Job Title: HR Generalist
Location: Encino, CA
Reports to: Senior Director HR
Employment Type: Full-time
Job SummaryUnder supervision, implements human resources (HR) programs and policies (local and Corporate), including staffing, compensation, benefits, visa/green card processing, employee relations, and training programs for assigned locations or groups. Ensures compliance with federal and state employment guidelines.
Key ResponsibilitiesRelying on limited experience and knowledge, this role is responsible for accomplishing the following assignments. These assignments are varied in nature.
- Administer all company HR policies for assigned locations.
- Execute the recruiting process for all open staff-level and some management/senior-level hires, as requested, which includes getting approval of staff requisition forms and comparing to budgeted headcount, employment advertising, sourcing candidates, telephone screening, coordinating interviews, applicant testing, reference checking, and presenting to finalists offers for employment.
- Assist managers of assigned work groups in determining appropriate pay rates for employees within their work areas.
- Update the weekly recruiting activities report and advertising log.
- Manage the college recruiting program including advance preparation and coordination of attendance at college recruiting events and revising marketing materials as necessary.
- Prepare and maintain new hire paperwork and enter into HRIS system.
- Ensure proper orientation and on-boarding for new hires. Coordinate monthly new hire event.
- Maintain all personnel and recruiting files in accordance with Company and legal requirements.
- Prepare employee separation notices and related documentation, and conduct exit interviews to determine reasons behind separations.
- Process voluntary terminations, including preparing HR documents for payroll, exit interviews, etc.
- Send reminders to managers of pending performance reviews and handle HR pay change documents for review cycle.
- Handle general employee relations issues as they arise, with manager input as needed.
- Assist HR Manager with the completion of all change, new hire, and termination documentation including obtainment of appropriate approvals and payroll deadlines are met.
- Respond to inquiries regarding policies, procedures, and programs.
- Responsible for data entry and maintenance of employee records in the automated HR system.
- Develop and distribute reports for HR projects or functions using the selected tools for HR reporting.
- Perform other related duties such as assisting with special projects, acquisition activity, audit preparation, employee event planning, timesheet review, temporary employment agency relationships, etc.
CompetenciesPlanning• Follow work plans, established timelines, and predefined goals for assigned work.
• Meet commitments on deadlines.
Communication• Communicate activities, results, and observations with employees and management as appropriate.
Cost Management• Identify areas for improvement in existing business practices.
• Perform work thoroughly in a cost-efficient manner and at a high productivity level.
Business Controls and Policies• Comply with all corporate policies and procedures.
• Report any breakdowns in controls to management.
• Conduct all activities in a safe manner.
People Management• No people management responsibility.
Position Knowledge, Skills, and Requirements
EducationMinimum 4 Year / Bachelors Degree in Human Resources, Business, a related field, or the equivalent education and/or experience
PreferredHuman Resource Management-related professional certification
ExperienceMinimum of two years of Human Resources experience
Other- Possess and have ability to apply knowledge of principles, practices, and procedures
- Solid written and verbal communication skills with an emphasis on confidentiality, tact, and diplomacy
- Advanced organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneously
- Knowledgeable of industry changes, legal updates, and technical developments related to applicable area of the Company's business to proactively respond to changing business environment
- Intermediate proficiency and experience using Microsoft Office package (Excel, Access, PowerPoint, Word)
Working Conditions and Physical Demands- Overtime hours may be required to fulfill job responsibilities
- May be required to remain stationary for extended periods of time
- May be required to move up to 10 pounds
- Must be able to operate a computer and other devices
- Close vision and ability to adjust focus, such as required to read a computer screen
Travel RequirementsRegular travel (up to 10% of time)
The pay range for this position is
$73,4000-$110,000 which includes geographic adjustments, where applicable. The pay range is the range THMCC, in good faith, believes is the range of compensation for this role at the time of this posting. The hired applicant will be offered pay within the entire range based on the candidate's geographic location, qualifications, work experience, education, and/or skill level.
