Fiscal/Operations Manager

Introduction

The Connecticut State Library (CSL) is currently accepting applications for a Fiscal/Operations Manager (State Program Manager) in Hartford.

POSITION HIGHLIGHTS

• Hybrid.
• Monday - Friday.
• Location: Hartford.
• Full Time, 40 hours per week.
• First Shift, 8:00 AM to 4:30 PM.
• Occasional travel required to State Library facilities in Hartford and Middlesex counties.

THE ROLE

The State Library is seeking a Fiscal/Operations Manager to oversee the day-to-day financial and operational activities of the State Library. This exciting opportunity will allow the detail-oriented incumbent to craft and implement fiscal policy, maintain multiple facilities, and support the agency's unique role in state government and service to Connecticut's citizens. Excellent written, verbal, and interpersonal communication skills, along with sound judgment, discretion, and professionalism in handling sensitive issues, are paramount. Serving as a senior advisor to the State Librarian, the Fiscal/Operations Manager will:

• Advise the agency head on fiscal and administrative matters and implement short- and long-term initiatives to strengthen and sustain agency operations;
• Oversee fiscal management functions, including budget preparation and management, as well as financial reporting and analysis for state and federal funds;
• Serve as the agency's fiscal officer, independently performing professional-level duties including purchasing, accounting, and grant administration, while acting as liaison to Department of Administrative Services fiscal and payroll staff;
• Manage multiple agency facilities, including inspections, preventative maintenance, emergency response, and capital improvement projects, to preserve and protect the state's unique historical objects and documents;
• Liaise with agency staff, other agencies and branches of government, local officials, vendors, and members of the public;
• Supervise support services staff responsible for stores, inventory, and mailroom functions.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for planning, organizing and directing an agency program and/or project or directing the development and administration of programs within a division.

SUPERVISION RECEIVED

Receives administrative direction from an administrative official of higher grade.

SUPERVISION EXERCISED

Directs staff as assigned.

EXAMPLES OF DUTIES

• Directs staff and/or operations of an agency program and/or project or division;
• Coordinates, plans and manages program and/or project activities;
• Formulates goals and objectives;
• Develops or assists in development of related policy;
• Interprets and administers pertinent laws;
• Provides input or evaluates staff;
• Prepares or assists in preparation of budget;
• Maintains contact with individuals within and outside of agency who might impact on program and/or project activities;
• Serves on committees and/or task forces as required;
• Speaks before professional and lay groups on subjects related to the agency mission;
• Leads the recruitment and hiring of staff, including outreach, interview and selection;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of
  • and ability to apply management principles and practices;
  • relevant state and federal laws, statutes and regulations;
  • project management;
  • principles and practices of business and public administration with emphasis on effective organization, administration and management
• Considerable
  • interpersonal skills;
  • oral and written communication skills;
• Considerable ability to analyze organizational problems and determine effective solutions.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Nine (9) years of professional experience.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

One (1) year of the General Experience must have been in the specific area of assignment.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• A Master's degree in business administration, public administration or a closely related field may be substituted for one (1) additional year of the General Experience.
• Department of Labor: Two (2) years of experience as an Apprenticeship and Training Program Manager may be substituted for the General and Special Experience.

PREFERRED QUALIFICATIONS

• Experience advising agency head or organizational leadership regarding fiscal and administrative matters.
• Experience with all phases of the budget process including creation and tracking of expenditures, budget development, financial reporting, and fiscal analysis.
• Experience with the administration of complex agreements or contracts.
• Experience managing the operation and maintenance of a large organization or facility consisting of multiple sites and buildings.
• Experience developing, implementing, and evaluating fiscal or administrative policies, procedures, and operational improvements.
• Experience acting as liaison with other operating units, agencies or other officials, and the public.
• Experience supervising staff.