Facilities Meeting CoordinatorTerraPower is seeking a highly skilled and motivated Meeting Coordinator to support daily meeting logistics, corporate events, administrative operations, and cross-campus coordination. This role ensures seamless execution of on-site and off-site meetings, supports company-wide engagement events, manages key administrative calendars, and collaborates with teams across Facilities, Administration, AV, Construction, and Executive Support.
The ideal candidate is exceptionally organized, detail-driven, and comfortable managing multiple priorities while delivering high-quality service.
Key Responsibilities- Coordinate, schedule, and manage logistics for on-site and off-site meetings and events.
• Ensure all meeting and event requirements are captured and executed using the Meeting Request Form.
• Support corporate events including company lunches, Movie Nights, Brewery events, and other employee engagement activities across multiple campuses.
• Assist with planning and logistics for corporate-wide events, including swag coordination and distribution.
• Maintain conference room schedules
• Partner with the audio & visual support team to update and maintain Confluence pages.
• Oversee and update the Administrative and Executive Team Calendars.
• Respond to and manage Jira tickets related to administrative and Facilities needs.
• Assist with lunch expense reporting and reconciliation in Concur.
• Provide backup coverage for Front Desk Access & Hospitality operations.
• Perform general administrative support and special projects as assigned.
• Strong ability to wear multiple hats and support multiple locations at any time.
Key Qualifications and Skills- 5 years of experience in customer service, management and hospitality
- 5 years of experience with event coordination
- High proficiency in coordinating logistics
- Flexible with the ability to work well with diverse personalities
- Respond promptly and professionally to unsatisfied or frustrated customers, ensuring concerns are resolved with effective communication and follow-through
- Skilled in using various video conference tools, such as Teams and WebEx
- High proficiency in oral and written communication
- High proficiency in Microsoft Word suite
- Grammatical editing and proof-reading skills
- Organizational skills
- Exceptional attention to detail
- Ability to problem solve and multitask
The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork.
Job Functions:Job Functions are physical actions and/or working conditions associated with the position. These functions may also constitute essential functions for the job which the employee must be able to fulfill, with or without accommodation. Information provided below is to help describe the job so that the applicant has a reasonable understanding of the job duties/expectations. An applicant's ability to perform and/or tolerate these actions and conditions will be discussed and workplace accommodations may be made on a case-by-case basis following an individualized assessment of the applicant and other considerations, including but not limited to any governing safety standards.
- Motor Abilities: Sitting for extended periods, bending/stooping, grasping/gripping, fine motor control (hands)
- Physical exertion and/or requirements: Minimal, with ability to safely lift up to 25 pounds.
- Repetitive work: Prolonged
- Special Senses: Visual and audio focused work
- Work Conditions: Stairs, typing/keyboard, standard and/or sitting working environment of >8 hours/day
- Travel required 0-10%
TerraPower's technology is controlled for export by various agencies of the U.S. Government. TerraPower must evaluate applicants who are foreign nationals (other than asylees, refugees, or lawful permanent residents) in accordance with U.S. Government export control requirements. To facilitate TerraPower's export control reviews, you will be asked as part of the application process to identify whether you are a U.S. Citizen or national, asylee, refugee, or lawful permanent resident of the United States. Government export authorization approval times vary. Based on the business needs for a particular position, TerraPower may not consider a foreign national from a country if it is impracticable to obtain timely Government export approval.
Job details
Salary Range: $72,138 - $93,686
Any salary offered within the posted salary band is based on market data and commensurate with the selected individual's qualifications experience. This range is specific to Washington State.
Benefits:- Competitive Compensation
- Salary, eligible to participate in discretionary short-term incentive payments
- Comprehensive Medical and Wellness Benefits
- Medical
- Vision
- Dental
- Life and Disability
- Gender Affirmation Benefits
- Parental Leave
- 401k Plan
- Generous Paid Time Off (PTO)
- 21 days of annually accrued PTO
- Generous Holiday Schedule
- Relocation Assistance
- Professional and Educational Support Opportunities
TerraPower Career and Benefits information: https://www.terrapower.com/contact-us/careers/
