The IT Project Manager / Agiloft Administrator is responsible for administering, configuring, and optimizing the Agiloft platform while managing technology projects from planning through delivery. This role combines hands-on enterprise application administration with disciplined project management, stakeholder coordination, vendor oversight, financial tracking, and production support.
Key Responsibilities
Agiloft Administration & Configuration
- Serve as a hands-on administrator and subject matter expert for the Agiloft platform.
- Configure and maintain tables, fields, forms, layouts, workflows, business rules, notifications, escalations, and approval processes.
- Manage users, groups, roles, permissions, access controls, and security settings.
- Develop and maintain reports, dashboards, searches, views, and system metrics.
- Troubleshoot application, configuration, workflow, data, access, and user issues; provide ongoing production support.
Workflow Optimization & Platform Enhancements
- Gather business and functional requirements and translate them into effective Agiloft configuration solutions.
- Evaluate existing processes and identify opportunities for workflow automation, system improvements, and operational efficiencies.
- Manage enhancements, configuration changes, releases, upgrades, testing, UAT, and production deployments.
- Support integrations with other enterprise applications and assist with API or integration-related activities.
- Manage data imports, exports, updates, migrations, cleansing, and ongoing data quality.
- Maintain configuration, technical, functional, and user documentation.
- Provide training, guidance, and support to users and business stakeholders.
Project Management & Delivery
- Manage IT projects from initiation through planning, execution, implementation, and closeout.
- Develop and maintain project schedules, milestones, dependencies, resource plans, and deliverables.
- Develop and manage project budgets, financial tracking, forecasts, purchase orders, and project-related costs.
- Manage vendors and third-party partners, including deliverables, timelines, contracts, performance, and issue resolution.
- Track project risks, issues, dependencies, scope changes, and decisions; ensure appropriate escalation and resolution.
- Coordinate internal and external resources to keep projects on schedule and within approved budgets.
- Provide project status reporting, financial updates, and communications to stakeholders and leadership.
- Facilitate project meetings, working sessions, status reviews, and stakeholder discussions.
- Apply Agile, Waterfall, or hybrid project management practices based on initiative needs.
Required Qualifications
- 5+ years of experience in IT, enterprise applications, technology delivery, IT project management, or agile delivery.
- Strong hands-on experience in platform administration, ideally on contract lifecycle management or procurement platforms.
- Experience supporting implementations, enhancements, upgrades, integrations, and ongoing production environments.
- Strong project management experience, including scheduling, budgeting, resource coordination, vendor management, risk and issue management, and stakeholder communication.
- Experience managing projects from requirements through implementation and closeout.
- Strong analytical, organizational, communication, and problem-solving skills.
- Ability to work effectively with both technical and business stakeholders.
- Ability to manage competing priorities and operate independently at all levels in the organization, especially with legal and IT personnel.
Preferred Qualifications
- Demonstrated experience with Agiloft workflows, business rules, permissions, reporting, automation, and application configuration.
- Experience with Agile or hybrid project environments.
- Experience with APIs, integrations, SaaS platforms, or other enterprise applications.
Software / Tools
- Agiloft or other Contract Lifecycle Management platforms
- Azure DevOps and/or Atlassian Platform (Jira)
Working Environment/Physical Requirements
Hybrid or remote work schedule / environment; up to 20% travel may be required.
Must be available during standard U.S. Eastern (ET) bsuiness hours.
