Minimum of 2+ years of relevant experience, preferably in a law firm environment.
Strong organizational and time management skills to thrive in a fast-paced setting.
Excellent interpersonal and communication abilities for effective collaboration.
Detail-oriented with a commitment to high-quality client service.
Proficient in legal technology tools, particularly FileTrail, and Microsoft Office.
Ability to maintain confidentiality and handle sensitive information responsibly.
Flexibility to work independently and as part of a team.
Responsibilities
Coordinate the implementation and enhancement of document management practices.
Act as a liaison between attorneys, staff, and vendors for file management.
Provide administrative support including filing, scanning, and correspondence.
Prepare and proofread records-related documentation with precision.
Utilize databases to track and manage document sources and statuses.
Assist with the archiving and transfer of client files per retention policies.
Maintain accurate records of file activities and support compliance audits.
Benefits
Comprehensive benefits package including health and wellness programs.
Opportunities for professional development and training.
Flexible working arrangements under the Agile Working Policy.
Supportive team environment with a focus on collaboration.
Full Job Description
Job Description
The role
Clifford Chance is seeking a full-time Information Governance Coordinator based in either our Washington, D.C. or Houston offices. The Information Governance Coordinator will play a key role in supporting the law firm's information governance and records management functions. Working closely with the Records Department, legal teams, and the wider Information Governance team, this role will help ensure the efficient handling, organization, and accessibility of both physical and electronic records in compliance with firm policies and legal obligations. This position will report to the Head of Information Governance.
Key responsibilities:
Coordinate and support the implementation and improvement of the Firm's document management and storage practices.
Serve as a liaison between attorneys, staff, offsite storage vendors, and internal departments regarding file retrieval, storage, and disposition.
Provide administrative and operational support including filing, scanning, printing, and handling email correspondence related to records management.
Prepare, edit, and proofread records-related documentation with a high level of accuracy and attention to detail.
Utilize firm databases and systems to track, locate, and manage document sources and file statuses.
Assist in the return, transfer, or archiving of electronic and physical client files in accordance with the Firm's retention and destruction policies.
Maintain accurate records of physical and electronic file activities and assist with audits or compliance reviews as needed.
Support onboarding and training efforts related to information governance procedures and systems.
Perform other duties and projects as assigned by the Head of Information Governance.
Qualifications
Your experience
Minimum of 2+ years of relevant experience; law firm environment preferred.
Ability to work independently in a fast-paced environment.
Excellent time management, organizational, interpersonal, and communication skills.
Detail-oriented approach to work with a deep commitment to client service.
Flexibility and ability to work as part of a team and independently
Ability to prioritize tasks in a fast-paced environment.
Experience with legal technology tools such as FileTrail
Ability to exercise the utmost sense of confidentiality
Must have strong technical proficiency in a range of software, including Microsoft Office; knowledge in FileTrail is preferred.
Flexibility to work outside the core business hours including overtime and weekends as needed.
Must be able to lift and transport file boxes (estimate 25 pounds)
Must be able to adhere to and comply with the Firm's Agile Working Policy which requires employees to work from the office at least three days each calendar week.
Must be independently legally authorized to work in the United States
Clifford Chance US LLP offers a comprehensive benefits and compensation package. The salary range for this role is $85,000 - $95,000. Actual salary will be commensurate with the candidate's qualifications and relevant experience.
