SHIFT:
Day (United States of America)
A Brief OverviewManage the lease administration for CHOP's real estate portfolio, encompassing both leased and owned properties. This includes supervising portfolio data and management of outsourced lease administration vendors. Additionally, support the Real Estate Department in all transaction and property management activities.
What you will do- Responsibilities
- Manage Real Estate Agreements: Oversee master leases, amendments, and related contracts, including budgeting, payments, and reporting.
- Administrative Support: Update the property database, manage the lease on-boarding process, prepare letters and notifications, and handle other record-keeping tasks related to lease maintenance and administration.
- Document Management: Draft and manage Lease Commencement Memos, Tenant Estoppels, and other documents, coordinating with the Legal team for execution.
- Budget Review: Analyze year-to-date real estate budgets and report variances in collaboration with team members.
- Documentation Accuracy: Ensure precise documentation of lease-related information, including payables, receivables, and deposits. Reconciliation Review: Examine annual landlord reconciliation statements and pass-through calculations for accuracy and compliance with lease terms.
- Document Preparation: Review and prepare documents for execution and distribute them to the relevant parties as needed.
- Vendor Transactions: Process purchase orders, check requests, and manage vendor setup activities for the department.
- Process Improvement: Develop and implement process improvement initiatives and provide formal training to team members and colleagues.
- Acquisition Support: Assist with due diligence and closing activities for property acquisitions
- Manage and supervise third-party vendors to perform the following functions:
- Payment Processing: Prepare and process monthly payments for rent, CAM, and other charges across all properties, ensuring compliance with lease obligations. Communicate with landlords regarding lease payments and related issues.
- Reconciliation Review: Examine annual landlord reconciliation statements and pass-through calculations for accuracy and compliance with lease terms.
- Budget Preparation: Develop the annual budget for leased properties within the CHOP network.
- Incentive Management: Track landlord tenant improvement allowances and other incentives, managing reimbursements according to lease terms.
- Critical Date Management: Monitor critical lease dates and ensure timely follow-up to keep relevant parties informed of upcoming option dates and necessary actions.
- Lease Audits: Conduct internal lease audits and coordinate with external partners as needed
Education Qualifications- Bachelor's Degree - Required
Experience Qualifications- At least five (5) years Real Estate Experience - Required
- At least five (5) years Lease Administration Experience - Required
Skills and Abilities- Well organized, high attention to detail, responsive to demands with high sense of urgency (Required proficiency)
- Intermediate proficiency with Microsoft Office software including Word, Excel, and PowerPoiint (Required proficiency)
- Proficiency and understanding of standard lease administration tools and database platforms (Required proficiency)
- Excellent verbal and written communications skills (Required proficiency)
- Experience interacting with internal stakeholders and external Landlords and/or Tenants (Required proficiency)
- Proven ability to effectively collaborate across departments and various levels of management (Required proficiency)
- Independent worker with ability to manage shifting priorities and deadlines (Required proficiency)
- Familiarity of basic real estate terminology and concepts (Required proficiency)
SALARY RANGE:$76,100.00 - $97,000.00 Annually
Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly.
This job is eligible for an incentive program.
At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting. Click here for more information regarding CHOP's Compensation and Benefits.
