Summary:
The Grants & Financial Compliance Controller is responsible for financial management, budgeting, reporting, forecasting, and compliance of the organization's federal, state, and other restricted/unrestricted grants and contracts.
This position serves as the organization's primary financial resource for grant compliance and is responsible for ensuring that grant expenditures are allowable, allocable, reasonable, properly supported, and consistent with applicable grant agreements, federal and state requirements, organizational policies, and approved budgets.
The position works closely with the Finance Division Director, Accounting & Financial Operations Controller, division directors, program/grant managers, and external funding agencies to ensure effective financial stewardship throughout the entire grant lifecycle.
Major Responsibilities:
Grant Financial Management - Oversee the financial management of the organization's federal, state, and other restricted grants and contracts.
- Review grant agreements, approved budgets, amendments, and financial requirements.
- Establish financial structures and controls for new grants.
- Maintain a comprehensive grant financial document and calendar.
- Monitor grant periods, funding levels, reporting deadlines, and closeout requirements.
- Maintain accurate grant financial documentation and records.
- Monitor compliance with applicable federal and state grant requirements.
- Monitor grant-specific restrictions and requirements.
- Develop grant financial monitoring procedures.
- Cross-train with and act as the Accounting & Financial Operations Controller when necessary.
Grant Budget Development - Lead development of grant budgets in collaboration with program leadership and the Finance Division Director.
- Review proposed grant budgets for accuracy, reasonableness, and compliance.
- Assist program managers with grant budget development and revisions.
- Review grant amendments and budget modifications.
- Ensure approved grant budgets are accurately reflected in the accounting and financial reporting systems.
Budget-to-Actual Analysis - Develop and maintain monthly budget-to-actual reporting for grants and programs.
- Analyze significant variances between approved budgets and actual expenditures.
- Prepare forecasts and identify potential overspending and underspending.
- Work with program leadership to explain significant variances and document the spending plan.
- Recommend corrective actions when spending patterns present financial or compliance risks.
- Monitor spending throughout the grant period to ensure funds are utilized appropriately.
- Provide regular grant forecasts to the Finance Division Director and executive leadership.
Grant Financial Reporting - Prepare and/or review financial reports required by federal, state, and other funding agencies.
- Ensure grant financial reports reconcile to the general ledger.
- Maintain a grant reporting calendar and ensure all deadlines are met.
- Review financial reports for accuracy and compliance and make necessary corrections as indicated before submission.
- Coordinate with program staff regarding programmatic and financial reporting requirements.
- Maintain appropriate supporting documentation for all submitted reports.
Grant Billing & Reimbursement - Review grant expenditures and determine eligible/reimbursable costs.
- Prepare and/or review grant reimbursement requests, drawdowns, and invoices.
- Ensure reimbursement requests and drawdowns comply with grant agreements.
- Monitor grant receivables and reimbursement activity.
- Coordinate with the Accounting & Financial Operations Controller to ensure grant billing, revenue, receivables, and cash receipts are properly recorded.
- Investigate delayed or rejected reimbursement requests.
Cost Allocation & Indirect Costs - Develop, maintain, and periodically review the organization's cost allocation methodology.
- Monitor applicable indirect cost rates, allocations, and methodologies.
- Process and post indirect cost allocations biweekly and monthly.
- Ensure shared costs are appropriately allocated among programs, grants, and unrestricted activities.
- Review allocation of payroll and personnel costs charged to grants.
- Recommend changes to allocation methodologies when necessary.
Subrecipient & pass-through Monitoring - Review subrecipient & pass-through budgets and financial requirements.
- Monitor required financial reports.
- Support financial monitoring of subrecipients.
- Review subrecipient expenditures and documentation.
- Identify and track compliance issues.
- Coordinate corrective actions and follow-up.
Grant Closeout - Monitor grants approaching expiration.
- Ensure all eligible expenditures have been recorded and/or billed.
- Reconcile grant budgets to actual expenditures.
- Identify remaining balances and potential unallowable costs.
- Coordinate preparation of final financial reports.
- Ensure grant financial records are complete and properly documented.
- Support timely grant closeout.
Audit & Compliance Reviews - Lead the grants-related portion of annual audits and compliance reviews.
- Prepare grant schedules and supporting documentation.
- Coordinate with auditors and funding agencies as needed.
- Support preparation for federal or state monitoring visits.
- Respond to audit findings and develop corrective action plans.
- Monitor implementation of corrective actions.
Leadership & Collaboration - Serve as the primary financial advisor to program and grant management staff.
- Train non-finance personnel on grant budgeting, allowable costs, budget management, and financial compliance.
- Work closely with the Accounting & Financial Operations Controller to ensure consistency between grant reporting and the general ledger.
- Provide financial information and recommendations to the Finance Division Director.
- Promote a culture of accountability and responsible stewardship of grant funds.
Education Requirements:
Required: - Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Seven (7) or more years of progressively responsible accounting or financial management experience, preferably within a fund accounting, nonprofit, or grant-funded environment.
- Four (4) or more years of experience supervising accounting or finance staff.
- Strong knowledge of general accounting principles, financial reporting, budgeting, and internal controls.
- Experience with accounting, financial, and payroll systems, as well as advanced Microsoft Excel or comparable spreadsheet applications.
- Strong analytical and problem-solving skills, with the ability to analyze financial information and identify and resolve issues.
- Excellent written and verbal communication skills, with the ability to communicate financial information effectively to both financial and non-financial audiences.
- Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively across departments.
Preferred: - CPA eligibility.
- Experience with federal awards and Uniform Guidance.
- Experience with Single Audit environments.
- Experience with cost allocation and indirect cost methodologies.
- Experience managing a large and complex portfolio of grants.
- Experience with organizations of similar size and complexity.
Hours of Work:
Hours of work are Monday to Friday, 8:30a.m. to 5:00 p.m., with a one-hour lunch break. Chugachmiut maintains a drug free/non-smoking environment. There may be occasional travel to the villages of the region. Incumbents must be willing and able to travel in light aircraft.
