Human Resources Administrative Specialist

Salary : $93,576.12 - $119,570.04 Annually
Location : West Hollywood City Hall - 8300 Santa Monica Blvd, West Hollywood, CA
Job Type: Full-time Regular Status
Job Number: 26-40406-02
Department: Administrative Services
Division: ASD - Human Resources
Opening Date: 10/27/2026
Closing Date: 11/11/2026 11:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: ACE

JOB SUMMARY
What You'll Contribute
The City of West Hollywood is seeking a highly organized, detail-oriented Human Resources Administrative Specialist to provide advanced administrative support across multiple HR functional areas. This position plays a vital role in coordinating employee engagement and recognition activities, supporting recruitment, selection, and onboarding, maintaining personnel records, entering employee information into the City's HRIS, processing and tracking budget and procurement transactions, and assisting with a variety of specialized programs and projects.
This role requires strong organizational skills, attention to detail, sound judgment, and the ability to maintain confidentiality and professionalism at all times. The ideal candidate:

• Manages multiple priorities with accuracy and calm.

• Has experience monitoring budgets, processing invoices, and preparing purchase orders.
• Plans and coordinates employee recognition events, including logistics, communication, and vendor arrangements.
• Performs accurate data entry, including entering personnel action changes into an HRIS.
• Understands records management practices and maintains compliant, well-organized files.
• Is comfortable with public speaking and can confidently conduct new hire orientations and present information to employees.
• Can assess and prioritize requests for temporary support from other divisions.
• Communicates clearly, professionally, and tactfully with staff, applicants, City officials, and the public.
• Applies logical thinking and problem-solving to administrative, operational, and financial tasks.
• Works confidently with various software, HRIS systems, and general office technology; experience with Tyler Eden and Tyler ERP is a plus.
• Learns new policies, tools, and procedures quickly and adapts well to changes in workflow or priorities.
• Works well both independently and collaboratively, showing initiative and strong customer service.

For full position details, please click the job description:

This position is eligible to work remotely for up to 50% of its time, subject to approval and based on the ongoing operational needs of the City.

Reports to: Human Resources Manager

MINIMUM QUALIFICATIONS REQUIRED
Education and Experience:

• High school diploma or GED; Associate's degree in related field is preferred; and,
• Four to five years of progressively responsible related experience; or,
• Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Retirement
The City participates in the California Public Employees' Retirement Systems (CalPERS). The retirement formula will be based on appointment date and membership status with CalPERS, e.g. 2% @ 62 for New Members (average of three highest years) or 2.7% @ 55 for Classic Members (single highest year) with less than a six-month break in service from another CalPERS or CalPERS reciprocal agency. New Member employees are responsible for paying the employee contribution of one-half of the total normal cost of the plan (currently at 7.25%), as defined by CalPERS, through a payroll deduction. Classic Members are responsible for paying the employee contribution of 8% through a payroll deduction. The City does not participate in Social Security.

• $150.00 per month 457 deferred compensation contribution paid by the City (employer contribution). Employee can also make employee contributions toward the same plan. Annual limited is dictated by the IRS.
• $100.00 per month Retiree Health Savings (RHS) account contribution paid by the City (employer contribution) and all members of ACE unit pay 1% contribution through payroll deduction (employee contribution).

Health Benefits

• The City covers the full health insurance premiums for medical, dental, and vision insurance for the employee and eligible dependents, including children under the age of 26 (effective the 1st of the month following hire date).

Leaves

• Vacation Leave:
  • 80 hours - less than 1 year of services;
  • 120 hours - 2nd through 5th year of service;
  • 140 hours - 6th through 9th year of services;
  • 160 hours - after 10 years of service.
• Sick Leave: 96 hours per year.
• Personal Leave: 36 hours per year (prorated by quarter)
• 11 City paid holidays.

Other Benefits

• 9/80 work schedule available.
• Telework availability ranging from 0%-50% for telework-eligible positions, subject to approval and based on ongoing operational needs of the City.
• Technology stipend ($75.00 per month) for telework-eligible positions.
• LA County MTA E-Pass issued to all ACE employees.
• Life insurance equal to 1.5 times your annual salary, plus $20,000, to a maximum of $295,000.
• Disability Insurance: 66 2/3% of salary to cap of $3,077 per week, after a 29-day elimination period (for short-term disability).
• Optional Benefits: AFLAC, Supplemental Life Insurance, Pre-Paid Legal Services, Flexible Benefit Plan (FSA) for medical reimbursement and dependent care assistance and cash out of accrued Vacation and Administrative Leaves (if applicable)
• Tuition reimbursement at 100% of the fee schedule for the University of California (UC Tuition Resident fee) for job-related courses pre-approved by the Department Director (up to $15,588 for Fiscal Year 2026-2027) and Required Textbook reimbursement (up to $2,500 for Fiscal Year 2026-2027).

01

The following Supplemental Questionnaire is part of the examination for this position and will be used in determining your qualifications. In order to receive every consideration in the selection process, you must complete all questions with concise but detailed answers and provide all requested information. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History/Experience section of your Employment Application. The hiring department will review each answer to evaluate your qualifications. Responses such as "See Resume" or "See Application" will result in your application not being considered. A lack of a complete and thorough response to each of the supplemental questions in the space provided may negatively impact your eligibility for this part of the examination process. Responses with more than 250 words are ideal for essay questions.
Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.
Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City of West Hollywood.

By continuing in the recruitment process, you are certifying that all information provided in the Supplemental Questionnaire is true to the best of your knowledge. If you are selected to continue in the recruitment process, your qualifications may be evaluated through employment verification, reference checks, and written, skill assessment, and oral examinations.
Select "Yes" to reflect that you have read and understand this statement.

• Yes
• No

02

What is your highest level of education completed?

• High School Diploma or GED
• Some College Coursework
• Associate Degree
• Bachelor's Degree
• Master's Degree
• Juris Doctor (JD)
• Doctorate (PhD)
• Not Applicable

03

How many years of progressively responsible experience do you have performing administrative duties in support of a division or department?Note: Your response to this question must be supported by the Work Experience section of your application.

• No experience
• Less than 1 year
• More than 1 year but less than 2 years of experience
• More than 2 years but less than 4 years of experience
• More than 4 years but less than 6 years of experience
• More than 6 years but less than 8 years of experience
• More than 8 years but less than 10 years of experience
• 10 years or more

04

Please describe your experience performing administrative duties in support of a division or department. Include the name of the agency at which you worked, your position title, and dates of employment. Your response to this question should amount to the years of experience you indicated in question 3. If you have no experience, please enter N/A.
05

Do you have experience working in a human resources department?

• Yes
• No

06

Do you have experience using a human resources information system (HRIS) such as Tyler Eden or Tyler ERP?

• Yes
• No

07

Do you have experience using an applicant tracking system (ATS) such as NEOGOV?

• Yes
• No

08

Describe your HR administrative experience (e.g., HRIS personnel transactions, confidential records, new hire orientations). If you answered "Yes" to questions 5 - 7, include the agency, title, dates, systems used, and duties performed. If you have no experience, explain your interest in this work.
Required Question