HRIS Program Manager

HRIS Program Manager Salary: $150,000-$170,000 + Bonus Hybrid work dynamic: 3 days in-office/2 days remote in our Irvine office. Applicants must be currently authorized to work in the United States without the need for employer sponsorship. MBK is unable to provide employment visa sponsorship for this position now or in the future. The Senior P&C Systems Analyst provides analytical and technical support for the applications utilized by the People & Culture (P&C) organization, including technical oversight for Workday. In coordination with the Director, HRIS, this role will guide the organization through enhancements, application maintenance, software releases and integrations with other internal and external applications. As a liaison with HR, IT, Recruiting, Benefits, Learning, Payroll, and other business teams, this role will develop and implement business requirements that support efficient processing and improve the employee experience. This individual serves as a primary point of contact and subject matter expert to ensure HR data integrity, thorough system testing, accurate reporting, efficient business processing and up to date system documentation. Essential Job Duties: • Responsible for day-to-day management and maintenance of the Workday platform, as well as project lead for the Workday updates, including requirement-gathering, solution design, configuration, testing, and troubleshooting. • Partner with SMEs across all subdisciplines (e.g., Benefits, Recruitment, Payroll, Learning & Development, and Finance) to simplify and optimize processes, reduce manual efforts, and enhance business capabilities. • In conjunction with P&C, Legal, and other partners, monitor compliance with Federal, State, and local laws in relation to Workday platform (e.g., wage/hour, Affordable Care Act, EEO, HIPAA, etc.). Identify, investigate, and implement solutions to ensure compliance. • Configure, test, troubleshoot, and maintain Workday integrations to third-party systems. • Serve as Workday security administrator and technical SME. Responsible for ensuring system and data integrity and confidentiality related to system administration and data management. • Balance vendor relationships and internal/external resourcing to support internal teams and goals. • Track and analyze Workday performance metrics, enhancement requests, and application issues. Stay current on Workday enhancements, leveraging the latest industry knowledge to drive innovation and continuous improvement across the organization. Seeking opportunities for innovation and maximizing system functionality by continually developing skills, knowledge, and abilities. • Review tasks and seek opportunities to refine processes in conjunction with the HRIS roadmap and leadership. • Train new and existing HRIS team members on system functionality and procedures. • Coordinate with the HRIS management team and wider P&C team in implementing updates and new features. • Develop, review, and update system documentation in the event of changes or new implementations. Create training manuals, user guides, and other documentation of P&C business processes. • Utilize leading practices to effectively anticipate, prioritize, analyze, document, and articulate problems, evaluate and document problem alternatives, manage constraints, and suggest, implement, or oversee interim and long-term solutions. Produce reports, make recommendations, and implement/oversee required changes to enhance the use of Workday modules. • Perform other related responsibilities as requested and when necessary. The Company reserves the right to add or change duties at any time. Education and Experience Requirements: • Bachelor's degree in Human Resources, Information Systems, Business Administration, Computer Science, or a related field, or equivalent combination of education and experience. • HR and/or HRIS-related certifications (e.g., SHRM-CP/SCP, PHR/SPHR, or Workday), highly preferred. • 8-12+ years of experience supporting Human Capital Management (HCM) systems such as Workday. • 5+ years of hands-on, technical experience within Workday (such as; Core HCM, Benefits, Payroll, Time & Attendance, Reporting, Prism, etc.). • A solid understanding of HR policies, procedures, and best practices across the employee lifecycle in a multi-state organization in an industry with a high non-exempt population • Experience demonstrating a high level of integrity and discretion while handling sensitive and confidential employee data. Required Competencies: • Strong technical skills, including proficiency in Microsoft Office Suite applications, experience operating office equipment, an electronic time and attendance system, and various HRIS applications. • Must have excellent written and verbal communication skills, including the ability to speak, write, and read English, and must be comfortable with speaking in public settings and presenting to all levels of the organization. • Exhibit a comprehensive understanding of federal, state, and local human resources regulatory compliance (e.g., HIPAA, wage/hour, ACA). • Strong knowledge of HRIS structure, functions, and processes, and experience with outbound/inbound integrations (Workday Studio is a plus). • Exposure to project management concepts and ability to effectively manage multiple high priority projects in a fast-paced environment while meeting deadlines and quality standards. • Strong planning, organizational, and prioritization skills with a proven ability to meet deadlines. • Demonstrated analytical and problem-solving capabilities, with attention to detail • Proficient in Workday report writing, including gathering information and presenting clear, concise findings. • Ability and willingness to work independently without day-to-day oversight and supervision. Physical Demands and Work Environment: • Must be mobile and able to perform the physical requirements of the job, including walking, bending, kneeling, squatting, pulling, lifting overhead, and repetitive motion. • Ability to lift and carry up to 30 pounds and push up to 20 pounds, as necessary. • Ability to move intermittently throughout the workday and between departments. • Ability to sit and work at a computer for prolonged periods. • Up to 10% travel is required. We offer a rich benefits package comprising of the following: competitive salaries with opportunities for growth; 401(k) retirement plan with up to 4% employer matching; comprehensive industry leading medical, dental and vision insurance; company-provided life, disability and AD&D insurance; flexible spending accounts, generous paid time off including vacation and sick time, holidays, and bereavement leave; and a variety of programs including leadership development, training, and personal coaching; education loan assistance and scholarships; daily living, financial and legal services; childcare and eldercare assistance; employee discounts; and health and wellness resources that include virtual yoga, mindfulness, and financial readiness for employees and their family members. If you are ready to meet the challenges of this critical role, we want to hear from you!