Facilities Officer (Business Integration) - Corporate Services and Facilities Department

As a member of the Business Integration Finance team, the incumbent plays a key role in the financial oversight of the Fund's Facilities Management vendor. This role provides leadership in resource planning and budgeting; leads initiatives; and collaborates on projects and joint work efforts with junior staff in the section and colleagues across other divisions, as appropriate. The incumbent also supports the Division in developing financial and non-financial reporting aligned with departmental and divisional strategic priorities and leads the Division's data visualization program. In addition, the incumbent contributes to the Division's financial stewardship, resource planning, business intelligence, and continuous improvement agenda; supports financial oversight of the Division's administrative and capital resources; develops forward-looking analysis, forecasts, and management reporting; and helps strengthen the integration, quality, and accessibility of financial and operational data. Working across Business Integration and in partnership with divisional teams, vendors, and other stakeholders, the incumbent identifies opportunities to streamline financial processes and responsibly apply data analytics, automation, artificial intelligence, and other emerging technologies to improve controls, forecasting, reporting, and management decision-making. The incumbent leads defined initiatives, advises colleagues on financial and analytical matters, and provides guidance to junior staff as required. Major Duties and Responsibilities - Serves as a key contributor to the development of the annual budget for the Facilities Management vendor. - Analyzes resource planning and allocation issues and makes recommendations based on feasibility, cost-benefit analysis, overall strategy, business impact, and consistency with Fund budget policies. - Oversees expenditures for the Facilities Management vendor. Reviews, analyzes, and evaluates monthly financial reports provided by the vendor for completeness, accuracy, and eligibility of expenses, and works proactively with the vendor to resolve issues. - Conducts research, analysis, and evaluation of financial issues related to the Facilities Management contract and makes recommendations based on feasibility, cost-benefit, strategic direction, business and institutional impact, and industry trends. - Assists in developing indicators and reporting processes to monitor the outputs, inputs, and cost-effectiveness of the Facilities Management vendor. - Identify inefficiencies in work practices and existing policies or procedures and recommend improvements and streamlining measures to optimize resource allocation. - Works on the Division's data visualization program. Using Power BI and related tools, undertakes requirements gathering, analysis, design, and implementation of financial and non-financial reporting for the Division and its clients, aligned with business requirements and departmental strategy. - Oversee the portfolio of dashboard reporting created by the Division and provides ongoing support and enhancements for existing dashboard products. - Utilizes AI-enabled tools and technologies to improve productivity, streamline workflows, automate routine tasks, enhance decision-making, and support continuous process improvements. - Works closely with counterparts in SRU, ITD, and the department to facilitate the harmonization of reporting. - Serves as a key contributor to the Division's budget formulation process. Evaluates budget requests and develops annual estimates for the Division's administrative budget. - Monitors, controls, and reports on expenditures and revenues on an ongoing basis and prepare quarterly forecasts. - Develops rolling forecasts, scenario analyses, expenditure projections, and variance explanations to identify emerging pressures, underutilized resources, cost drivers, and corrective actions, and presents decision-ready recommendations to management. - Reviews divisional invoices, purchases, vendor contracts, and travel expenditures. - Serves as a financial management liaison across the Sections and supports the development and implementation of common financial definitions, reporting standards, controls, and service-level expectations across divisional portfolios. - When required, serves as backup to the Finance Team Lead, providing direction and oversight to the finance team, prioritizing work, and coaching and guiding junior team members. Minimum Qualifications Educational development, typically acquired through the completion of an advanced university degree, or equivalent, in business, finance, budgeting, accounting, statistics, computer science, or a related field; or a Certified Public Accountant (CPA) designation or similar professional certification; or a university degree, or equivalent, supplemented by a minimum of six (6) years of relevant professional experience, is required. Alternatively, a minimum of two (2) years of experience in a related position at Grade A8, or equivalent, is required. Additional Qualifications - Proficiency in Microsoft Office tools, including Excel, Word, and PowerPoint, and in Fund financial systems, including FACTS, TRACES, TIMS, and IBBIS. - Excellent time management and client relations skills, with the ability to work effectively with staff at all levels and across departments. - Ability to organize and work logically with large quantities of data and to use tools such as Power BI and the Corporate Data Warehouse for data visualization. A regular staff member who is selected to fill the vacancy will maintain their open-ended status. If the selected candidate is a contractual employee, they will be offered a Term staff appointment. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended. Department: HRP HR Programs Hiring For: A09, A10