Finance & Accounting Associate II

Job Description

The Finance & Accounting Associate II plays a vital role in the financial management of research administration. This position will handle a wide range of financial and accounting tasks related to research grants and projects including but not limited to invoicing, revenue recognition, monthly closeout, revenue drawdowns, IC (indirect cost) calculations, payroll management and sequencing revenue reconciliation. The Finance & Accounting Associate II will further enhance their technical expertise and take on more complex accounting tasks with greater independence. They will ensure compliance with accounting principles, sponsor and institutional requirements while actively supporting the Research administration team. Additionally, active involvement in new system implementations will include assisting with testing, reviewing processes, and providing guidance as needed. This role will also support the Finance & Accounting Manager with external compliance and audit requirements, including the Single audit, Full audit (for research activities only), 990 tax reporting (for research activities only), internal fiscal budgeting, Schedule of Expenditures of Federal Awards (SEFA) and the Negotiated Indirect Cost Rate Agreement (NICRA).

Key Responsibilities include (but are not limited to):

• Perform complex accounting tasks with a high degree of independence, ensuring compliance with generally accepted accounting principles (GAAP) and sponsor reporting requirements.
• Prepare journal entries, process month-end revenue recognition and conduct indirect cost (IC) calculations.
• Assist with grant month-end closeout processes, prepare grant invoices, and manage subaward invoices.
• Process unbilled, payment management system ("PMS"), and invoice drawdowns.
• Assist in preparing and submitting interim and final invoices to sponsors as per award instructions.
• Prepare financial reporting as part of grant closeout for federal and non-federal sponsored projects.
• Execute monthly salary distributions across all funding sources at NYGC, including managing the monthly updates of effort related to the Sequencing Services Facility for relevant departments.
• Maintain the salary management system to ensure financial and compliance records match the general ledger, reconciling any discrepancies between the two databases.
• Process new hires, terminations, and pay changes in the salary management system.
• Actively participate in ERP system testing and review, providing instructions and guidance to the team as necessary. Monitor system performance post-implementation and report any issues or areas for enhancement.
• Manage weekly sequencing invoicing for certain sequencing contracts, directly impacting the Center's financial health.
• Collaborate with Grants Managers to identify, investigate, and resolve discrepancies in grant expenditures and reporting.
• Generate ad hoc expenditure reports and data analyses as requested, including preparing and assembling documentation for the Annual Single Audit, interim and Full Financial audits, Schedule of Expenditures of Federal Awards (SEFA) and the annual Negotiated Indirect Cost Rate Agreement ("NICRA") proposal, 990 Tax report

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements & Qualifications

• Bachelor's degree with a major in a business subject (e.g. accounting, finance, economics) required;
• Minimum of two years of accounting experience required;
• Must be detail-oriented and possess quantitative skills with proficiency in analyzing spreadsheets using Excel;
• Experience with SAP and/or Sage Intacct preferred;
• Excellent analytical and problem-solving skills;
• Strong verbal and written communication skills;
• Ability to work independently and as part of a team. Excellent time management, planning, and organizational skills

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At NYGC we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Competencies

• Technical and Professional Skills: Continuously expands technical and professional skills, demonstrating a high level of integrity, focus, and discipline. Prioritizes effectively, manages expectations, and consistently delivers on commitments.

• Collaborative & Communicative: Fosters collaboration and teamwork; effectively works with all levels internally and externally. Embraces diversity of perspective, communicates clearly and listens carefully; uses good judgment when communicating and escalates matters as needed.
• Adaptable & Innovative: Embraces change, seeks ways to improve efficiency while ensuring regulatory compliance, challenges the status quo. Takes initiative and is solution-oriented; engages in work with passion and curiosity.

Salary & Benefits

The pay range for this position is $80,000 - $92,000 per year; the base pay offered may vary depending on job-related knowledge, skills, and experience. In addition, NYGC offers a full range of medical, financial, and other benefits as well as generous time off. This includes Medical/Dental/Vision for employees & dependent(s); Vacation, Holidays, Sick, and Other Leave, including a paid winter break; a 401(k) match; Life Insurance; Flexible Spending Accounts; employee Tuition Reimbursement; an Employee Assistance Program; and much more.

FLSA Status - Non-Exempt.

This position is not eligible for visa sponsorship or relocation assistance.