U.S. Citizen with Active Secret clearance required
Bachelor's degree in International Relations, Finance, or Business preferred; direct experience may substitute
Minimum three years of relevant experience
Prior military or international security cooperation experience is a plus
Solid written and verbal communication skills
Strong proficiency in MS Office Suite
Ability to manage multiple deadlines and adjust priorities quickly
Responsibilities
Utilize systems like DSAMS and Direct Access to execute duties
Assist in scheduling and managing pre-deployment training for overseas members
Brief Coast Guard leadership at meetings as required
Support Foreign Military Sales (FMS) and related programs
Program and confirm international military students in DSAMS
Communicate effectively with stakeholders to facilitate training funding
Attend conferences to gather training requirements for international partners
Benefits
Opportunity to work in a dynamic, mission-driven environment
Engagement with international military and security cooperation
Professional development through training and conferences
Potential for travel both within the U.S. and internationally
Collaboration with various government and military entities
Full Job Description
Responsibilities:
Understand and utilize numerous systems to execute duties: Defense Security Assistance Management System (DSAMS), and Direct Access (DA), and SANWEB
Assist with the scheduling, development, and management of pre-deployment training for members going overseas as required by the agency, Department of State, or Combatant Commander
Brief Coast Guard leadership at weekly meetings and when required.
Understand Foreign Military Sales (FMS), Foreign Military Financing (FMF), Maritime Security Initiative (MSI) and Bureau of International and Law Enforcement Affairs (INL) case development and management, technical and administrative support, as well as support to the USCG's Non-Proliferation (NP), Export Controls and Border Security program.
Program, schedule and confirm international military students in DSAMS.
Effectively communicate with other stakeholders to fund and facilitate training (i.e., DoS, DoD, American Embassies, Combatant Commanders, etc.)
Understand and assist with managing/executing approved Interagency Agreements (IAA)
Attend annual Security Cooperation, Education and Training Working Group conferences to gather out year country training requirements.
Assist in the annual development of mobile training summary reports for submission, as mandated by Congress and other USG agencies.
Provide support to the USCG with FMS case development in DSAMS to include Price and Availability requests, Letters of Offer and Acceptance, amendments, and modifications.
Provide support to program execution activities that may include Joint Visit Inspections, site surveys, foreign visits, and program reviews.
Provide support to the USCG to coordinate and attend International Acquisition Program reviews and meetings; prepare visit/trip reports, letter, memos, executive summaries, Memoranda for the Record (MFRs), transmittal, graphics, briefings, and back up material.
Liaison with the Combatant Commands, foreign country SAOs, Foreign Commercial Service and Defense Attaches, and USCG regional training managers to aid in developing training and assistance strategies in support of Coast Guard FMS/EDA/FMF/MSI/INL activities.
Assist in the development of individual country and/or regional maritime capability development training and assistance strategies to combat maritime proliferation and non-proliferation threats and meet DoS program objectives.
Assist in the development and coordination of training sequences for international students that involve both the USCG and other services to include resident courses and on-the-job training programs tailored to an individual student, ship transfer training, and Mobile Education and Training Teams.
Assist with the planning, deploying, and execute mobile training teams in the host country, ensuring training follows U.S. DoS and host country objectives and that it compliments resident training programs.
Assist in managing training and technical assistance program data in standard DoD and USCG data management systems, to include the Defense Security Assistance Management System (DSAMS)
Assist in the planning, coordination, execution, and escort of foreign visitor delegations to USCG Headquarters, training centers, and operational units, sponsored by or directly support training and technical assistance programs.
Provide administrative support in the development of trip binders, when needed, for the Executive Staff.
Draft non-routine and routine correspondence for review, approval, and signature in accordance with applicable USCG guidelines; by utilizing word processing and graphics software to format and generate a variety of materials including correspondence, memos, syllabi, handouts, preparation of Microsoft power point slides and presentations, a variety of written documents to include recurring reports, logs, financial, travel and procurement documents.
Assist in coordinating various working group activities by organizing meetings, tele and video conferences; tracking and following up on project deadlines, arranging for briefing materials, collecting, and disseminating information required for pre-visit and pre-meeting briefings as well as post-meeting summaries and tracking of recommended action items.
Requirements:
U.S. Citizen
Minimum of Active Secret clearance required
Must be able to pass a background check and FBI fingerprint check
Bachelors' degree in related field preferred (International Relations, Finance, or Business), Direct experience may be substituted for degree
Minimum three years of experience
Prior experience working with the military, international security cooperation or overseas billets a definite plus
Experience in personnel administration, training, or human resources also a plus
Solid written and verbal communication skills
Ability to foster and maintain effective relationships with a variety of entities to aid in performing job duties
Ability to work independently and take action on assigned tasks
Ability to adjust priorities quickly and work on multiple deadlines (daily, weekly, monthly yearly)
