Bachelor's Degree in Accounting, Finance, Business Administration, or related field preferred
3-5 years of experience in finance, grant management, or contract administration
Strong understanding of state and federal grant regulations, including CACFP, SFSP, and Head Start
Experience collaborating with school districts and government agencies
Excellent written and verbal communication skills
Proficiency in Microsoft Excel, Word, Outlook, and accounting software
Strong organizational, planning, and prioritization skills
Ability to work independently and collaboratively in a fast-paced environment
Responsibilities
Partner with Executive Directors to develop and maintain MOUs with school districts
Review and manage contract budgets for compliance and fund collection
Act as primary contact for the CDE ASSIST Data entry system
Serve as liaison between school district accounting departments and YMCA accounting team
Develop long-term strategies for uniform cost structures across districts
Manage timely submission of reports and compliance deadlines
Collaborate with school districts and program teams for audits and contract compliance
Lead forecasting efforts to maximize contract utilization
Create templates and tools for contract negotiation and evaluation
Communicate updates on federal and state grant regulations to program teams
Benefits
Comprehensive health and wellness programs
Retirement savings plan with employer match
Professional development opportunities
Flexible work schedule options
Generous paid time off and holiday policies
Full Job Description
The Grant Contract Manager plays a vital role in supporting department supervisors and Executive Directors by shaping and managing grant contracts, overseeing month-end close activities, and assisting with billing to ensure compliance with grant requirements. This position serves as the key liaison between the YMCA, school districts, and funding agencies. Responsibilities include financial reporting, contract administration, audit coordination, and providing critical accounting support to promote program success.
SALARY RANGE: $115,000.00 - $130,000.00/year
ESSENTIAL FUNCTIONS:
Grant and Contract Management
Partner with Executive Directors to develop and maintain Memorandums of Understanding (MOUs) with school districts, ensuring consistency with YMCA policies and grant regulations
Review and manage contract budgets to guarantee full fund collection and compliance with terms
Act as the primary contact and manager for the CDE ASSIST Data entry system;
Act as the primary liaison between school district accounting departments and the YMCA accounting team;
Develop and implement long-term strategies for uniform cost structures across districts;
Manage timely submission of reports and compliance deadlines outlined in grant agreements;
Collaborate with school districts and program teams to prepare for audits and monitor contract compliance;
Lead forecasting efforts to maximize contract utilization;
Create and maintain templates and tools to support contract negotiation and evaluation;
Communicate timely updates on changes in federal and state grant regulations to program teams;
Support federal reporting requirements and bidding processes for grants and contracts.
Financial and Accounting Support
Conduct financial analysis and prepare reports as required;
Prepare journal entries, account reconciliations, and workpapers in coordination with accounting staff;
Maintain and update accounting systems, program budgets, and internal fiscal controls;
Support month-end close processes and ensure accurate financial records;
Support the Controller during audits and tax return processes.
Other Responsibilities
Train program leadership on grant tracking, expectations, and compliance;
Support all internal and external audits related to contracts and grants;
Perform additional duties and special projects as assigned.
Bachelor's Degree in Accounting, Finance, Business Administration, or related field preferred;
Minimum of 3-5 years of experience in finance, grant management, or contract administration;
Strong understanding of state and federal grant regulations, including CACFP, SFSP, Head Start, and others relevant to YMCA programs. Experience working on ASES, 21st CCLC, and ELO-P grants preferred;
Experience collaborating with school districts and government agencies;
Excellent written and verbal communication skills;
Proficiency in Microsoft Excel, Word, Outlook, and accounting software;
Strong organizational, planning, and prioritization skills;
Ability to work independently and collaboratively in a fast-paced environment.
About YMCA of Silicon Valley
The YMCA of Silicon Valley is a non-profit organization that provides programs and services to strengthen the community. The organization was founded in 1866 and has since grown to serve over 250,000 people annually. The YMCA of Silicon Valley offers a variety of programs including youth development, healthy living, and social responsibility. The organization has 10 branches throughout Santa Clara County and serves over 15,000 children in their after-school programs. The YMCA of Silicon Valley is committed to providing affordable programs and services to all members of the community, regardless of their ability to pay.
