In this position, you will be responsible for a wide range of office, accounting, bookkeeping, administrative, purchasing, vendor management and operational tasks.
You are a hands-on, self-motivated, smart and emotionally intelligent individual who thrives in a dynamic workplace. You are highly organized, analytical, and possess strong business judgment and the communication skills needed to interact with a variety of people, both inside and outside of the company.
DUTIES- Perform a wide array of administrative, operations, accounting/finance and office management tasks
- Handle a large volume of communications including answering, screening and re-directing calls, and taking messages
- Required to handle accounting, purchase orders, payables, budgets, expense reports, and vendor management
- Implement and enforce HR/operational and accounting policies and procedures, including on-boarding, benefits management, contract negotiations, and administration
- Take the lead on sourcing outstanding candidates, tracking applicants, managing a pipeline, and building and maintaining an effective team
- Able to wear many hats, switching priorities and focus as needed
- Work with and manage highly sensitive and confidential information with discretion
- Anticipate needs of the organization and address them in a resourceful manner
- Support the CEO with coordination of communications, agenda planning, and logistics, and follow up on action items, as needed on a daily basis
- Help to implement and policies and procedures.
QUALIFICATIONS- Minimum of 10+ years of operations, office management, accounting, and administrative experience
- Bachelor's Degree. Graduate degree preferred, but not required
- Working knowledge of state and federal employment law
- Experience in a startup environment is preferred
- Willingness to work hard and take direction and also anticipate problems and their solutions without explicit guidance
- Highly developed verbal and written communication skills, with a demonstrated ability to compose correspondence and content materials
- Responsive and proactive, with the ability to work well under tight deadlines and to respond to rapidly changing demands
- Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Personal Qualities:
- You resonate with Nanobiosym's mission
- You are results and deadline driven, and work well under high pressure situations
- You are comfortable with working long hours
- You are resourceful, flexible, tactful, and persistent
- You have positive energy, a sense of humor, and a can-do attitude
- You have a strong work ethic and love working in an entrepreneurial environment
- You have high ethical standards, are highly trustworthy and loyal
- You are comfortable dealing with and handling highly confidential information
- You are required to work onsite for this position
