SummaryThis position is part of the Defense Security Cooperation Agency. The incumbent will be responsible for overseeing the creation and daily administration of DSCU policies and procedures.
DutiesHelp
As a Lead Administrative Program Specialist at the GS-0301-13 some of your typical work assignments may include:
- The Lead Administrative Program Specialist performs a variety of leadership, administrative, and analytical duties in support of the Defense Security Cooperation University (DSCU).
- The responsibilities include, leading a team by communicating strategic goals, distributing workload, and coaching members on problem-solving and work methods.
- Monitor team progress, arrange training, and represent the team's interests to management.
- Develop, administrative policies and procedures for over 300 employees across four university campuses.
- Serves as a primary point of contact for coordinating policies with other DSCA offices and external agencies and acts as a subject matter expert on processing action memos and correspondence.
- Manage several operations-wide administrative support programs.
- Assess policies, providing technical advice, and using various information systems like CATMS and DTS.
- Responsible for managing incoming taskers, ensuring timely completion, and training personnel on these systems.
- Provide advise to DSCU staff, faculty, and external leaders on procedures and processes related to organizational change, administration, logistics, and information technology.
- Provide training to staff on policy application and advising leadership on necessary policy updates.
- Acts as a senior administrative specialist and team leader responsible for policy, program management, and advisory functions to ensure the effective operation of the university.
RequirementsHelp
Conditions of employment- Must be a U.S. citizen
- Males born after 12-31-59 must be registered for Selective Service
- Resume and supporting documents (See How To Apply)
- Suitable for Federal employment, determined by a background investigation
- May be required to successfully complete a probationary period
- Work Schedule: Full Time
- Overtime: Occasionally
- Tour of Duty: Flexible
- Recruitment/Relocation Incentives: MAY be authorized
- Fair Labor Standards Act (FLSA): Exempt
- Financial Disclosure: Required
- Telework Eligibility: This position is telework eligible
QualificationsYou may qualify at the GS-13, if you fulfill the following qualifications:
A. One year of specialized experience equivalent to the GS-12 grade level in the Federal service:
- Drafts, reviews, and edits emails, correspondence, and various documents for accuracy, completeness , conflicting information, and tone for DSCU leadership
- Develops new or modified guidelines, work processes, and operations in order to
improve the effectiveness, efficiency, or timeliness of work processes and information dissemination - Prepares various recurring and special administrative reports on operations and provides guidance to DSCU leadership and employees on current policy and procedures
- Provides guidance, assistance, and training to faculty and staff on the application of DSCU policies and procedures and how they apply to DoD, and DSCA policies and procedures for implementation.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Additional Position Information:
Incumbent must attain DoD Security Cooperation Workforce (SCW) Certification and complete related continuous learning requirements in accordance with the National Defense Authorization Act (NDAA) 2017, Title 10 United States Code, Section 384, and Security Cooperation Workforce Certification Program 2.0 requirements. Incumbent must complete DoD SCW Basic-level certification courses within one year. Requirements for Proficiency Level 1 - At least 1 year of successful SC work experience with a performance appraisal rating of 3 or better. Incumbent must complete DoD SCW Foundational level certification requirements within one year of entering the SC position. In addition, 40 hours of continuing education (CUE) every two years.
EducationSubstitution of education may not be used in lieu of specialized experience for this grade level.
Additional informationCandidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
BenefitsHelp
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
