Location: Schenectady, New York
Job Title: Experienced Contract Management Specialist
Status: Full-time Professional
Annual Salary Range: $68,300 - $113,800
*Salary commensurate with education and experience.
Job SummaryAs an Experienced Contract Management Specialist (Buyer) at BPMI, you will be responsible for working under limited supervision and perform moderately complex critical business functions to support company operations in areas including but not limited to performing the negotiation, drafting, and management of contracts. You will work closely with stakeholders to ensure that contracts are in compliance with company policies and applicable laws. Additionally, you may assist in contract administration, maintaining contract databases, and track contract milestones and deliverables. You may support contract performance monitoring and reporting, as well as provide guidance and support to internal stakeholders on contract-related matters. The Experienced Contract Management Specialist (Buyer) plays a crucial role in facilitating effective contract management and ensuring the organization's contractual obligations are met. Strong attention to detail, a questioning attitude, ability to manage multiple competing priorities, completing work efforts in accordance with established schedules and teaming effectively with peers and management are essential for success in this role.
Essential Duties:- Prepare input and analyses for budgets, Prime Contract proposals, and post award financial assessments. Develop price, cost, small value, or hybrid estimates to support budgetary forecasts and/or acquisitions, in accordance with estimating requirements.
- Develop acquisition strategy, including risk assessment, and submit for Government approval, as required. Create realistic milestone schedule leading to purchase order placement that will support Program needs.
- Prepare and issue request for proposal (RFP) for Government-approved sole source and/or competitive solicitations, perform proposal openings, and conduct detailed analysis of supplier proposals. Resolve all technical and administrative exceptions/clarifications (as needed) and obtain written agreement from supplier(s). Submit request for field pricing assistance (as needed). Prepare for and conduct purchase order discussions/negotiations.
- Write a formal recommendation to document that the procurement action will be awarded at a fair and reasonable price, with contract delivery dates that will meet Program needs from a supplier who is technically capable to provide a quality product in accordance with all contractual requirements; may be submitted for Government-approval, if required.
- Perform post-placement contract administration, including but not limited to the following: continuous communication with supplier, negotiating and placing purchase order amendments, proactively following contract line items and special contract clauses, processing supplier shipping documents and invoices, preparing reports as needed to support requirements and/or stakeholder requests, and processing purchase order close-out documentation in a timely manner.
- Develop relationships with supplier counterparts and maintain open communication with supplier lead contract professional. Gain knowledge of supplier operations, supply chain vulnerabilities, and performance (e.g., financial, delivery, etc.).
- Input and reconcile data and/or information across various data systems, when applicable, including but not limited to budgeting, procurement scheduling, estimating, and logistics systems.
- Coordinate with engineering counterparts, management, and operations departments, including supplier security, fleet support and logistics, quality, and finance, to effectively, efficiently, and productively execute contract requirements.
- Participate in formal or informal teams chartered to evaluate procedures, perform process reviews, and perform standard audits. Identify process improvements and act as a positive change agent.
- Up to 10% travel to alternate sites and/or supplier locations as needed to establish and maintain strong business relationships, ensure quality compliance, and oversee the timely delivery of materials and services. Occasional travel greater than 10% may also be required.
- The essential duties identified are representative but are not intended to be an exhaustive or inclusive list of all the responsibilities of the position.
What You Can Expect:- A culture that values people through recognition of accomplishments, work-life balance, and a sense of community.
- A diverse group of talented individuals working toward the common goal of supporting the United States Navy in their pursuit of national security.
- Competitive and attractive pay and benefits with a stable organization.
- Opportunities to participate in BPMI sponsored committees and clubs, each with their own mission and purpose.
- Career advancement and professional development programs.
Minimum Job Requirements:- Bachelor's degree in business management/administration or equivalent education from an accredited college or university.
- A minimum of four (4) years of relevant business experience.
- Advanced degrees (e.g., Master's, Ph. D.) may be considered as a partial substitute for required experience, depending on the relevance to the position, but may not fulfill the entire experience requirement.
- Requires a security clearance; however, all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy security clearance is required.
Preferred Job Requirements:- Procurement experience preferred.
- An advanced degree, Greenbelt, Level 1 and/or Level 2 Procurement Certification (BPMI), or CPSM/CPCM certification, may be considered in lieu of some year(s) of experience.
- Knowledge of Microsoft Office Suites, Outlook and other applications.
- Strong verbal and written communication skills.
- Self-motivated with critical attention to detail, deadlines, and reporting.
- Ability to develop and maintain collaborative relationships, both internally and externally.
