1-3 years of professional administrative experience, preferably in HR or a corporate setting.
Experience in onboarding and managing hiring logistics.
Proficient in coordinating complex calendars using tools like Greenhouse or Google Calendar.
Exceptional interpersonal skills to ensure candidates feel welcomed and informed.
Strong attention to detail for accurate data management and compliance documentation.
Ability to multitask and prioritize overlapping projects effectively.
High level of discretion when handling sensitive information.
Responsibilities
Coordinate interview logistics across multiple time zones for seamless candidate experiences.
Manage the end-to-end onboarding process, ensuring all HR tasks are completed.
Facilitate new employee orientation sessions to introduce company culture and policies.
Maintain personnel records by auditing and organizing compliance documentation.
Lead the I-9 verification process to ensure federal compliance.
Oversee mandatory compliance training programs and track completion rates.
Execute data entry in the HRIS for new hires to activate payroll and benefits.
Benefits
Generous benefits package including comprehensive health, dental, and vision coverage.
Ongoing professional development, mentorship, and training opportunities.
Collaborative and innovative work environment that prioritizes psychological safety.
Opportunity to work at the forefront of synthetic biology.
Full Job Description
Job Description:
We are seeking an organized and collaborative HR Coordinator to manage our candidate interview logistics, lead our employee onboarding workflows, and oversee compliance training tracking. In this role, you will serve as the primary operational point of contact for candidates progressing through our hiring pipelines, for new employees transitioning into the organization, and for active staff completing mandated training milestones.
This position is well-suited for a motivated professional looking to establish a strong career foundation in Human Resources. If you possess exceptional organizational capabilities, a sharp eye for detail, and a commitment to providing an outstanding employee experience, we welcome your application.
Key Responsibilities:
Interview Logistics: Coordinate complex calendar schedules for phone, video, and in-person interviews across multiple time zones, ensuring smooth communications between candidates and hiring managers.
Onboarding Management: Direct the end-to-end onboarding pipeline, including initiating digital new-hire portals, coordinating equipment provisioning with IT, and ensuring all HR related onboarding tasks are complete.
New Employee Orientation: Assist with facilitating day-one orientation sessions to introduce company culture, review core organizational policies, and assist with initial setup tasks.
Personnel Records Maintenance: Collect, audit, and organize day-one compliance documentation (including Form I-9 verification, tax documentation, and payroll authorizations) to maintain data integrity.
I-9 Verification Administration: Lead the employment eligibility verification process, ensuring all I-9 document verification steps are completed accurately and on time in strict compliance with federal regulations.
Compliance Training Management: Oversee the deployment, assignment, and tracking of mandatory workplace training programs (e.g., anti-harassment, safety, and data privacy), sending out regular reminders to guarantee total team compliance.
HRIS Administration: Execute precise data entry within our Human Resources Information System (HRIS) for all newly hired personnel to ensure payroll, system access, and benefits registration are activated correctly.
Performance Review Assistance: Assist HR leadership with the administrative setup of company performance review cycles and support the tracking of completion rates to ensure evaluation timelines are met.
Qualifications:
Experience: 1-3 years of professional administrative experience, ideally within a corporate setting, human resources department, or an impactful internship focused heavily on calendaring and record keeping.
Onboarding Aptitude: Proven experience welcoming new hires, coordinating orientation schedules, or managing the administrative logistics of a hiring processm
.Calendar & Scheduling Proficiency: Deep experience coordinating complex calendars using Greenhouse, Google Calendar, or other automated scheduling tools.
Interpersonal Skills: Exceptional interpersonal and communication skills, with a distinct ability to make candidates and new hires feel welcome, valued and informed.
Organization & Detail: Great detail to data accuracy to handle multiple moving start dates and interview loops simultaneously.
Multitasking & Task Prioritization: Proven ability to balance multiple overlapping projects simultaneously, demonstrating the capacity to confidently own end-to-end hiring logistics and onboarding tasks while executing administrative duties without sacrificing accuracy.
Discretion: Absolute discretion and professional integrity when handling sensitive personal profiles, training completion records, and confidential organizational data.
Adaptability: Comfortable operating within a fast-paced, evolving startup and commercialization environment. You are highly adaptable, maintain a solution-oriented mindset during shifts in priority, and enjoy helping build processes from the ground up.
Platform Experience: Proficient in using Microsoft Excel and Google calendars, is a must. Experience using Rippling and Greenhouse is a plus.
What We Offer:
Competitive base salary and equity
Generous benefits package including comprehensive health, dental, and vision
Ongoing professional development, mentorship, and training
A collaborative, innovative, and psychologically safe work
The opportunity to be part of a company at the forefront of synthetic biology and California Pay Transparency Disclosure
San Francisco Bay Area Base Salary Range:$78k - $85k
Note: This range represents the expected base salary for this role at the time of posting. Actual compensation within this range will be determined based on factors such as specific skills, relevant experience, education, and internal equity. In addition to base salary, this position is eligible for an equity package and our full benefits portfolio.
