Job Posting Title:
Industry Sponsored Contract Specialist
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Hiring Department:
Discovery to Impact
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
To Be Determined at Offer
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Earliest Start Date:
Ongoing
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Position Duration:
Expected to Continue
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Location:
AUSTIN, TX
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Job Details:
PurposeThe purpose of this role is to provide service and support to faculty, staff, and external partners in the development, drafting, review and negotiation of proposals, contracts and subcontracts, including related daily administrative tasks. This position is responsible for overseeing the negotiation and management of a high volume of funded and non-funded agreements, including: Sponsored Research Agreements, Non-Disclosure Agreements, Material Transfer Agreements, Data Use Licenses, and Subcontracts.
Responsibilities- Agreement Negotiation and Compliance
- Independently and skillfully draft, review and negotiate sponsored research agreements, outgoing sub-award agreements, non-financial agreements, and other research related agreements to ensure compliance with University policies, federal and state law and regulations, including terms regarding intellectual property, publication, insurance/ indemnification, export control, governing law, disputes, invoicing and payment, etc. Prepare and submit in a timely manner detailed written exceptions and recommendations oncontractuallanguageto the other party; hold negotiation meetings, as required, and keep stakeholders informed of the contract negotiation status until all contractual issues are resolved.The types of agreements include but are not limited to sponsored project agreements, research contracts, sub-award agreements and subcontracts, non-disclosure agreements, consortium agreements, material transfer agreements, data use agreements, and teaming agreements.
- Evaluate, mitigate, and outline financial and compliance risks in research contracts to Collaborative Research and Discovery to Impact management, including outlining all risks associated with clauses not conforming to University of Texas System Board of Regents Rules and/or University policy. Review documentation upon receipt of agreement for compliance and coordinate with appropriate University offices (e.g. Office of Sponsored Projects, Risk Management Office, Research Security Office, or Office of Legal Affairs) to address compliance issues, including environmental health and safety, human subjects (IRB), animal subjects (IACUC), and budgetary compliance for cost sharing, time and effort, and facilities and administrative costs.
- Contractual Advice and Communication
- Provide expert written and verbal advice regarding the interpretation of federal, state, contractual requirements, grant and funding regulations, University and UT System policies and procedures, and Collaborative Research's policies. Contribute to the development and implementation of procedures and/or policies to improve contract workflow and ensurecompliance.Acknowledgeand respond to communications in a timely manner, this includes taking action or forwarding correspondence as appropriate, following up on the status of outstanding actions, and communicating results to stakeholders. Demonstrate excellent ability to communicate effectively both orally and in written form.
- Contract Management
- Daily oversight and management of assigned agreement portfolio to ensure timely actions and workload efficiency. Responsible for prioritizing agreement assignments with appropriate consultation with Collaborative Researchmanagement.Enterand maintain thorough and accurate documentation, data and negotiation notes related to agreements and related actions into UT Research Management Suite (UTRMS) and other electronicfile systems.
- Other
- Special projects as assigned by Associate Director and/or Director of Collaborative Research .
Required Qualifications- Bachelor's degree.
- Six years of experience drafting and negotiating sponsored research agreements and research-related contracts.
- Demonstrated experience in contract preparation, including drafting, review, and revision of key terms (e.g. intellectual property, publication,confidentiality).
- Experience negotiating with federal, state, academic, industry, and other partners.
- Thorough knowledge of federal, state, local and University guidelines and regulations.
- Highly skilled in complex contract negotiations and management of contract portfolios, with strong analytic and critical thinking skills, accustomed to a fast-paced environment with competing deadlines.
- Exceptional customer service and excellent verbal and written communication skills.
- Advanced proficiency in Microsoft Word and Microsoft Excel.
- Must work well with others and contribute positively to the organization, team and University.
- Must be authorized to work in the United States on a full-time basis for any employer.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications (candidates need not have all of these qualifications to apply)- Bachelor's degree in law, business administration, public administration, or related field.
- Graduate or professional degree in law, business administration, public administration,relatedfield.
- More than six years of experience in management, preparation, processing, and negotiation of researchcontracts.
- University or UT Systemexperience.
- Expert knowledge of University intellectual property policy.
- Demonstrated knowledge in the development of research budgets.
- Ability to workindependently.
- Experience with Huron Research Suite product.
Salary Range$85,000+ depending on qualifications
Required Materials- Resume/CV
- Cover Letter
- 3 work references with their contact information; at least one reference should be from a supervisor
Importantfor applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.
