Full Job Description
Roka Security is seeking a Procurement Analyst who will manage administrative purchasing and accounts for a global network of infrastructure and services. This role serves as the crucial communication and administration layer between managing clerical details with vendors and acquiring technical services for operations. The ideal candidate is detail-oriented with a methodical, procedural mindset and possesses a strong grasp of complex procurement processes, global vendor management, technical requirements, and market conditions. This position requires situational awareness and ethical integrity when handling sensitive operational assets and resources to support no-fail missions for demanding customers.
KEY RESPONSIBILITIES
Account & Fund Management:
• Manage e-mail, phone, and resources for all procurement accounts
• Manage multiple operational fund accounts and sub-accounts
• Monitor account balances, status updates, and products to maintain service and avoid interruptions
• Execute recurring payments and manage payment tracking for services
• Record and store receipts for every payment
• Conduct monthly financial audit and fund request to track and stage funds for operations
Vendor & Purchasing Management:
• Research vendors, tools, and methods to support operational requirements
• Purchase infrastructure that meets technical specifications and operational requirements
• Effectively communicate with global vendors to verify specifications and initiate purchases
• Schedule deliveries and receive services in coordination with operational teams
• Monitor market conditions, including vendors, pricing, and assets
• Negotiate pricing and terms with vendors when appropriate
Operational Coordination:
• Collaborate and communicate with systems administrators and engineers to execute various projects, workflows, and deployments
• Coordinate with operations to deploy and maintain services
• Liaise between operations and vendors to detect and resolve outages
• Troubleshoot service interruptions and vendor issues
• Pay close attention to all communications and status updates to maintain uninterrupted service
Documentation & Database Management:
• Deploy, update, and periodically audit internal databases, logs, and SOPs to support operations
• Deploy procurement back-end database for data entry, reports, and audits
• Leverage databases, reports, logs, tickets, and dashboards to prioritize tasks and solve problems
• Document critical task milestones, data, activity, and progress with correct format in proper resources
• Maintain accurate records of all procurement activities and transactions
• Create and update standard operating procedures for procurement processes
Analysis & Improvement:
• Conduct data analysis by running reports, conducting research, and referencing logs
• Research and identify new tools, methods, and efficiencies to support operations
• Monitor and analyze market trends and vendor performance
• Identify process improvements and implement solutions for blockers or problems
• Adapt to constantly changing environment including trends, tools, methods, and processes
REQUIRED QUALIFICATIONS
Education:
• Bachelor's degree in Business Administration, Supply Chain Management, Finance, or related field; OR equivalent combination of education and procurement experience
Experience:
• Experience in procurement, purchasing, or supply chain management
• Experience managing vendor relationships and purchasing technical equipment or services
• Demonstrated ability to manage multiple accounts and complex procurement processes
• Experience with financial tracking, budgeting, and account reconciliation
Core Competencies:
• High degree of ethical integrity when handling sensitive assets and resources
• Exceptional attention to detail in complex and sensitive operational environments
• Methodical, procedural mindset with ability to follow and improve SOPs
• Operational security (OpSec) mentality and situational awareness
• In-depth knowledge of general procurement processes and ability to learn proprietary workflows
• Basic knowledge of networking and virtual computing concepts
Professional Skills:
• Communication: Ability to clearly digest inputs from collaborators, management, and vendors and draft clear tickets, messages, emails, and updates
• Documentation: Ability to understand and clearly record critical information with correct format
• Data Entry: Ability to input batches of data or make routine updates with high accuracy
• Task Organization: Ability to consistently manage multiple accounts, tasks, and projects while prioritizing against strategic objectives
• Data Analysis: Ability to run reports, conduct research, and reference logs to inform decisions
• Research: Ability to research provider options, concepts, techniques, and resources
• Troubleshooting: Ability to recognize problems and either fix them or assess, describe, and escalate issues appropriately
Technical Skills:
• Proficiency with office software including MS Office and LibreOffice (especially Excel/Calc)
• Experience with Atlassian suite (Confluence, Jira, etc.)
• Familiarity with operating systems including Linux and MacOS
• Comfortable using web browsers, web apps, and email clients
• Experience with databases and data management
• Knowledge of collaborative chat and voice software
• Basic command line familiarity
• Experience with password managers
PREFERRED QUALIFICATIONS
Certifications:
• Certified Professional in Supply Management (CPSM)
• Certified Purchasing Professional (CPP)
• CompTIA Network+ or similar technical certification
Technical Experience:
• Experience with VMWare, Parallels, or other virtual computing software
• Familiarity with wallet clients and cryptocurrency payment systems
• Experience procuring cloud infrastructure (AWS, Azure, etc.)
• Knowledge of data center hardware and network equipment specifications
• Understanding of technical specifications for servers, networking equipment, and infrastructure
Additional Qualifications:
• Experience supporting government or DoD customers
• Background in technology procurement or IT supply chain
• Experience in managed service provider or infrastructure-as-a-service environments
• Previous experience in fast-paced operational environments
• Multilingual abilities for working with global vendors
COMPENSATION & BENEFITS
• Competitive salary commensurate with experience
• Comprehensive health, dental, and vision insurance
• 401(k) with company match
• PTO and paid holidays
• Ongoing technical training and certification support
Salary & Benefits
The salary associated with this position ($99,000-$206,000) is commensurate with the selected candidate's qualifications, years of relevant experience, and demonstrated level of expertise. Compensation will be determined based on these factors to ensure alignment with skills, responsibilities, and market standards.
Nightwing offers medical, vision and dental insurance coverage in addition to a 401k plan, PTO, Holidays, and additional insurances.
