5+ years of HR experience within a healthcare provider organization
Proven generalist experience across recruitment, benefits, payroll, and policy development
Working knowledge of federal and multi-state employment law
Comfortable in a start-up environment, adaptable and self-directed
Ability to work on-site in Oak Brook, IL
Responsibilities
Lead day-to-day HR operations and serve as the primary HR resource for leadership and employees
Build scalable HR processes, systems, and workflows to support company growth
Maintain accurate employee records and HRIS data
Oversee recruitment for clinical and non-clinical roles in partnership with the recruiting team
Manage offer letters, background checks, and new hire onboarding
Administer health, dental, vision, and other benefit programs
Manage multi-state payroll processing, ensuring accuracy and compliance
Administer FMLA, ADA accommodations, and state-specific leave programs
Develop and maintain the employee handbook and company policy documents
Benefits
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Full Job Description
We are seeking an experienced HR Manager to lead all human resources operations from our Oak Brook, IL office. This is a hands-on generalist role for someone who can build and run HR across recruitment, benefits, payroll, retirement plan administration, leave management, and company policy. The ideal candidate brings deep experience in healthcare provider organizations and thrives in a start-up environment where priorities shift and processes are still being built.
Key Responsibilities:
HR Operations & Leadership
Lead day-to-day HR operations and serve as the primary HR resource for leadership and employees
Build scalable HR processes, systems, and workflows to support company growth
Maintain accurate employee records and HRIS data
Recruitment & Onboarding
Oversee recruitment for clinical and non-clinical roles in partnership with the recruiting team and hiring managers
Manage offer letters, background checks, credentialing coordination, and new hire onboarding
Benefits & 401(k) Administration
Administer health, dental, vision, and other benefit programs, including open enrollment and carrier relationships
Serve as 401(k) plan administrator: enrollments, contributions, vendor coordination, and annual compliance testing
Payroll
Manage multi-state payroll processing, ensuring accuracy, timeliness, and tax compliance
Partner with finance on payroll reconciliation and reporting
Leave Management
Administer FMLA, ADA accommodations, and state-specific leave programs
Coordinate workers' compensation claims and return-to-work processes
Policies & Compliance
Develop, update, and maintain the employee handbook and company policy documents
Ensure compliance with federal and state employment laws across all states where we operate
Advise leadership on employee relations, performance management, and investigations
Requirements
Required Qualifications
7+ years of experience leading HR operations
5+ years of HR experience within a healthcare provider organization (e.g., medical practice, physician group, post-acute or long-term care provider). This requirement is firm; candidates without healthcare provider experience will not be considered.
Proven generalist experience across recruitment, benefits, payroll, 401(k) administration, leave management, and policy development
Working knowledge of federal and multi-state employment law, including FMLA, ADA, FLSA, and COBRA
Comfort working in a start-up environment: self-directed, adaptable, and willing to build processes from the ground up
Ability to work on-site in Oak Brook, IL
Preferred Qualifications
Bachelor's degree in Human Resources, Business Administration, or a related field
SHRM-CP, SHRM-SCP, PHR, or SPHR certification
Experience supporting a distributed workforce of PAs, NPs, or other clinicians across multiple states
Experience implementing or optimizing an HRIS or payroll platform
