Facilities Manager

Position Description:

Position Summary

The NRAO is recruiting for a Facilities Manager that will be responsible for the day-to-day management, operation, maintenance, and support of NRAO facilities in Charlottesville, Virginia, including Observatory Headquarters on Edgemont Road and the Central Development Laboratory (CDL) facilities.

Reporting to the Director of Facilities & Infrastructure, the Facilities Manager serves as the primary local facilities-management resource for Charlottesville and ensures facilities are safe, functional, well maintained, responsive to organizational needs, and operated consistent with NRAO facilities standards and practices.

The position manages routine building operations, maintenance, service providers, work orders, local facilities projects, utilities, space coordination, shipping and receiving, and related facilities and administrative activities. The Facilities Manager works closely with employees, building occupants, landlords, the University of Virginia, contractors, Environmental Safety & Security, Enterprise IT, Contracts & Procurement, and other NRAO functions.

The position implements Observatory-wide facilities standards and programs established by the Director of Facilities & Infrastructure while maintaining strong ownership and accountability for Charlottesville facilities operations.

What You Will be Doing:

Facilities Operations and Maintenance

• Manage day-to-day facilities operations for NRAO's Charlottesville locations and ensure buildings, building systems, workspaces, common areas, grounds, site based vehicles, and supporting infrastructure are maintained in safe and effective operating condition.
• Plan and manage minor/routine and moderately complex Charlottesville facilities renovation, repair, relocation, and improvement projects. Develop project requirements, preliminary scopes, cost estimates, schedules, and stakeholder coordination plans. Coordinate architects, engineers, contractors, vendors, and internal stakeholders as appropriate to monitor project cost, schedule, quality, safety, and operational impacts.
• Serve as the primary local point of contact for facilities-related service requests, problems, and emergencies, including after-hours, and landlord and property-management matters affecting Charlottesville facilities.
• Supervise and develop assigned support staff.
• Manage Charlottesville facilities work through NRAO's computerized maintenance management system (Fiix). Maintain facilities records, contracts, drawings, equipment documentation, maintenance history, and other required documentation.
• Ensure completed projects are appropriately documented and transitioned into ongoing facilities operations.
• Manage day-to-day space utilization and office-space needs at Charlottesville locations in coordination with the Director of Facilities & Infrastructure and organizational leadership. Coordinate office moves, furniture, workspace changes, conference and common-area requirements, and related logistical needs.
• Manager Charlottesville shipping and receiving and fleet operations.
• Partner with Environmental Safety & Security to ensure facilities operations and projects comply with applicable safety, environmental, physical-security, and emergency-management requirements.
• Develop and monitor Charlottesville facilities operating requirements and assigned budgets. Forecast routine maintenance, utilities, service-contract, repair, and local project requirements. Along with supporting audit, insurance, NSF, AUI, and other documentation requirements associated with Charlottesville facilities.

Work Environment

This is an in-person facilities-management position based in Charlottesville, Virginia, requiring regular presence at NRAO Headquarters and CDL facilities. With occasional travel to other NRAO locations may be required for training, coordination, or facilities-related activities.

The position requires routine movement between Charlottesville locations and may involve work in offices, laboratories, mechanical spaces, loading/shipping areas, construction areas, rooftops, grounds, and other facilities environments. The employee may occasionally be required to respond to urgent facilities issues outside normal business hours.

Who You Are:

You have:

• Bachelor's degree in facilities management, construction management, engineering, architecture, business administration, or a related field or an equivalent combination of education and directly relevant experience.
• Five years of progressively responsible experience in facilities management, building operations, construction, or property management.
• Experience coordinating building maintenance, vendors, contractors, and facilities projects. Along with a demonstrated ability to evaluate facilities problems, determine appropriate action, and exercise sound judgment within delegated authority.
• Strong project-management and organizational skills and experience using computerized work-management, facilities-management, or comparable enterprise systems. Along with the ability to develop scopes of work, obtain estimates, coordinate contractors, and monitor project execution.
• Strong written and verbal communication skills.
• Familiarity with OSHA, building/life-safety requirements, ADA considerations, environmental requirements, and commercial facilities best practices.
• Valid driver's license and ability to travel locally between Charlottesville facilities and the ability to respond to occasional facilities emergencies outside normal business hours.

While not required, you may have:

• Seven or more years of progressively responsible facilities or building-operations experience.
• Prior supervisory or management experience.
• Experience managing facilities in a university, research, laboratory, government, healthcare, or similarly complex environment, including owned and leased facilities.
• Experience with capital renovations or construction projects.
• Relevant facilities or project-management certification such as CFM, FMP, PMP, or equivalent.

Competencies

• Reliability and Ownership - Demonstrates consistent follow-through, accepts responsibility for assigned work, owns outcomes, and corrects issues without unnecessary prompting.
• Prioritization and Judgment - Uses sound judgment to assess urgency, sequence work appropriately, make decisions within role authority, and escalate issues at the right time and level.
• Focus and Execution - Maintains focus on priority work, follows tasks through to completion, manages interruptions effectively, and produces timely, complete, and usable work products.
• Communication - Communicates clearly, proactively, and professionally so stakeholders understand status, risks, decisions, expectations, and next steps.
• Collaboration and Service Orientation - Works constructively with colleagues, site partners, functional teams, and stakeholders to provide effective service, improve handoffs, and support Administration's enterprise operating model.

Additional Requirement

Observatory employees must be authorized to work in the United States. The Observatory presently cannot sponsor new H-1B Visas for this position.

Total Rewards:

Compensation

The starting salary of this position is between $99,822 and $110,328. Factors which may affect starting pay may include; education, experience, skills, competencies, other qualifications of the successful candidate, as well as internal equity and labor market conditions.

Benefits:

Associated Universities, Inc (AUI) offers a comprehensive benefits package addressing the needs of employees and their families with most benefits beginning on the first day of employment, subject to eligibility requirements. AUI provides:

• Excellent paid time off (13 holidays, annual accrual of up to 24 vacation days)
• Medical, dental and vision plans are effective on the first day of employment.
• AUI's retirement benefit contributes an amount equal to 10 percent of a qualified participant's base pay with no required employee contribution.
• Click Total Rewards for more information.

Application Instructions:

For consideration, select the "Apply" button above. Please be prepared upload a cover letter describing your interest in this position along with a current resume.

We reserve the right to close this posting prior to the listed expiration date listed above, based on the volume and/or quality of the applicant pool.