Familiarity with state and federal employment laws
Preferred experience in a startup environment
Strong verbal and written communication skills
Ability to manage tasks under tight deadlines and rapidly changing demands
Exceptional organizational and analytical skills with attention to detail
Responsibilities
Perform various administrative and operations tasks
Manage a high volume of communications and phone calls
Handle accounting tasks including payables and budgeting
Implement HR, operational, and accounting policies
Lead recruitment efforts and manage applicant pipeline
Adapt to changing priorities and perform multiple roles
Maintain confidentiality of sensitive information
Support the CEO with communication and logistics
Benefits
Unique career advancement opportunities
Strong long-term incentives
Dynamic workplace culture
Ability to make a significant impact in a growing company
Full Job Description
In this position, you will be responsible for a wide range of office, accounting, bookkeeping, administrative, purchasing, vendor management and operational tasks.
You are a hands-on, self-motivated, smart and emotionally intelligent individual who thrives in a dynamic workplace. You are highly organized, analytical, and possess strong business judgment and the communication skills needed to interact with a variety of people, both inside and outside of the company.
DUTIES
Perform a wide array of administrative, operations, accounting/finance and office management tasks
Handle a large volume of communications including answering, screening and re-directing calls, and taking messages
Required to handle accounting, purchase orders, payables, budgets, expense reports, and vendor management
Implement and enforce HR/operational and accounting policies and procedures, including on-boarding, benefits management, contract negotiations, and administration
Take the lead on sourcing outstanding candidates, tracking applicants, managing a pipeline, and building and maintaining an effective team
Able to wear many hats, switching priorities and focus as needed
Work with and manage highly sensitive and confidential information with discretion
Anticipate needs of the organization and address them in a resourceful manner
Support the CEO with coordination of communications, agenda planning, and logistics, and follow up on action items, as needed on a daily basis
Help to implement and policies and procedures.
QUALIFICATIONS
Minimum of 10+ years of operations, office management, accounting, and administrative experience
Bachelor's Degree. Graduate degree preferred, but not required
Working knowledge of state and federal employment law
Experience in a startup environment is preferred
Willingness to work hard and take direction and also anticipate problems and their solutions without explicit guidance
Highly developed verbal and written communication skills, with a demonstrated ability to compose correspondence and content materials
Responsive and proactive, with the ability to work well under tight deadlines and to respond to rapidly changing demands
Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Personal Qualities:
You resonate with Nanobiosym's mission
You are results and deadline driven, and work well under high pressure situations
You are comfortable with working long hours
You are resourceful, flexible, tactful, and persistent
You have positive energy, a sense of humor, and a can-do attitude
You have a strong work ethic and love working in an entrepreneurial environment
You have high ethical standards, are highly trustworthy and loyal
You are comfortable dealing with and handling highly confidential information
