Compensation: We offer our employees a competitive compensation and benefits package that reflects our organizational culture, mission, and core values. The salary range for this position is $86,403.20 to $91,484.64 and may be commensurate with experience.
Position Description: The Facilities Data Integration Manager is responsible for the management, coordination, and oversight of key financial, administrative, and data-related functions across Facilities, Property Management, and Asset Management. Core responsibilities include invoice processing, facilities compliance tracking, contract administration, procurement process improvement, budget monitoring, forecasting, and financial reporting. This position will support the development and management of departmental budgets, analyze spending patterns and operational trends, and provide data-driven insights to support informed decision-making.
The role will also assist with identifying and evaluating life-cycle costs for facilities and capital assets through tools and programs. The Facilities Data Integration Manager will partner closely with Finance, Property Management, Asset Management, Procurement, and other internal stakeholders to strengthen financial controls, improve data accuracy and integration, enhance reporting capabilities, and support effective planning and stewardship of organizational resources.
Schedule: Monday - Friday, 7:00 am - 3:30 pm or 8:00 am - 4:30pm (40 hours per week); This is a hybrid position. (1) telework day per week.
Required: Associate Degree in Business, Finance, or related field or equivalent work experience.
Preferred: Bachelor's Degree in Business, Finance, or related field or equivalent work experience
Required License/Certification: Valid Drivers License
Expected Contributions: Operations Management- Provide oversight of day-to-day building and systems operations with focus on quality improvement
- Support the development and implementation of workflows to ensure ongoing compliance with DOEE VPN, benchmarking, TC/DC, BBL/DOB, and other applicable regulatory requirements.
- Analyze spending trends and identify opportunities improved procurement strategies.
- Support the management of contract administration to include: COI, bidding, documentation, and renewal/expiration alerts.
- Reduce maintenance costs though reviewing of spending trends and identifying procurement improvement opportunities.
- Monitor budget reports, and contribute to budget development
- Development of Standard Administrative Operating Procedures and training of personnel
- User performance management techniques to monitor and demonstrate achievement of major vendor agreement terms on semi-annual basis, prior to automatic renewals
- Support the development and implementation of workflows to ensure successful compliance with DOEE benchmarking, BBL, VPN benchmarking, TC/DC, DOB, and other applicable regulatory requirements.
- Manage the data and submission of deliverable information to CQI on behalf of Facilities, Property, and Asset Management.
- Track data issues and escalate concerns to the applicable senior leader as needed.
- Interprets data from multiple sources on behalf of Facilities, Property, and Asset and report out on information that can be used by key decision makers.
Supervisory- Ensure appropriate department staffing levels in order to meet objectives; Assess, evaluate, and hire new employees as needed.
- Contribute to budget development, and use sound judgement to leverage resources in accomplishing department goals; administer budget and complete with SOME financial reporting requirements.
- Contribute to strategy development and strive to improve department functions and performance; assist in development of standards and goals as appropriate.
- Submit administrative paperwork to Human Resources, Finance, Compliance and CQI; Refer to SOME Employee Handbook or policies for guidance.
- Maintain professional documentation and ensure program is in compliance with Some CQI Standards.
- Ensure compliance with all state, local and general laws governing the workplace and all department functions.
- Schedule staff work hours, as needed, and monitor for time and attendance Approve time cards and requests for leave.
- Provide direction and guidance to staff members on department operations and procedures.
- Define work requirements, assign tasks to staff members and review work for quality and accuracy.
- Provide regular feedback on performance, monitor individual performance, conduct performance evaluations and take steps for performance improvement as needed.
- Provide coaching and training for staff, assist staff with work process and policies and encourage opportunities for professional development.
Knowledge/Skills & Abilities:- Effective communicator using a wide array of communication vehicles, including verbal and written to establish a rapport with each audience.
- Understand and positively impact the organization's and department's financial performance using budget reporting and projection tools
- Asset Life Cycle Cost Analysis
- Ability to make carefully-considered decisions and ability to engage and empower team members' decision-making skills.
- Stewardship of financial resources by thoroughly reviewing expenses, identifying potential waste, cost negotiation or competitive bids.
- Proficient with MS Office, including Word, Excel, Outlook, and Adaptive Planning. Some knowledge of unity data transfer will be acquired through collaboration with Finance and understanding of WegoWise with VPN
- Able to track and measure staff performance
- Maximizes staff utilization through the understanding of facilities metrics and how to retrieve through CMMS and other data sources.
- Ability to multitask and prioritize among competing priorities.
- General knowledge of building structures and systems.
- Infuses pride in organization values and mission
Reports To: Senior Director, Facilities ManagementPhysical Demands: May require looking at a computer screen for several hours a day. May be required to sit for long periods. Must be able to move around the buildings, but interior and exterior, using both stairs and elevators. Must be able to travel to SOME sites and other locations throughout the city on work business.
Why Join SOME?SOME offers a comprehensive benefits package designed to support your health, financial well-being, and professional growth. Benefits include medical, dental, and vision coverage; employer-paid life and disability insurance; a 401(k) with up to a 6% employer match; generous paid leave; 11 paid federal holidays; commuter benefits; tuition assistance; loan forgiveness programs; and professional development opportunities.
Build a meaningful career while making a difference. Join SOME.Closing Date: Open Until Filled
To Apply: Go to our career page at
https://www.some.org/careers/open-opportunities and click on the search icon to locate this position. Follow the instructions to complete your online application profile to be considered. No phone calls, please.
