred
- Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel
- Prior experience working in a legal setting preferred
- Litigation experience preferred or willingness to learn #LI-Hybrid
In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.
Detroit - $51,600 to $117,500
