We are looking for a hands-on
Finance Manager to build and manage the finance function for a small but growing business.
This is a broad, full-cycle finance role. The successful candidate will not just oversee the books - they will
do the bookkeeping, manage the month-end close, oversee AP and AR, manage customer billing and collections, process Canadian payroll, manage cash flow and support the business with financial reporting and planning.This is an ideal role for someone who enjoys being close to the business, is comfortable wearing multiple hats, and wants to build a finance function from the ground up.
As the business grows, the Finance Manager will help determine when additional bookkeeping or accounting support is required and will progressively transition routine activities to other resources.
Key Responsibilities1. Full-Cycle Accounting & Bookkeeping- Own the day-to-day accounting function and maintain accurate and complete financial records.
- Perform bookkeeping and accounting transactions, including journal entries and account reconciliations.
- Perform monthly bank reconciliations for all bank accounts and investigate and resolve discrepancies.
- Maintain the chart of accounts and ensure transactions are properly coded and recorded.
- Complete bank, credit card and other balance sheet reconciliations.
- Manage accruals, prepaids, fixed assets and other month-end accounting activities.
- Maintain organized supporting documentation and accounting records.
2. Month-End Close & Financial Reporting- Own the monthly close process and ensure financial results are complete and accurate.
- Prepare monthly financial statements, including P&L and balance sheet.
- Perform account reviews and variance analysis.
- Provide concise commentary on financial performance and key business drivers.
- Establish and maintain a practical month-end close checklist and timeline.
- Identify accounting issues and resolve them proactively.
3. Accounts Receivable & Customer Billing- Own the end-to-end customer billing and accounts receivable process.
- Review royalty calculation and customer invoices prepared by the coordinator, including more complex customer-specific billing requirements.
- Manage recurring semi-monthly customer billing and payment collection processes.
- Monitor AR aging and follow up on outstanding balances.
- Investigate billing discrepancies, payment failures and customer disputes.
- Reconcile customer payments to outstanding invoices.
- Maintain accurate customer account records.
4. Accounts Payable & Expenses- Manage the AP process from invoice receipt through payment.
- Review invoices for accuracy, appropriate coding and required approvals.
- Prepare payment runs and ensure vendors are paid accurately and on time.
- Maintain vendor records.
- Review employee expenses and credit card transactions for completeness, appropriate coding and policy compliance.
- Reconcile corporate credit cards and employee expense submissions.
5. Canadian Payroll- Manage the Canadian payroll process, including payroll inputs, review and processing.
- Coordinate payroll remittances and year-end requirements.
- Maintain accurate payroll records.
- Work with external payroll providers or advisors as required.
- Ensure payroll-related accounting entries and reconciliations are completed accurately.
6. Cash Management & Forecasting- Maintain daily/weekly visibility into the company's cash position.
- Prepare and maintain a rolling cash flow forecast.
- Monitor expected customer collections, payroll, AP, taxes and other significant cash requirements.
- Identify upcoming cash needs and potential issues early.
- Support the CEO with cash management and financial decision-making.
7. FP&A & Business Support- Prepare basic budgets and rolling forecasts.
- Analyze actual results against budget and prior periods.
- Develop and maintain key financial and operating metrics.
- Support profitability and margin analysis.
- Provide financial analysis and modelling to support business decisions.
- Help the CEO understand the financial implications of operational and commercial decisions.
8. Tax, Audit, Review & Compliance- Coordinate with the company's external CPA and other advisors.
- Prepares GST/HST and other compliance requirements.
- Prepare information required for corporate tax filings
- Support annual review/audit activities.
- Maintain a finance compliance calendar and ensure deadlines are tracked.
- Coordinate required corporate and financial filings.
- Support FDD preparation and provide financial information and analysis required for FDD-related work.
What Success Looks LikeWithin the first 6-12 months, you will have:
- Reliable and accurate books.
- A consistent and timely month-end close process.
- Clear visibility into AR, AP and cash.
- A reliable recurring customer billing and collection process.
- Accurate and timely Canadian payroll.
- A rolling cash flow forecast.
- Monthly financial reporting that the CEO can easily understand.
- A clear budget/forecast and basic KPI reporting.
- Well-organized tax, audit/review and compliance processes.
- A documented finance function that can scale as the business grows.
- Clear recommendations on when additional accounting/bookkeeping support should be added.
Qualifications- Proven Hands-On Experience: 7+ years of progressive accounting and finance experience with deep full-cycle accounting, bookkeeping, month-end close, and financial statement preparation expertise.
- Full Operations Knowledge: Strong experience managing accounts receivable, accounts payable, vendor management, and end-to-end Canadian payroll and remittances.
- Canadian Regulatory & Tax Acumen: Sound knowledge of Canadian accounting principles, tax compliance (GST/HST), and reporting requirements.
- Systems & Excel Mastery: Advanced skills in Excel / Google Sheets and deep comfort navigating accounting platforms (QuickBooks Online experience is a strong asset).
- Startup Agility & Autonomy: High self-motivation, exceptional attention to detail, and a track record of partnering directly with business owners or executive leaders to drive change.
- Education & Designation: Bachelor's degree in Accounting, Finance, or a related field. A CPA designation or active pursuit is a major plus.
COMPENSATION & BENEFITSSalary range is $100,000 to $115,000 per annum (The actual salary offered will be commensurate with education, experience, and internal parity). The Total Compensation Package includes Extended Health and dental. Focus on your development through our professional development programs. Enjoy a variety of health and wellness initiatives, including access to gym facilities at our corporate head office. Speak to us to learn more about what we offer.
HYBRID WORK ENVIRONMENTWe have created a hybrid work model that helps us get together to Collaborate, Celebrate and Connect while enjoying the flexibility of working where it makes sense for you. For this role's duty and responsibility, we anticipate that you will come into the office three days a week (Tuesday through Thursday).
THE HIRING PROCESSPre-Screen - Let's talk about your experience, goals & excitement for this role! Interviews - We know this is as big of a decision for you as it is for us, which is why our interview process is designed to be both engaging and transparent. References & Background Check We use audio recording transcription for our interview practices
